The People Concern
Senior Administrative Assistant - Westside
The People Concern, Los Angeles, California, United States, 90079
Job Title:
Senior Administrative Assistant
Status:
Full-Time, Non-Exempt (Hourly), Non-Management
Location:
Westside Mental Health Office, 1749 14th Street, Santa Monica, CA 90404
Hours:
Monday-Friday, 8am-4:30pm
Benefits:
Medical, Dental, Vision, Retirement Planning (403b), Employee Assistance Program (EAP), etc.
SUMMARY
The Senior Administrative Assistant will be responsible for supporting the central functioning of the 14th St. Westside Mental Health Administrative Office. This role will ensure building policies and procedures are maintained, coordinate logs and reports to be submitted per agency and DMH expectations, maintain communication with IT and Facilities departments, and support the Medication Supportive Services Process.
ESSENTIAL DUTIES & RESPONSIBILITIES
Maintain goodwill and provide exceptional customer service for all visitors, clients, callers, and staff.
Coordinate service connection between treatment staff, clients, and psychiatrist.
Use and maintain record-keeping systems, including electronic health records, calendars, and other funder-required logs.
Oversee maintenance of intake and treatment-related documentation for staff and clients.
Collect and enter outcome measurement assessments into the Department of Mental Health database.
Manage the Annual Consumer Perception Survey process.
Oversee building maintenance needs, managing building and facilities requests.
Manage ordering office and program supplies for the Wellness Center.
Coordinate with the IT department on all office equipment.
Manage office supplies inventory and place orders as necessary.
Assist with developing office policies and procedures, and ensure they are implemented appropriately.
Provide support in the area of Medication Support Services, including but not limited to managing the psychiatrist's schedule, keeping supplies ready by inventorying stock, and managing medical-related documentation.
Provide other administrative support as necessary.
QUALIFICATIONS
3+ years' experience in administrative work.
Significant experience with office management and daily operations.
Strong verbal and written communication skills.
Good practical experience with MS Office, Outlook, and Excel.
Detail-oriented with excellent time management, organization, verbal, and interpersonal skills.
Able to read and write in English.
PREFERRED QUALIFICATIONS
Bilingual in Spanish is a plus.
WORK ENVIRONMENT
Mostly indoor desk assignment.
Will necessitate working in busy and loud environments.
May be exposed to elements like cold, heat, dust, noise, and odor.
May need to bend, stoop, twist, and sit for extended periods of time.
EXPECTED BEHAVIORS OF ALL STAFF
Act as a role model.
Demonstrate a sense of responsibility.
Continuously learn and improve.
Acknowledge your own areas of improvement.
Hear and provide honest, specific, and direct feedback.
Create an environment where everyone is welcomed, valued, and respected.
Collaborate.
Equal Opportunity Employer
The People Concern is an equal opportunity employer dedicated to non-discrimination in employment. We select the most qualified individual for the job based on job-related qualifications regardless of race, color, age, sex, religion, national origin, disability, ancestry, marital status, credit history, sexual orientation, arrest and court record, genetic information, veteran status, or any other status protected by federal, state, or other applicable laws.
About the People Concern
The People Concern empowers the most vulnerable among us to rebuild their lives. One of Los Angeles County's largest social services agencies, The People Concern was formed in 2016 in a merger of two trusted social service organizations based in Los Angeles County, OPCC and Lamp Community. Informed by more than fifty-eight years of work in the community, The People Concern is a leading provider of, and advocate for, evidence-based solutions to the multi-faceted challenges inherent in homelessness and domestic violence.
With compassion and profound respect for those we serve, we provide a fully integrated system of care - including outreach, interim housing, mental and medical health care, substance abuse services, domestic violence services, life skills & wellness programs, and permanent supportive housing - tailored to the unique needs of homeless individuals, survivors of domestic violence, challenged youth, and others who have nowhere else to turn.
The People Concern's model of integrated and comprehensive care empowers our participants to navigate the multi-faceted obstacles in their lives, become their best selves, and ultimately connect with and contribute to their communities.
Benefits & Perks
Medical Insurance
Vision Insurance
Dental Insurance
Retirement Planning (403b) & Matching
Paid Holidays
Paid Vacation Days
Paid Sick Days
Employee Assistance Plans (EAP)
TELUS Health
Flexible Spending Account (FSA)
Basic Life / Accidental Death & Dismemberment (AD&D)
Voluntary Short- and Long-Term Disability
Voluntary Pet Insurance
Discounts on Hotels, Theme Parks, Concerts, Movies, Restaurants & More
The People Concern University & Certificates
Corporate Discounts
Other details
Pay Type:
Hourly
Min Hiring Rate:
$24.04
Max Hiring Rate:
$24.04
Travel Required:
No
Required Education:
High School
Apply Now
#J-18808-Ljbffr
Senior Administrative Assistant
Status:
Full-Time, Non-Exempt (Hourly), Non-Management
Location:
Westside Mental Health Office, 1749 14th Street, Santa Monica, CA 90404
Hours:
Monday-Friday, 8am-4:30pm
Benefits:
Medical, Dental, Vision, Retirement Planning (403b), Employee Assistance Program (EAP), etc.
SUMMARY
The Senior Administrative Assistant will be responsible for supporting the central functioning of the 14th St. Westside Mental Health Administrative Office. This role will ensure building policies and procedures are maintained, coordinate logs and reports to be submitted per agency and DMH expectations, maintain communication with IT and Facilities departments, and support the Medication Supportive Services Process.
ESSENTIAL DUTIES & RESPONSIBILITIES
Maintain goodwill and provide exceptional customer service for all visitors, clients, callers, and staff.
Coordinate service connection between treatment staff, clients, and psychiatrist.
Use and maintain record-keeping systems, including electronic health records, calendars, and other funder-required logs.
Oversee maintenance of intake and treatment-related documentation for staff and clients.
Collect and enter outcome measurement assessments into the Department of Mental Health database.
Manage the Annual Consumer Perception Survey process.
Oversee building maintenance needs, managing building and facilities requests.
Manage ordering office and program supplies for the Wellness Center.
Coordinate with the IT department on all office equipment.
Manage office supplies inventory and place orders as necessary.
Assist with developing office policies and procedures, and ensure they are implemented appropriately.
Provide support in the area of Medication Support Services, including but not limited to managing the psychiatrist's schedule, keeping supplies ready by inventorying stock, and managing medical-related documentation.
Provide other administrative support as necessary.
QUALIFICATIONS
3+ years' experience in administrative work.
Significant experience with office management and daily operations.
Strong verbal and written communication skills.
Good practical experience with MS Office, Outlook, and Excel.
Detail-oriented with excellent time management, organization, verbal, and interpersonal skills.
Able to read and write in English.
PREFERRED QUALIFICATIONS
Bilingual in Spanish is a plus.
WORK ENVIRONMENT
Mostly indoor desk assignment.
Will necessitate working in busy and loud environments.
May be exposed to elements like cold, heat, dust, noise, and odor.
May need to bend, stoop, twist, and sit for extended periods of time.
EXPECTED BEHAVIORS OF ALL STAFF
Act as a role model.
Demonstrate a sense of responsibility.
Continuously learn and improve.
Acknowledge your own areas of improvement.
Hear and provide honest, specific, and direct feedback.
Create an environment where everyone is welcomed, valued, and respected.
Collaborate.
Equal Opportunity Employer
The People Concern is an equal opportunity employer dedicated to non-discrimination in employment. We select the most qualified individual for the job based on job-related qualifications regardless of race, color, age, sex, religion, national origin, disability, ancestry, marital status, credit history, sexual orientation, arrest and court record, genetic information, veteran status, or any other status protected by federal, state, or other applicable laws.
About the People Concern
The People Concern empowers the most vulnerable among us to rebuild their lives. One of Los Angeles County's largest social services agencies, The People Concern was formed in 2016 in a merger of two trusted social service organizations based in Los Angeles County, OPCC and Lamp Community. Informed by more than fifty-eight years of work in the community, The People Concern is a leading provider of, and advocate for, evidence-based solutions to the multi-faceted challenges inherent in homelessness and domestic violence.
With compassion and profound respect for those we serve, we provide a fully integrated system of care - including outreach, interim housing, mental and medical health care, substance abuse services, domestic violence services, life skills & wellness programs, and permanent supportive housing - tailored to the unique needs of homeless individuals, survivors of domestic violence, challenged youth, and others who have nowhere else to turn.
The People Concern's model of integrated and comprehensive care empowers our participants to navigate the multi-faceted obstacles in their lives, become their best selves, and ultimately connect with and contribute to their communities.
Benefits & Perks
Medical Insurance
Vision Insurance
Dental Insurance
Retirement Planning (403b) & Matching
Paid Holidays
Paid Vacation Days
Paid Sick Days
Employee Assistance Plans (EAP)
TELUS Health
Flexible Spending Account (FSA)
Basic Life / Accidental Death & Dismemberment (AD&D)
Voluntary Short- and Long-Term Disability
Voluntary Pet Insurance
Discounts on Hotels, Theme Parks, Concerts, Movies, Restaurants & More
The People Concern University & Certificates
Corporate Discounts
Other details
Pay Type:
Hourly
Min Hiring Rate:
$24.04
Max Hiring Rate:
$24.04
Travel Required:
No
Required Education:
High School
Apply Now
#J-18808-Ljbffr