inSync Staffing
Administrative Assistant
inSync Staffing, Batavia, Illinois, United States, 60510
Title: Administrative AssistantPay Rate: $26.00/hour-$33.00/hourDuration 3 MonthsHours: Monday-Friday, 8AM-5PMLocation: Batavia, IL 60510
Overview
The University of Chicago is seeking a proactive and highly organized Temporary Administrative Assistant to support the transition team involved in the management shift of Fermilab to a new contractor. This role will involve administrative tasks such as scheduling, drafting communications, planning meetings, and managing various projects. The ideal candidate will have a strong attention to detail, excellent communication skills, and the ability to multitask in a fast-paced environment.
Job DescriptionScheduling & Calendar Management : Coordinate and manage executive and team calendars, schedule and confirm appointments, meetings, and events, and handle travel arrangements.Drafting Communications : Draft, proofread, and edit internal and external communications, including emails, memos, and reports. Prepare and distribute meeting agendas, minutes, and follow-up action items.Meeting & Event Planning : Organize and coordinate meetings and events, prepare meeting materials, ensure logistical arrangements are in place, and follow up on action items to track progress.Project Management : Assist in planning and executing various projects, monitor timelines and deadlines, and prepare status reports to update stakeholders on progress.Required Skills
Excellent organizational and multitasking abilities.Strong written and verbal communication skills.Detail-oriented with a focus on accuracy and thoroughness.Efficient time management with the ability to meet deadlines.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management software (e.g., Asana, Trello).Strong interpersonal skills with the ability to work collaboratively and professionally.Problem-solving skills with the ability to develop practical solutions.Discretion in handling sensitive information.Education Requirements
High School Diploma or equivalent required.ssociate's Degree or higher preferred.Experience
Minimum of 2-3 years of administrative experience in a corporate or professional setting.Experience in project management and event planning is a plus.Benefits (employee contribution):
Health insuranceHealth savings accountDental insuranceVision insuranceFlexible spending accountsLife insuranceRetirement plan
ll qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Overview
The University of Chicago is seeking a proactive and highly organized Temporary Administrative Assistant to support the transition team involved in the management shift of Fermilab to a new contractor. This role will involve administrative tasks such as scheduling, drafting communications, planning meetings, and managing various projects. The ideal candidate will have a strong attention to detail, excellent communication skills, and the ability to multitask in a fast-paced environment.
Job DescriptionScheduling & Calendar Management : Coordinate and manage executive and team calendars, schedule and confirm appointments, meetings, and events, and handle travel arrangements.Drafting Communications : Draft, proofread, and edit internal and external communications, including emails, memos, and reports. Prepare and distribute meeting agendas, minutes, and follow-up action items.Meeting & Event Planning : Organize and coordinate meetings and events, prepare meeting materials, ensure logistical arrangements are in place, and follow up on action items to track progress.Project Management : Assist in planning and executing various projects, monitor timelines and deadlines, and prepare status reports to update stakeholders on progress.Required Skills
Excellent organizational and multitasking abilities.Strong written and verbal communication skills.Detail-oriented with a focus on accuracy and thoroughness.Efficient time management with the ability to meet deadlines.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management software (e.g., Asana, Trello).Strong interpersonal skills with the ability to work collaboratively and professionally.Problem-solving skills with the ability to develop practical solutions.Discretion in handling sensitive information.Education Requirements
High School Diploma or equivalent required.ssociate's Degree or higher preferred.Experience
Minimum of 2-3 years of administrative experience in a corporate or professional setting.Experience in project management and event planning is a plus.Benefits (employee contribution):
Health insuranceHealth savings accountDental insuranceVision insuranceFlexible spending accountsLife insuranceRetirement plan
ll qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.