Hill Intl.
Administrative Assistant II
Hill Intl., Los Angeles, California, United States, 90079
Hill International is seeking an Administrative Assistant II in Los Angeles, CaliforniaResponsibilities
In accordance with established procedures, perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisor.Maintain executive appointment schedule by planning and scheduling meetings, conferences, and teleconferences.Perform various administrative, clerical, data collection, data entry, and report writing tasks.Receive direction from immediate supervisor in completing non-routine assignments.Scan, fax, and bind documents, reports, and proposals as required.May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing.Distribute reports as directed by immediate supervisor.Originate correspondence and reports not requiring the personal attention of immediate supervisor.Prepare general correspondence and maintain general files.Answer telephone, take and relay messages, screen callers, and direct calls accordingly.Receive, sort, and distribute mail.May establish and maintain records of equipment, including a log of equipment service dates. May initiate requests for service.Capable of planning office staffing space, collaborating directly with department Sr. staff to plan and execute all aspects of office expansion/internal moves to assure spacing for all staff.May coordinate physical space requirements for the supervisor. Initiates requests for computers and telephones as appropriate.May represent immediate supervisor at project-related or other meetings as directed.Contribute to the advancement of TDG's goals through commitment to productive collaboration with all stakeholders.Perform other responsibilities associated with this position as may be appropriate.Qualifications
Proficiency in Microsoft Office Suite of software is required.Demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required.Experience in creating PowerPoint presentations is required.Good written and oral communication, organizational, and interpersonal skills are required.Ability to work in a high volume, dynamic team environment.Proven record of accomplishments in office administration.Flexible attitude to changing conditions.Accountable and dependable to follow through with tasks/projects.Handles all matters in strict confidentiality.Special projects as needed.High school diploma (or equivalent) and more than 5 years of relevant work experience, preferably 10 years of experience.May assume other duties as required/needed.May be required to work past regular work shifts as needed.May be required to work various shifts as needed.This position offers a hybrid/telework schedule. Telework - Monday and Friday. Onsite - Tuesday, Wednesday, and Thursday. Please refer to LAWA's Pilot Policy for details.The salary range for this position is $30,000-$50,000. The offered salary will be based on the applicant's qualifications, education, experience, and work location.Depending upon your employment status, Hill’s comprehensive benefits may include Medical, Dental, Vision, Employer Paid Life and Accidental Death & Dismemberment Insurances, Business Travel Accident Insurance, Short-Term Disability, Long Term Disability, Flexible Spending Account, Health Savings Account, Dependent Care Flexible Spending Account, Commuter Benefits, Legal Assistance, Identity Theft Protection, Pet Insurance, Auto & Home Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Voluntary Life & Accidental Death & Dismemberment Insurance. Paid Time Off (PTO), Holidays, 401(K) Retirement Savings Plan, Employee Referral Program, Professional Certification Incentive Program, Hill University Learning and Development, Tuition Reimbursement, EAP, Years of Service Awards Program.About Us
Hill International, with more than 3,200 professionals in over 100 offices worldwide, provides program management, project management, construction management, project management oversight, dispute resolution, advisory, facilities management, and other consulting services to clients in a variety of market sectors.
Engineering News-Record
magazine recently ranked Hill as one of the largest construction management firms in the United States. For more information on Hill, please visit our website at www.hillintl.com.Hill is exclusively a program, project, and construction management provider, meaning we have one focus as a company: protecting client interests. Free of any potential conflicts, our entire business is geared towards helping clients achieve their desired outcomes. We are dedicated to exceeding expectations throughout the entire construction project lifecycle and adapt to the needs of each assignment to develop tailored approaches and solutions to meet those needs.Hill is a proud member of the Global Infrastructure Solutions, Inc. family of companies. Learn more about GISI at www.gisi.com.Hill International is an Equal Opportunity Employer/Minority/Female/Veteran/Disabled
Note :
This job description is intended to provide an indication of the nature and levels of work, knowledge, skills, abilities, and other essential functions to be carried out as part of fulfilling the role mentioned in the job title. Various other duties as required.
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In accordance with established procedures, perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisor.Maintain executive appointment schedule by planning and scheduling meetings, conferences, and teleconferences.Perform various administrative, clerical, data collection, data entry, and report writing tasks.Receive direction from immediate supervisor in completing non-routine assignments.Scan, fax, and bind documents, reports, and proposals as required.May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing.Distribute reports as directed by immediate supervisor.Originate correspondence and reports not requiring the personal attention of immediate supervisor.Prepare general correspondence and maintain general files.Answer telephone, take and relay messages, screen callers, and direct calls accordingly.Receive, sort, and distribute mail.May establish and maintain records of equipment, including a log of equipment service dates. May initiate requests for service.Capable of planning office staffing space, collaborating directly with department Sr. staff to plan and execute all aspects of office expansion/internal moves to assure spacing for all staff.May coordinate physical space requirements for the supervisor. Initiates requests for computers and telephones as appropriate.May represent immediate supervisor at project-related or other meetings as directed.Contribute to the advancement of TDG's goals through commitment to productive collaboration with all stakeholders.Perform other responsibilities associated with this position as may be appropriate.Qualifications
Proficiency in Microsoft Office Suite of software is required.Demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required.Experience in creating PowerPoint presentations is required.Good written and oral communication, organizational, and interpersonal skills are required.Ability to work in a high volume, dynamic team environment.Proven record of accomplishments in office administration.Flexible attitude to changing conditions.Accountable and dependable to follow through with tasks/projects.Handles all matters in strict confidentiality.Special projects as needed.High school diploma (or equivalent) and more than 5 years of relevant work experience, preferably 10 years of experience.May assume other duties as required/needed.May be required to work past regular work shifts as needed.May be required to work various shifts as needed.This position offers a hybrid/telework schedule. Telework - Monday and Friday. Onsite - Tuesday, Wednesday, and Thursday. Please refer to LAWA's Pilot Policy for details.The salary range for this position is $30,000-$50,000. The offered salary will be based on the applicant's qualifications, education, experience, and work location.Depending upon your employment status, Hill’s comprehensive benefits may include Medical, Dental, Vision, Employer Paid Life and Accidental Death & Dismemberment Insurances, Business Travel Accident Insurance, Short-Term Disability, Long Term Disability, Flexible Spending Account, Health Savings Account, Dependent Care Flexible Spending Account, Commuter Benefits, Legal Assistance, Identity Theft Protection, Pet Insurance, Auto & Home Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Voluntary Life & Accidental Death & Dismemberment Insurance. Paid Time Off (PTO), Holidays, 401(K) Retirement Savings Plan, Employee Referral Program, Professional Certification Incentive Program, Hill University Learning and Development, Tuition Reimbursement, EAP, Years of Service Awards Program.About Us
Hill International, with more than 3,200 professionals in over 100 offices worldwide, provides program management, project management, construction management, project management oversight, dispute resolution, advisory, facilities management, and other consulting services to clients in a variety of market sectors.
Engineering News-Record
magazine recently ranked Hill as one of the largest construction management firms in the United States. For more information on Hill, please visit our website at www.hillintl.com.Hill is exclusively a program, project, and construction management provider, meaning we have one focus as a company: protecting client interests. Free of any potential conflicts, our entire business is geared towards helping clients achieve their desired outcomes. We are dedicated to exceeding expectations throughout the entire construction project lifecycle and adapt to the needs of each assignment to develop tailored approaches and solutions to meet those needs.Hill is a proud member of the Global Infrastructure Solutions, Inc. family of companies. Learn more about GISI at www.gisi.com.Hill International is an Equal Opportunity Employer/Minority/Female/Veteran/Disabled
Note :
This job description is intended to provide an indication of the nature and levels of work, knowledge, skills, abilities, and other essential functions to be carried out as part of fulfilling the role mentioned in the job title. Various other duties as required.
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