Administrative Assistant

About the Company:Valerio Architects is an acclaimed mid-size (80 people) multi-disciplinary Architecture and Interior Design firm, with offices in New York, Los Angeles, Monterey Mexico, Argentina, and Italy. The firm supports a wide range of large, high-profile, multinational clients. Our focus is on corporate interiors, brand development, hospitality, restaurant, and retail projects with an emphasis on complex, high-quality, sustainable solutions. Valerio Architects promotes high-quality, thoughtful, and innovative design and is looking for candidates who share this commitment and bring the ability to contribute to and translate design ideas to reality.About the Role:We are looking to fill an Administrative Assistant position in our New York location. You are encouraged to apply if you have the following experience:Responsibilities:Answer telephonesManage + log shipping and receiving of drawings and parcelsData entryHelp set up for office /client meetingsTake meeting notesAssist senior staff with travel/travel reimbursementsUpdate office materials and formsOversee maintenance/replacement of office equipment & suppliesOrganize and coordinate office meetings and special eventsGeneral office upkeepQualifications:3 to 5 years of office experienceHardworking, punctual, friendlyGood computer skills (Microsoft Teams and Mac savvy preferred)Excellent communication and organizational skillsAbility to multitask and work independentlyMust be able to effectively communicate in English both written and verballyRequired Skills:Experience troubleshooting, software installation, and dealing with tech issuesProficiency with Microsoft TeamsPreferred Skills:QuickBooks: 3 years (Required)Administrative Experience: 3 years (Required)Microsoft Excel: 3 years (Required)Pay range and compensation package:Schedule: 8 hour shift, 1 hour Lunch, Monday to FridayAbility to commute/relocate: Nuevo Leon, Monterrey