Element Consulting, Inc.
Administrative Assistant II
Element Consulting, Inc., Los Angeles, California, United States, 90079
ADMINISTRATIVE
ASSISTANT
IIEssential Job Duties
In accordance with established procedures, perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisorMaintain executive appointment schedule by planning and scheduling meetings, conferences, teleconferences.Perform various administrative, clerical, data collection, data entry, and report writing tasksReceive direction from immediate supervisor in completing non-routine assignmentsScan, fax and bind documents, reports, and proposals as requiredMay develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processingDistribute reports as directed by immediate supervisorOriginate correspondence and reports not requiring the personal attention of immediate supervisorPrepare general correspondence and maintains general files.Answer telephone, take and relay messages, screen callers and direct calls accordinglyReceive, sort, and distribute mailMay establish and maintain records of equipment, including a log of equipment service dates. May initiate requests for service.Capable of planning office staffing space, collaborating directly with department Sr. staff to plan and execute all aspect of office expansion/internal moves to assure spacing for all staff.May coordinate physical space requirements for the supervisor. Initiates requests for computers and telephones as appropriateMay represent immediate supervisor at project-related or other meetings as directedContribute to the advancement of TDG's goals through commitment to productive collaboration with all stakeholdersPerform other responsibilities associated with this position as may be appropriateHardware/Software KnowledgeProficiency in Microsoft Office Suite of software is requiredDemonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is requiredExperience in creating PowerPoint presentations is requiredProfessional Experience Level/Other QualificationsGood written and oral communication, organizational, and interpersonal skills are requiredSelf-starter, multi-taskerAbility to work in a high volume, dynamic team environmentProven record of accomplishments of office administrationFlexible attitude to changing conditionsAccountable and dependable to follow through with tasks/projectHandles all matters in strict confidentialitySpecial projects as neededEducation/Training
High school diploma (or equivalent) and more than 5 years of relevant work experience, preferably 10 years of experienceElement-Specific Requirements/NotesMay assume other duties as required/neededMaybe required to work past regular work shifts as neededMaybe required to work various shifts as neededThis position offers a hybrid/telework schedule. Telework - Monday and Friday. Onsite - Tuesday, Wednesday and Thursday. Please refer to LAWA's Pilot Policy for details.Salary dependent on education and experience. Salary range: $25K-$50KWhy Choose Element Consulting?
Element Consulting is a construction management company dedicated to providing clients with responsible and innovative solutions to their project needs, from inception to completion. Based out of El Segundo, CA, the firm offers program, project, and construction management services. We invite you to join us in 'Bringing the Right Elements Together for Our Clients' Success.'
ASSISTANT
IIEssential Job Duties
In accordance with established procedures, perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisorMaintain executive appointment schedule by planning and scheduling meetings, conferences, teleconferences.Perform various administrative, clerical, data collection, data entry, and report writing tasksReceive direction from immediate supervisor in completing non-routine assignmentsScan, fax and bind documents, reports, and proposals as requiredMay develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processingDistribute reports as directed by immediate supervisorOriginate correspondence and reports not requiring the personal attention of immediate supervisorPrepare general correspondence and maintains general files.Answer telephone, take and relay messages, screen callers and direct calls accordinglyReceive, sort, and distribute mailMay establish and maintain records of equipment, including a log of equipment service dates. May initiate requests for service.Capable of planning office staffing space, collaborating directly with department Sr. staff to plan and execute all aspect of office expansion/internal moves to assure spacing for all staff.May coordinate physical space requirements for the supervisor. Initiates requests for computers and telephones as appropriateMay represent immediate supervisor at project-related or other meetings as directedContribute to the advancement of TDG's goals through commitment to productive collaboration with all stakeholdersPerform other responsibilities associated with this position as may be appropriateHardware/Software KnowledgeProficiency in Microsoft Office Suite of software is requiredDemonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is requiredExperience in creating PowerPoint presentations is requiredProfessional Experience Level/Other QualificationsGood written and oral communication, organizational, and interpersonal skills are requiredSelf-starter, multi-taskerAbility to work in a high volume, dynamic team environmentProven record of accomplishments of office administrationFlexible attitude to changing conditionsAccountable and dependable to follow through with tasks/projectHandles all matters in strict confidentialitySpecial projects as neededEducation/Training
High school diploma (or equivalent) and more than 5 years of relevant work experience, preferably 10 years of experienceElement-Specific Requirements/NotesMay assume other duties as required/neededMaybe required to work past regular work shifts as neededMaybe required to work various shifts as neededThis position offers a hybrid/telework schedule. Telework - Monday and Friday. Onsite - Tuesday, Wednesday and Thursday. Please refer to LAWA's Pilot Policy for details.Salary dependent on education and experience. Salary range: $25K-$50KWhy Choose Element Consulting?
Element Consulting is a construction management company dedicated to providing clients with responsible and innovative solutions to their project needs, from inception to completion. Based out of El Segundo, CA, the firm offers program, project, and construction management services. We invite you to join us in 'Bringing the Right Elements Together for Our Clients' Success.'