JUNIPERO SERRA HIGH SCHOOL
Athletics Administrative Assistant
JUNIPERO SERRA HIGH SCHOOL, San Mateo, California, United States, 94409
Reports To:
Athletic DirectorOnsite: Junípero Serra High School, San Mateo, CAFLSA: Full-Time, Non-exempt, 12-monthCompensation: $22.00 to $25.00 per hourJunípero Serra High School is a Catholic college preparatory for boys. Located in San Mateo, in the heart of the San Francisco Peninsula, Serra’s legacy spans more than 80 years of excellence in Catholic education. A rich and rigorous academic curriculum, a wide range of extracurricular activities, and an environment of support, compassion, and mutual respect are hallmarks of Serra. Serra’s faculty and staff are deeply committed to mentoring their students, providing a framework for young men to grow in faith, wisdom, and service as active members and leaders in the community.Position:
The Administrative Assistant supports the work of Junípero Serra High School to achieve the fullest attainment of the school’s unique Catholic mission: educating men of faith, wisdom, service, community, and leadership. The Administrative Assistant provides the highest quality of clerical services while collaborating closely with other support personnel and establishing appropriate and professional interactions with students, faculty, staff, parents, and the public.The Administrative Assistant is entrusted with upholding the ethical standards consistent with the teachings of the Roman Catholic Church and the fundamental mission of the school. They serve as a prominent representative, ensuring that all stakeholders understand and adhere to the religious objectives of the institution.In close collaboration with the Athletic Director, the Athletics Administrative Assistant provides indispensable support to the entire Athletics program. Due to the nature of Athletics, there are some evening, weekend, and irregular work hours that will be required.Responsibilities:
The Administrative Assistant’s key role is to provide administrative support to the Administration teams as required, including but not limited to the following tasks:Assisting and coordinating with the HR Department with onboarding documentation, timesheets, etc. for coachesReviewing and approving invoices for processingSending monthly budget reports to head coaches for reviewMaintaining athlete and coaching files as neededGreeting and answering inquiries from students, coaches, teachers, parents, opponents, and the public concerning policies and procedures related to the athletic programReceiving and recording all athletic clearance information and physicalsMaintaining team rosters with coaches; verifying all student athletes have current physicals/clearance packetsPosting athletic ineligibility and notifying Athletic Director and coaches of changes to eligibility listPosting athletic schedules to the athletic calendar, master calendar, and Google calendarsCommunicating with coaches, transportation, teachers, athletes, and opponents regarding game/time changes, practice updates, and release timesVerifying coach training certifications including: first aid/CPR, bloodborne pathogens, harassment prevention, concussion, NFHS, etc.Scheduling necessary classes for coaches as part of coaching certificationsTraining coaches to use ADP WFN to log hours, review timecards, and resolve discrepancies for payrollCreating awards spreadsheets and sport certificatesWorking with AD to distribute mobile tickets and parking passes to home staff, visiting staff, and boostersUpdating schedule changes both on the website and in the Home Campus databaseOrganizing and coordinating volunteers for home gamesOther duties as assignedQualifications:
Excellent organizational and interpersonal skills are needed to work with students, teachers, and the communityADP Workforce Now experience a plusStrong time-management skills and multitasking abilityComputer skills necessary: knowledge of Google Suite; Microsoft Word and Excel, Student Management Systems a plusAll employees of the Archdiocese of San Francisco shall be employed without regard to race, color, sex, ethnic or national origin and pursuant to the San Francisco Fair Chance Ordinance, will consider for employment qualified applicants with criminal history.
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Athletic DirectorOnsite: Junípero Serra High School, San Mateo, CAFLSA: Full-Time, Non-exempt, 12-monthCompensation: $22.00 to $25.00 per hourJunípero Serra High School is a Catholic college preparatory for boys. Located in San Mateo, in the heart of the San Francisco Peninsula, Serra’s legacy spans more than 80 years of excellence in Catholic education. A rich and rigorous academic curriculum, a wide range of extracurricular activities, and an environment of support, compassion, and mutual respect are hallmarks of Serra. Serra’s faculty and staff are deeply committed to mentoring their students, providing a framework for young men to grow in faith, wisdom, and service as active members and leaders in the community.Position:
The Administrative Assistant supports the work of Junípero Serra High School to achieve the fullest attainment of the school’s unique Catholic mission: educating men of faith, wisdom, service, community, and leadership. The Administrative Assistant provides the highest quality of clerical services while collaborating closely with other support personnel and establishing appropriate and professional interactions with students, faculty, staff, parents, and the public.The Administrative Assistant is entrusted with upholding the ethical standards consistent with the teachings of the Roman Catholic Church and the fundamental mission of the school. They serve as a prominent representative, ensuring that all stakeholders understand and adhere to the religious objectives of the institution.In close collaboration with the Athletic Director, the Athletics Administrative Assistant provides indispensable support to the entire Athletics program. Due to the nature of Athletics, there are some evening, weekend, and irregular work hours that will be required.Responsibilities:
The Administrative Assistant’s key role is to provide administrative support to the Administration teams as required, including but not limited to the following tasks:Assisting and coordinating with the HR Department with onboarding documentation, timesheets, etc. for coachesReviewing and approving invoices for processingSending monthly budget reports to head coaches for reviewMaintaining athlete and coaching files as neededGreeting and answering inquiries from students, coaches, teachers, parents, opponents, and the public concerning policies and procedures related to the athletic programReceiving and recording all athletic clearance information and physicalsMaintaining team rosters with coaches; verifying all student athletes have current physicals/clearance packetsPosting athletic ineligibility and notifying Athletic Director and coaches of changes to eligibility listPosting athletic schedules to the athletic calendar, master calendar, and Google calendarsCommunicating with coaches, transportation, teachers, athletes, and opponents regarding game/time changes, practice updates, and release timesVerifying coach training certifications including: first aid/CPR, bloodborne pathogens, harassment prevention, concussion, NFHS, etc.Scheduling necessary classes for coaches as part of coaching certificationsTraining coaches to use ADP WFN to log hours, review timecards, and resolve discrepancies for payrollCreating awards spreadsheets and sport certificatesWorking with AD to distribute mobile tickets and parking passes to home staff, visiting staff, and boostersUpdating schedule changes both on the website and in the Home Campus databaseOrganizing and coordinating volunteers for home gamesOther duties as assignedQualifications:
Excellent organizational and interpersonal skills are needed to work with students, teachers, and the communityADP Workforce Now experience a plusStrong time-management skills and multitasking abilityComputer skills necessary: knowledge of Google Suite; Microsoft Word and Excel, Student Management Systems a plusAll employees of the Archdiocese of San Francisco shall be employed without regard to race, color, sex, ethnic or national origin and pursuant to the San Francisco Fair Chance Ordinance, will consider for employment qualified applicants with criminal history.
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