Administrative Assistant, Civitas ChildLaw Center

Position Details

Job Title:

ADMINISTRATIVE ASSISTANTPosition Number:

8100133Job Category:

University StaffJob Type:

Full-TimeFLSA Status:

Non-ExemptCampus:

Chicago-Water Tower CampusDepartment Name:

LAW SCHOOLLocation Code:

SCHOOL OF LAW:CHILD LAW CNTR (02700F)Is this split and/or fully grant funded?

NoDuties and Responsibilities

The Administrative Assistant for the

Civitas

ChildLaw Center is part of a team of administrative professionals that provides administrative support across the Law School. The Administrative Assistant is assigned to the

Civitas

ChildLaw Center and provides broad based programmatic and administrative support to the Center's faculty, staff, and students. This position reports to the Director of Operations, Civitas Child Law Center with accountability to the directors and Associate Dean for Administration.Administrative Functions:

Serve as receptionist for the Civitas ChildLaw Center, responsible for receiving and directing calls and visitors with a courteous demeanor.Assist with course management, catering, travel arrangements, and reimbursements for a cohort of directors, faculty, and ChildLaw students.Collaborate with the Office Coordinator on expense reports and travel reimbursements.Handle mail distribution and preparation of materials for mailing.Assist with purchasing office supplies and maintaining inventory.Provide collaboration across units of the law school and back-up as requested.Coordinate translation services as requested.Other administrative duties as assigned.Legal:

Electronically file legal documents and manage case files.Utilize electronic database management.Provide appropriate referrals and monitor ChildLaw Clinic email and list serve accounts.Other legal duties as assigned.Event Coordination:

Assist with organizing and production of events such as meetings, symposiums, and workshops.Support in coordinating communications and updating social media pages.Maintain Center databases and assist with publication distribution.Back up others on unit and law school events as assigned.Other related duties as assigned.The administrative assistant performs other duties as assigned in support of the

Civitas

ChildLaw Center and Law School.Minimum Education and/or Work Experience

High school diploma or equivalent and one to three years of relevant experience; some positions may require additional experience.Qualifications

Bachelor's degree preferred.Good communication and personal presentation skills.Strong organization skills.Excellent computer skills, including MS Office Suite.Experience as a paralegal or legal secretary is highly desirable.Proficiency with social media.Bilingual (Spanish) proficiency is highly desirable.Certificates/Credentials/Licenses

N/AComputer Skills

Excellent skills in MS Word, Excel, PowerPoint, Publisher, and database software.Supervisory Responsibilities

NoRequired operation of university owned vehicles

NoDoes this position require direct animal or patient contact?

NoPhysical Demands

NoneWorking Conditions

Irregular HoursOpen Date

09/04/2024Close Date

Open until filledSpecial Instructions to Applicants

Submit your application online.Diversity and Inclusion Statement

Diversity, Equity, and Inclusion: As one of the nation's largest Jesuit, Catholic universities, Loyola University Chicago fosters a transformative cultural experience that honors diversity, equity, and inclusion.Quick Link for Posting

Job Posting Link

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