Scott Conner Human Capital Solutions
Administrative Assistant
Scott Conner Human Capital Solutions, Los Angeles, California, United States, 90079
Essential Job Duties:
Perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisor in accordance with established procedures.Maintain executive appointment schedule by planning and scheduling meetings, conferences, and teleconferences.Perform various administrative, clerical, data collection, data entry, and report writing tasks.Receive direction from immediate supervisor in completing non-routine assignments.Scan, fax, and bind documents, reports, and proposals as required.Develop new reports or revise existing reports as directed, which may be in spreadsheet, graphical formats, or narrative-style word processing.Distribute reports as directed by immediate supervisor.Originate correspondence and reports not requiring the personal attention of immediate supervisor.Prepare general correspondence and maintain general files.Answer telephone, take and relay messages, screen callers, and direct calls accordingly.Receive, sort, and distribute mail.Establish and maintain records of equipment, including a log of equipment service dates, and initiate requests for service.Plan office staffing space in collaboration with department Sr. staff to execute all aspects of office expansion/internal moves.Coordinate physical space requirements for the supervisor and initiate requests for computers and telephones as appropriate.Represent immediate supervisor at project-related or other meetings as directed.Contribute to the advancement of TDG's goals through commitment to productive collaboration with all stakeholders.Perform other responsibilities associated with this position as may be appropriate.Hardware/Software Knowledge
Proficiency in Microsoft Office Suite of software is required.Demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software is required.Experience in creating PowerPoint presentations is required.Professional Experience Level/Other Qualifications
Good written and oral communication, organizational, and interpersonal skills are required.Self-starter and multi-tasker.Ability to work in a high volume, dynamic team environment.Proven record of accomplishments in office administration.Flexible attitude to changing conditions.Accountable and dependable to follow through with tasks/projects.Handles all matters in strict confidentiality.Special projects as needed.Education/Training
High school diploma (or equivalent) and more than 5 years of relevant work experience, preferably 10 years of experience.Specific Requirements/Notes
May assume other duties as required/needed.May be required to work past regular work shifts as needed.May be required to work various shifts as needed.This position offers a hybrid/telework schedule: Telework - Monday and Friday; Onsite - Tuesday, Wednesday, and Thursday. Please refer to LAWA's Pilot Policy for details.
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Perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisor in accordance with established procedures.Maintain executive appointment schedule by planning and scheduling meetings, conferences, and teleconferences.Perform various administrative, clerical, data collection, data entry, and report writing tasks.Receive direction from immediate supervisor in completing non-routine assignments.Scan, fax, and bind documents, reports, and proposals as required.Develop new reports or revise existing reports as directed, which may be in spreadsheet, graphical formats, or narrative-style word processing.Distribute reports as directed by immediate supervisor.Originate correspondence and reports not requiring the personal attention of immediate supervisor.Prepare general correspondence and maintain general files.Answer telephone, take and relay messages, screen callers, and direct calls accordingly.Receive, sort, and distribute mail.Establish and maintain records of equipment, including a log of equipment service dates, and initiate requests for service.Plan office staffing space in collaboration with department Sr. staff to execute all aspects of office expansion/internal moves.Coordinate physical space requirements for the supervisor and initiate requests for computers and telephones as appropriate.Represent immediate supervisor at project-related or other meetings as directed.Contribute to the advancement of TDG's goals through commitment to productive collaboration with all stakeholders.Perform other responsibilities associated with this position as may be appropriate.Hardware/Software Knowledge
Proficiency in Microsoft Office Suite of software is required.Demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software is required.Experience in creating PowerPoint presentations is required.Professional Experience Level/Other Qualifications
Good written and oral communication, organizational, and interpersonal skills are required.Self-starter and multi-tasker.Ability to work in a high volume, dynamic team environment.Proven record of accomplishments in office administration.Flexible attitude to changing conditions.Accountable and dependable to follow through with tasks/projects.Handles all matters in strict confidentiality.Special projects as needed.Education/Training
High school diploma (or equivalent) and more than 5 years of relevant work experience, preferably 10 years of experience.Specific Requirements/Notes
May assume other duties as required/needed.May be required to work past regular work shifts as needed.May be required to work various shifts as needed.This position offers a hybrid/telework schedule: Telework - Monday and Friday; Onsite - Tuesday, Wednesday, and Thursday. Please refer to LAWA's Pilot Policy for details.
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