Cornerstone Consutling & Technology
Administrative Assistant II - Construction Project Exp
Cornerstone Consutling & Technology, Los Angeles, California, United States, 90079
Job Title
Location
Category: Administrative
Job Type: Full-time
Experience Level: Experienced (Non-Manager)
Education: High School / GED
Salary Grade: $41.00 - $51.00 per hour
Travel: None
Security Clearance Required: None
Job Description
In accordance with established procedures, perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisor.
Maintain executive appointment schedule by planning and scheduling meetings, conferences, and teleconferences.
Perform various administrative, clerical, data collection, data entry, and report writing tasks.
Receive direction from immediate supervisor in completing non-routine assignments.
Scan, fax and bind documents, reports, and proposals as required.
May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing.
Distribute reports as directed by immediate supervisor.
Originate correspondence and reports not requiring the personal attention of immediate supervisor.
Prepare general correspondence and maintain general files.
Answer telephone, take and relay messages, screen callers and direct calls accordingly.
Receive, sort, and distribute mail.
May establish and maintain records of equipment, including a log of equipment service dates. May initiate requests for service.
Capable of planning office staffing space, collaborating directly with department Sr. staff to plan and execute all aspects of office expansion/internal moves to assure spacing for all staff.
May coordinate physical space requirements for the supervisor. Initiates requests for computers and telephones as appropriate.
May represent immediate supervisor at project-related or other meetings as directed.
Contribute to the advancement of TDG's goals through commitment to productive collaboration with all stakeholders.
Perform other responsibilities associated with this position as may be appropriate.
Hardware/Software Knowledge
Proficiency in Microsoft Office Suite of software is required.
Demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software is required.
Experience in creating PowerPoint presentations is required.
Professional Experience Level/Other Qualifications
Good written and oral communication, organizational, and interpersonal skills are required.
Ability to bring assignments to completion independently.
Ability to work in a high volume, dynamic team environment.
Proven record of accomplishments in office administration.
Flexible attitude to changing conditions.
Accountable and dependable to follow through with tasks/projects.
Handles all matters in strict confidentiality.
Special projects as needed.
Education/Training
High school diploma (or equivalent) and more than 5 years of relevant work experience, preferably 10 years of experience.
Element-Specific Requirements/Notes
May assume other duties as required/needed.
May be required to work past regular work shifts as needed.
May be required to work various shifts as needed.
This position offers a hybrid/telework schedule. Telework - Monday and Friday. Onsite - Tuesday, Wednesday and Thursday. Please refer to LAWA's Pilot Policy for details.
Position is onsite @ LAWA.
We are equal opportunity/affirmative action employers, committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status, or any other protected characteristic under state or local law.
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Location
Category: Administrative
Job Type: Full-time
Experience Level: Experienced (Non-Manager)
Education: High School / GED
Salary Grade: $41.00 - $51.00 per hour
Travel: None
Security Clearance Required: None
Job Description
In accordance with established procedures, perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisor.
Maintain executive appointment schedule by planning and scheduling meetings, conferences, and teleconferences.
Perform various administrative, clerical, data collection, data entry, and report writing tasks.
Receive direction from immediate supervisor in completing non-routine assignments.
Scan, fax and bind documents, reports, and proposals as required.
May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing.
Distribute reports as directed by immediate supervisor.
Originate correspondence and reports not requiring the personal attention of immediate supervisor.
Prepare general correspondence and maintain general files.
Answer telephone, take and relay messages, screen callers and direct calls accordingly.
Receive, sort, and distribute mail.
May establish and maintain records of equipment, including a log of equipment service dates. May initiate requests for service.
Capable of planning office staffing space, collaborating directly with department Sr. staff to plan and execute all aspects of office expansion/internal moves to assure spacing for all staff.
May coordinate physical space requirements for the supervisor. Initiates requests for computers and telephones as appropriate.
May represent immediate supervisor at project-related or other meetings as directed.
Contribute to the advancement of TDG's goals through commitment to productive collaboration with all stakeholders.
Perform other responsibilities associated with this position as may be appropriate.
Hardware/Software Knowledge
Proficiency in Microsoft Office Suite of software is required.
Demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software is required.
Experience in creating PowerPoint presentations is required.
Professional Experience Level/Other Qualifications
Good written and oral communication, organizational, and interpersonal skills are required.
Ability to bring assignments to completion independently.
Ability to work in a high volume, dynamic team environment.
Proven record of accomplishments in office administration.
Flexible attitude to changing conditions.
Accountable and dependable to follow through with tasks/projects.
Handles all matters in strict confidentiality.
Special projects as needed.
Education/Training
High school diploma (or equivalent) and more than 5 years of relevant work experience, preferably 10 years of experience.
Element-Specific Requirements/Notes
May assume other duties as required/needed.
May be required to work past regular work shifts as needed.
May be required to work various shifts as needed.
This position offers a hybrid/telework schedule. Telework - Monday and Friday. Onsite - Tuesday, Wednesday and Thursday. Please refer to LAWA's Pilot Policy for details.
Position is onsite @ LAWA.
We are equal opportunity/affirmative action employers, committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status, or any other protected characteristic under state or local law.
#J-18808-Ljbffr