NHS
Apprentice Business and Administrator
NHS, Trenton, New Jersey, United States,
Gloucestershire Hospitals NHS Foundation Trust
This Business Administrator Level 3 apprenticeship at Gloucestershire Hospitals NHS Foundation Trust is an exciting opportunity to learn new skills and become part of the Apprenticeships and Career department who plays an important role in developing the skills of existing staff as well as attracting new apprentices into the Trust.The Apprenticeships & Careers Team attract and develop a workforce with the right skills, knowledge and competence necessary to deliver safe patient care and to enhance the quality-of-service delivery in line with our Trust vision of "Best Care for Everyone".This apprenticeship is suitable for anyone with a desire to learn and develop their business administration and customer service skills with a view to beginning a career in administration and gain a Business Administrator Level 3 apprenticeship.Main Duties of the Job
Enter and maintain apprenticeship records on ESR (Electronic Staff Record) systemGather reports (scheduled or as requested) from ESROwnership of the Apprenticeships and Careers Team mailboxProvide support to the Team with planning for events, booking rooms, creating PowerPoint presentations, and general advertisement for events (e.g. Award Ceremony)Preparation of the Effective Mentoring and T Level Work Based Supervisor workshop resourcesLiaising with Team to create resources and collection/distribution of careers trolley's ready for eventsAdministrative and data management support to the Apprenticeships & Careers TeamProactively and accurately edit and maintain intranet content, networking with schools, academies, and colleges, and publicising activitiesAdvise and support with the experience in the workplace policy at Gloucestershire Hospitals NHS TrustJob Responsibilities
Attend all mandatory components of the Apprenticeship Framework including Corporate induction, GHNHSFT mandatory training, Department based vocational assessments, and Progress review meetingsUndertake training as required and agreed with the mentor, supervisor, and external assessor and complete the competencies relevant to the work area/departmentProvide effective and efficient administration to arrange and organise meetings, venues, and record meetings by taking minutes as and when requiredLiaise with Training Records to ensure classes are created and training dates uploaded onto ESR. Amend bookings, monitor, and close entry once training has taken placeProvide effective, accurate, and efficient data entry, financial and purchasing administration support to the Apprenticeships and Careers TeamAdminister incoming and outgoing invoices and statements including preparing invoices for authorisationEnsure administrative, data management, and secretarial support ensuring auditable information is readily available to Health Education England South, CQC and the National Apprenticeship Service if requiredMaintain effective and professional email, written and telephone communication with Trust staff at all levelsUnderstand the needs of both internal and external enquirers and appropriately signpost in a sensitive mannerProactively promote the Apprenticeships and Careers Team workstreams by managing, editing and maintaining intranet contentCoordinate and support the Career Role Model programmePromote equality at all times and respect privacy and confidentialityUndertake specific tasks to improve Apprenticeships and Careers provision as determined by the Apprenticeships and Careers Team ManagerParticipate fully in personal appraisal and development review process, maintain and complete the Apprenticeship portfolioUndertake any other appropriate duties as required at the request of your line managerPerson Specification
GCSE Grade 3/D English and MathsIntermediate IT skills and the ability to adapt with the IT systems used by Gloucestershire Hospitals NHS TrustGood communication skills, both verbal and writtenPrioritise daily tasks to achieve set timescalesEnsuring accuracy of details entered in our electronic systemsAbility to deal with demand driven workload in a busy, distracting environmentA professional telephone mannerCommunicate effectively with a range of peopleGCSE Grade C/4 or above in English and Maths or equivalent Functional Skills Level 2 in English and MathsAbility to manipulate large quantities of data as requestedDisclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Contact the team on 0300 422 5176 and speak with Becki Henderson or Sarah Pinkney.
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This Business Administrator Level 3 apprenticeship at Gloucestershire Hospitals NHS Foundation Trust is an exciting opportunity to learn new skills and become part of the Apprenticeships and Career department who plays an important role in developing the skills of existing staff as well as attracting new apprentices into the Trust.The Apprenticeships & Careers Team attract and develop a workforce with the right skills, knowledge and competence necessary to deliver safe patient care and to enhance the quality-of-service delivery in line with our Trust vision of "Best Care for Everyone".This apprenticeship is suitable for anyone with a desire to learn and develop their business administration and customer service skills with a view to beginning a career in administration and gain a Business Administrator Level 3 apprenticeship.Main Duties of the Job
Enter and maintain apprenticeship records on ESR (Electronic Staff Record) systemGather reports (scheduled or as requested) from ESROwnership of the Apprenticeships and Careers Team mailboxProvide support to the Team with planning for events, booking rooms, creating PowerPoint presentations, and general advertisement for events (e.g. Award Ceremony)Preparation of the Effective Mentoring and T Level Work Based Supervisor workshop resourcesLiaising with Team to create resources and collection/distribution of careers trolley's ready for eventsAdministrative and data management support to the Apprenticeships & Careers TeamProactively and accurately edit and maintain intranet content, networking with schools, academies, and colleges, and publicising activitiesAdvise and support with the experience in the workplace policy at Gloucestershire Hospitals NHS TrustJob Responsibilities
Attend all mandatory components of the Apprenticeship Framework including Corporate induction, GHNHSFT mandatory training, Department based vocational assessments, and Progress review meetingsUndertake training as required and agreed with the mentor, supervisor, and external assessor and complete the competencies relevant to the work area/departmentProvide effective and efficient administration to arrange and organise meetings, venues, and record meetings by taking minutes as and when requiredLiaise with Training Records to ensure classes are created and training dates uploaded onto ESR. Amend bookings, monitor, and close entry once training has taken placeProvide effective, accurate, and efficient data entry, financial and purchasing administration support to the Apprenticeships and Careers TeamAdminister incoming and outgoing invoices and statements including preparing invoices for authorisationEnsure administrative, data management, and secretarial support ensuring auditable information is readily available to Health Education England South, CQC and the National Apprenticeship Service if requiredMaintain effective and professional email, written and telephone communication with Trust staff at all levelsUnderstand the needs of both internal and external enquirers and appropriately signpost in a sensitive mannerProactively promote the Apprenticeships and Careers Team workstreams by managing, editing and maintaining intranet contentCoordinate and support the Career Role Model programmePromote equality at all times and respect privacy and confidentialityUndertake specific tasks to improve Apprenticeships and Careers provision as determined by the Apprenticeships and Careers Team ManagerParticipate fully in personal appraisal and development review process, maintain and complete the Apprenticeship portfolioUndertake any other appropriate duties as required at the request of your line managerPerson Specification
GCSE Grade 3/D English and MathsIntermediate IT skills and the ability to adapt with the IT systems used by Gloucestershire Hospitals NHS TrustGood communication skills, both verbal and writtenPrioritise daily tasks to achieve set timescalesEnsuring accuracy of details entered in our electronic systemsAbility to deal with demand driven workload in a busy, distracting environmentA professional telephone mannerCommunicate effectively with a range of peopleGCSE Grade C/4 or above in English and Maths or equivalent Functional Skills Level 2 in English and MathsAbility to manipulate large quantities of data as requestedDisclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Contact the team on 0300 422 5176 and speak with Becki Henderson or Sarah Pinkney.
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