Dept of State Health Services
CHI IT Project Manager
Dept of State Health Services, Austin, Texas, us, 78716
Job Description:Performs advanced (senior-level) project management work and technical assistance under the supervision of the Director of Data Analytics and Special Projects within the Community Health Improvement (CHI) Division. Work involves providing division-level coordination, planning, and management of IT-related projects, throughout the project life-cycle, to completion. Projects will range in complexity, scope, and duration with competing priorities. This position will work with the sections/programs to initiate, describe, develop, and implement technical solutions which will meet the goal of data modernization for the division. This position will assist with gathering the project requirements, measuring deliverables, communicating across multiple teams, and monitoring project quality, timelines, budgets, contracts, and risks. Identifies issues and risks related to IT projects, processes requests and initiatives, and coordinates with CHI programs and HHS IT to mitigate/resolve. Assists CHI programs in analyzing program requirements and procedures and developing strategies to improve IT-related operations. Coordinates and completes CHI and agency assignments. Interprets policies, procedures, rules, regulations, and standards and develops and maintains division policies and procedures. Participates in meetings on behalf of the division and prepares summaries and briefing documents to inform and/or request action by the Director, Associate Commissioner and/or sections. Works under minimal supervision with considerable latitude for the use of initiative and independent judgment. This position may direct, assign and evaluate the work of project staff but is non-supervisory. To perform these job duties, this position may require working the extra hours needed to meet defined deadlines and support the agency's mission critical reporting requirements.
Essential Job Functions:EJF 1. Manages all CHI IT project activities to establish project goals and objectives, sets and tracks deliverables/ milestones, demonstrates time management, negotiation, and facilitation skills, identifies project risks and gaps, analyzes complex information, uses sound judgment in making critical decisions and develops plans to address identified issues. Acts as liaison and oversees projects between the Programs/Sections, Division Office, Information Technology (IT) development teams, other agency systems and state entities, such as HHSC and DSHS Health Service Regions. Applies principles of project management and works with managers, project sponsors, staff, and DSHS IT development teams to identify, define, analyze, plan, and justify business/system requirements and processes; defines project scope; develops project schedules; formulates descriptions of problems and devises optimum solutions; and reviews, tests, and implements modifications to new and existing automated management information systems. Develops strategies for improving IT-related program operations, writes work plans for projects and oversees and monitor progress. Will organize, participate in, and lead a variety of meetings or work groups. Prepares and presents verbal and written project communications to executive leadership and stakeholders. (40%)
EJF 2. Develops and implements strategic planning actions and policy decisions related to automation systems for multiple programmatic areas. Evaluates reporting requirements and oversees the interaction between programmatic staff and DSHS IT staff to identify and describe the complex interplay between technology and program activities to achieve a trustworthy, outcome-based system used to provide a strategic basis to improve program policies and procedures. Manages project activities to establish project goals and objectives, uses sound judgment in making critical decisions, analyzes complex information and develops plans to address identified issues, demonstrates negotiation and facilitation skills, identifies project risks and gaps. (35%)
EJF 3. Provides guidance to section leadership in the analysis of program requirements and procedures and the development and integration of new strategies to improve programs. Works with sections to improve operational efficiency and provides support to plan and carry out quality improvement initiatives and special projects. Assists with identifying and prioritizing business needs, ensuring alignment with agency goals. Identifies opportunities to utilize existing or future technology to meet business needs. Leads monthly IT meetings with section IT liaisons. Completes assignments concerning IT and coordinates with sections to ensure accuracy and validity of information. (20%)
EJF 4. Other duties as assigned include, but are not limited to, actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery of Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. To perform these job duties, this position may require working the extra hours needed to meet defined deadlines and support the agency's mission critical reporting requirements. (5%)
Knowledge Skills Abilities:List the knowledge, skills, and abilities critical to performance in this position:
Knowledge of computer systems and applications for information technology, project, and data management.Knowledge of project management tools, techniques, and processes related to the management of project scope, time, budget, product quality, and risks.Knowledge of local, state, and federal laws.Knowledge of statistical analysis processes.Knowledge of computer application development.Knowledge of computer hardware and software systems.
Skill in business and systems analysis.Skill in problem-solving, conflict resolution, and negotiation.Skill in relationship building and working collaboratively and cooperatively with colleagues.Skill in identifying problems, evaluating alternatives, and negotiating and implementing solutions.Skill in writing analyses, documentation, proposals, plans, policies, procedures, standards, or reports.Skill in coordinating and facilitating large, complex projects.Skill in project management software.Skill in problem-solving and decision making.
Ability to manage large, complex projects with a variety of stakeholders.Ability to plan, organize, schedule, assign, and monitor completion of assigned projects.Ability to work independently, multi-task, and prioritize workload assignments to meet established deadlines.Ability to present complex information to a variety of audiences, verbally and in writing, and to communicate clearly, concisely, and effectively.Ability to adapt to, change, or modify strategy in response to changes in situations or priorities.Ability to gather, assemble, correlate, present and analyze facts and information.Ability to identify problems, evaluate alternatives, and implement effective solutions.Ability to oversee the studies and analysis of operations and problems and the preparation of detailed and comprehensive reports of findings and recommendations.Ability to facilitate workgroups, projects, and meetings.
Registration or Licensure Requirements:N/A
Initial Selection Criteria:Graduation from an accredited four-year college or university. Master's degree preferred.
Two or more years of experience in project management tools, techniques, and processes related to the management of project scope, time, budget, product quality, and risks.
Experience in using computer application development.
Experience in project management software.
Experience in facilitating workgroups, projects, and meetings.
Additional Information:"IMPORTANT, PLEASE READ THE FOLLOWING INFORMATION PRIOR TO SUBMITTING AN APPLICATION FOR THIS POSITION:
Information on the application must clearly state how the applicant meets initial selection criteria in the Summary of Experience section in order to be interviewed. Resumes will not be accepted in lieu of an application.
Applicants must provide information relevant to the required experience for this position. Answer all questions and completely summarize your experience including technical and managerial responsibilities and any special training, skills and qualifications for each position you have held in the employment history section of application.
All fields on the application must be filled-in completely. This includes, but is not limited to, previous salary, previous supervisor, and reason for leaving previous position.
Agency salary policy, budget and candidate's qualifications will dictate final salary offer.
This position is maybe eligible for Telework
Note: Note: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to: BU Builder, CE Construction Electrician EA Engineering Aide, 611X LDO - Deck, Surface, 612X LDO - Operations, Surface, 641X LDO- Administration, 712X CWO - Operations Technician, Surface (Warrant), SEI16 Acquisition Project Management, 2611 Cryptologic Cyberspace Analyst, 8060 Acquisition Specialist, 8058 Acquisition Core Member, 8848 Management, Data Systems Officer, 3D0X2 Cyber Systems Operations, 3D0X4 Computer Systems Programming, 8K000 Software Development Specialist, 16KX Software Development Officer (SDO), 32EXC Civil Engineering, 63AX Acquisition Manager, 63A Acquisition Manager. All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information see the Texas State Auditor's Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx
MOS Code:BU, CE, EA, 611X, 612X, 641X, 712X, SEI16, 2611, 8060, 8058, 8848, 3D0X2, 3D0X4, 8K000, 16KX, 32EXC, 63AX, 63A
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
I-9 Form - Click here to download the I-9 form.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Top 10 Tips for Success when Applying to Jobs at HHSC and DSHS
Essential Job Functions:EJF 1. Manages all CHI IT project activities to establish project goals and objectives, sets and tracks deliverables/ milestones, demonstrates time management, negotiation, and facilitation skills, identifies project risks and gaps, analyzes complex information, uses sound judgment in making critical decisions and develops plans to address identified issues. Acts as liaison and oversees projects between the Programs/Sections, Division Office, Information Technology (IT) development teams, other agency systems and state entities, such as HHSC and DSHS Health Service Regions. Applies principles of project management and works with managers, project sponsors, staff, and DSHS IT development teams to identify, define, analyze, plan, and justify business/system requirements and processes; defines project scope; develops project schedules; formulates descriptions of problems and devises optimum solutions; and reviews, tests, and implements modifications to new and existing automated management information systems. Develops strategies for improving IT-related program operations, writes work plans for projects and oversees and monitor progress. Will organize, participate in, and lead a variety of meetings or work groups. Prepares and presents verbal and written project communications to executive leadership and stakeholders. (40%)
EJF 2. Develops and implements strategic planning actions and policy decisions related to automation systems for multiple programmatic areas. Evaluates reporting requirements and oversees the interaction between programmatic staff and DSHS IT staff to identify and describe the complex interplay between technology and program activities to achieve a trustworthy, outcome-based system used to provide a strategic basis to improve program policies and procedures. Manages project activities to establish project goals and objectives, uses sound judgment in making critical decisions, analyzes complex information and develops plans to address identified issues, demonstrates negotiation and facilitation skills, identifies project risks and gaps. (35%)
EJF 3. Provides guidance to section leadership in the analysis of program requirements and procedures and the development and integration of new strategies to improve programs. Works with sections to improve operational efficiency and provides support to plan and carry out quality improvement initiatives and special projects. Assists with identifying and prioritizing business needs, ensuring alignment with agency goals. Identifies opportunities to utilize existing or future technology to meet business needs. Leads monthly IT meetings with section IT liaisons. Completes assignments concerning IT and coordinates with sections to ensure accuracy and validity of information. (20%)
EJF 4. Other duties as assigned include, but are not limited to, actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery of Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. To perform these job duties, this position may require working the extra hours needed to meet defined deadlines and support the agency's mission critical reporting requirements. (5%)
Knowledge Skills Abilities:List the knowledge, skills, and abilities critical to performance in this position:
Knowledge of computer systems and applications for information technology, project, and data management.Knowledge of project management tools, techniques, and processes related to the management of project scope, time, budget, product quality, and risks.Knowledge of local, state, and federal laws.Knowledge of statistical analysis processes.Knowledge of computer application development.Knowledge of computer hardware and software systems.
Skill in business and systems analysis.Skill in problem-solving, conflict resolution, and negotiation.Skill in relationship building and working collaboratively and cooperatively with colleagues.Skill in identifying problems, evaluating alternatives, and negotiating and implementing solutions.Skill in writing analyses, documentation, proposals, plans, policies, procedures, standards, or reports.Skill in coordinating and facilitating large, complex projects.Skill in project management software.Skill in problem-solving and decision making.
Ability to manage large, complex projects with a variety of stakeholders.Ability to plan, organize, schedule, assign, and monitor completion of assigned projects.Ability to work independently, multi-task, and prioritize workload assignments to meet established deadlines.Ability to present complex information to a variety of audiences, verbally and in writing, and to communicate clearly, concisely, and effectively.Ability to adapt to, change, or modify strategy in response to changes in situations or priorities.Ability to gather, assemble, correlate, present and analyze facts and information.Ability to identify problems, evaluate alternatives, and implement effective solutions.Ability to oversee the studies and analysis of operations and problems and the preparation of detailed and comprehensive reports of findings and recommendations.Ability to facilitate workgroups, projects, and meetings.
Registration or Licensure Requirements:N/A
Initial Selection Criteria:Graduation from an accredited four-year college or university. Master's degree preferred.
Two or more years of experience in project management tools, techniques, and processes related to the management of project scope, time, budget, product quality, and risks.
Experience in using computer application development.
Experience in project management software.
Experience in facilitating workgroups, projects, and meetings.
Additional Information:"IMPORTANT, PLEASE READ THE FOLLOWING INFORMATION PRIOR TO SUBMITTING AN APPLICATION FOR THIS POSITION:
Information on the application must clearly state how the applicant meets initial selection criteria in the Summary of Experience section in order to be interviewed. Resumes will not be accepted in lieu of an application.
Applicants must provide information relevant to the required experience for this position. Answer all questions and completely summarize your experience including technical and managerial responsibilities and any special training, skills and qualifications for each position you have held in the employment history section of application.
All fields on the application must be filled-in completely. This includes, but is not limited to, previous salary, previous supervisor, and reason for leaving previous position.
Agency salary policy, budget and candidate's qualifications will dictate final salary offer.
This position is maybe eligible for Telework
Note: Note: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to: BU Builder, CE Construction Electrician EA Engineering Aide, 611X LDO - Deck, Surface, 612X LDO - Operations, Surface, 641X LDO- Administration, 712X CWO - Operations Technician, Surface (Warrant), SEI16 Acquisition Project Management, 2611 Cryptologic Cyberspace Analyst, 8060 Acquisition Specialist, 8058 Acquisition Core Member, 8848 Management, Data Systems Officer, 3D0X2 Cyber Systems Operations, 3D0X4 Computer Systems Programming, 8K000 Software Development Specialist, 16KX Software Development Officer (SDO), 32EXC Civil Engineering, 63AX Acquisition Manager, 63A Acquisition Manager. All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information see the Texas State Auditor's Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx
MOS Code:BU, CE, EA, 611X, 612X, 641X, 712X, SEI16, 2611, 8060, 8058, 8848, 3D0X2, 3D0X4, 8K000, 16KX, 32EXC, 63AX, 63A
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
I-9 Form - Click here to download the I-9 form.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Top 10 Tips for Success when Applying to Jobs at HHSC and DSHS