ORTEC
Administrative Assistant
ORTEC, Greenville, South Carolina, us, 29610
Ortec
has been providing custom chemical solutions and personalized service since 1980. With three plants and over 300 employees, we can meet the production needs of our customers while maintaining a high level of personalized service. We are large enough to get the job done, yet small enough to care. Even as the company grows and develops new services, we never forget the values that made us who we are as a company. We are a team. A family. A group of smart, talented, big-hearted individuals working together for the success of our customers and the growth of our communities.
AND WE HONOR OUR COMMITMENTS
What we do at Ortec is complicated at times. Why we do what we do is not complicated: We want to make a difference for our customers and our communities around us. How we do what we do is also not complicated: everything starts with Integrity.
WHY ORTEC?
The foundation of Ortec is our talented, dedicated employees. Our commitment to delivering chemical manufacturing services with measurable quality has made us a trusted partner to some of the most familiar names in business. Our success is drawn from the experience, energy and teamwork of our employees, who consistently deliver results by anticipating change and executing solutions with confidence and passion. At Ortec, you'll be working with the latest technologies and tools, not to mention some of the industry's best and brightest minds. From the top down, this type of commitment and energy is radiated throughout the company. The result is a growing, dynamic, and rewarding place to work a company where we work as many and we win as one. You are a name, not a number!
We offer an excellent benefit package, including:
Medical, Dental, and Vision Insurance
Company Paid Short-Term Disability and AD&D
On-Site Nurse
Company Paid Employee Assistance Plan
401k with match
And much more...
The Administrative Assistant roles play an important role in coordinating the daily activities for organization.
The selected candidates will be aligned to the President of Ortec, Inc.
The selected candidate's main work location will be at Ortec's Greenville, SC office location.
The Administrative Assistant will:Demonstrate strong independent decision making and autonomy in support of the PresidentAct with discretion while performing a wide variety of operational and administrative activities that require handling of confidential information and business critical assignments in a professional business mannerInteract with management on behalf of Ortec, on site and in person at all levels across the businessSupport business activities as needed/assignedSet-up and organize meetings (including MS Teams and in-person) on behalf of leadership staff, including producing agendas, briefing participants and distributing paperwork as necessaryCoordinate arrangements for meetings, customer/vendor visits, conferences, lunches/dinnersProvide general office administration including ordering office supplies, supporting office equipment maintenance, processing facilities work requestsPartner with Human Resources to support onboarding of new hires for Greenville, SC office location including interview scheduling, onboarding coordination, office readiness, computer and other asset requests, and other relevant topics critical to the new hire experienceCoordinate complex travel arrangements and process all expense reports for President and other leadership staff as neededManage calendars and make all associated arrangements to ensure the smooth running of schedules for PresidentPrepare correspondence, invoices, distribution lists and other documents as requested, maintaining files, both electronic and hard copyWork in partnership with the Human Resources, IT, etc. on organization charts and accurate maintenance of distribution lists and other forms of communicationTake on special projects, as neededExemplify Ortec Guiding Principles because at Ortec, "Everything starts with Integrity."Position Criteria
Excellent collaboration, influence, written and verbal communication skillsProven ability to maintain a professional and positive attitude during times of change and uncertaintyHigh degree of flexibility including being open and responsive to feedbackRelentless desire to drive/implement standard work across administrative activities, policies and procedures to drive efficienciesDemonstrated expert level of proficiency in the suite of Microsoft software packages (Word, Excel, PowerPoint, and Outlook) and web collaboration toolsFlexible and adaptable to extend work hours as neededThis is not a remote roleBasic Qualifications/Requirements
High School Diploma or GED from an accredited institutionMinimum 5 (five) years of experience functioning as an Administrative Assistant for a Senior Leader, Executive, or EquivalentAbility to work in US without Company sponsorshipPreferred Qualifications
Bachelor's degree in a relevant field from an accredited universityStrong desire to learn new skills to enable a higher level of supportProven organizational and project management capability through effectively handling prioritizing multiple tasks, anticipating what's next, and problem solvingHands-on experience driving lean initiatives or standardized workStrong demonstrated team-based skills - knows when to lead and when to followStrong analytical skills, including the ability to compile data to drive decision makingExcellent written and verbal communication skillsExcellent interpersonal skills and proven ability to inspire excellence and stimulate change
has been providing custom chemical solutions and personalized service since 1980. With three plants and over 300 employees, we can meet the production needs of our customers while maintaining a high level of personalized service. We are large enough to get the job done, yet small enough to care. Even as the company grows and develops new services, we never forget the values that made us who we are as a company. We are a team. A family. A group of smart, talented, big-hearted individuals working together for the success of our customers and the growth of our communities.
AND WE HONOR OUR COMMITMENTS
What we do at Ortec is complicated at times. Why we do what we do is not complicated: We want to make a difference for our customers and our communities around us. How we do what we do is also not complicated: everything starts with Integrity.
WHY ORTEC?
The foundation of Ortec is our talented, dedicated employees. Our commitment to delivering chemical manufacturing services with measurable quality has made us a trusted partner to some of the most familiar names in business. Our success is drawn from the experience, energy and teamwork of our employees, who consistently deliver results by anticipating change and executing solutions with confidence and passion. At Ortec, you'll be working with the latest technologies and tools, not to mention some of the industry's best and brightest minds. From the top down, this type of commitment and energy is radiated throughout the company. The result is a growing, dynamic, and rewarding place to work a company where we work as many and we win as one. You are a name, not a number!
We offer an excellent benefit package, including:
Medical, Dental, and Vision Insurance
Company Paid Short-Term Disability and AD&D
On-Site Nurse
Company Paid Employee Assistance Plan
401k with match
And much more...
The Administrative Assistant roles play an important role in coordinating the daily activities for organization.
The selected candidates will be aligned to the President of Ortec, Inc.
The selected candidate's main work location will be at Ortec's Greenville, SC office location.
The Administrative Assistant will:Demonstrate strong independent decision making and autonomy in support of the PresidentAct with discretion while performing a wide variety of operational and administrative activities that require handling of confidential information and business critical assignments in a professional business mannerInteract with management on behalf of Ortec, on site and in person at all levels across the businessSupport business activities as needed/assignedSet-up and organize meetings (including MS Teams and in-person) on behalf of leadership staff, including producing agendas, briefing participants and distributing paperwork as necessaryCoordinate arrangements for meetings, customer/vendor visits, conferences, lunches/dinnersProvide general office administration including ordering office supplies, supporting office equipment maintenance, processing facilities work requestsPartner with Human Resources to support onboarding of new hires for Greenville, SC office location including interview scheduling, onboarding coordination, office readiness, computer and other asset requests, and other relevant topics critical to the new hire experienceCoordinate complex travel arrangements and process all expense reports for President and other leadership staff as neededManage calendars and make all associated arrangements to ensure the smooth running of schedules for PresidentPrepare correspondence, invoices, distribution lists and other documents as requested, maintaining files, both electronic and hard copyWork in partnership with the Human Resources, IT, etc. on organization charts and accurate maintenance of distribution lists and other forms of communicationTake on special projects, as neededExemplify Ortec Guiding Principles because at Ortec, "Everything starts with Integrity."Position Criteria
Excellent collaboration, influence, written and verbal communication skillsProven ability to maintain a professional and positive attitude during times of change and uncertaintyHigh degree of flexibility including being open and responsive to feedbackRelentless desire to drive/implement standard work across administrative activities, policies and procedures to drive efficienciesDemonstrated expert level of proficiency in the suite of Microsoft software packages (Word, Excel, PowerPoint, and Outlook) and web collaboration toolsFlexible and adaptable to extend work hours as neededThis is not a remote roleBasic Qualifications/Requirements
High School Diploma or GED from an accredited institutionMinimum 5 (five) years of experience functioning as an Administrative Assistant for a Senior Leader, Executive, or EquivalentAbility to work in US without Company sponsorshipPreferred Qualifications
Bachelor's degree in a relevant field from an accredited universityStrong desire to learn new skills to enable a higher level of supportProven organizational and project management capability through effectively handling prioritizing multiple tasks, anticipating what's next, and problem solvingHands-on experience driving lean initiatives or standardized workStrong demonstrated team-based skills - knows when to lead and when to followStrong analytical skills, including the ability to compile data to drive decision makingExcellent written and verbal communication skillsExcellent interpersonal skills and proven ability to inspire excellence and stimulate change