Charles Aris Executive Search
Administrative Assistant
Charles Aris Executive Search, Greensboro, North Carolina, us, 27497
For more than five decades, Charles Aris Executive Search has specialized in locating exceptional talent for hundreds of organizations, from start-ups to leading Fortune 500 companies. As a Receptionist, you will perform routine clerical, secretarial, and administrative work in answering telephones, receiving the public, providing customer assistance, data processing, and record keeping. This position allows for the opportunity to take on increasing responsibility within the company as capability is demonstrated. Attention to detail, high energy, pro-activity, excellent organization, and follow-up skills are essential.
Must be on-site Monday through Thursday (can work remotely on Fridays)Essential Functions1. Answering incoming calls, transferring them accordingly2. Designated resource for the Greensboro, NC office as it relates to team members' support needs.3. Ordering, receiving, and stocking office supplies (desk supplies, copy supplies, beverages, food supplies, or any general supplies4. Preparing for and greeting office visitors5. Managing designated office vendor relationships6. Planning and coordinating team events7. Executing designated record-keeping activities across applicable tools and systems8. Proofing, cleansing, and formatting references for production9. Ordering, receiving, and coordinating gifts (including shipping where applicable)10. Additional projects and activities as assigned/needed by the teamCompetencies1. Interpersonal skills, working well with others while maintaining a positive, upbeat, can-do attitude2. Demonstrating a servant leadership mindset3. Excellent written and verbal communication skills4. Team player, willingness to step in and support the team when needed5. Flexibility in adapting to an ever-shifting environment6. Organized and detail-oriented (thoroughness, accuracy, and focus)7. Time management, managing time proactively to complete tasksRequired Education and Experience1. College degree and/or at least five years prior administrative experience2. Excellent computer skills, including expertise in Microsoft Word, Excel, PowerPoint, and Outlook
Must be on-site Monday through Thursday (can work remotely on Fridays)Essential Functions1. Answering incoming calls, transferring them accordingly2. Designated resource for the Greensboro, NC office as it relates to team members' support needs.3. Ordering, receiving, and stocking office supplies (desk supplies, copy supplies, beverages, food supplies, or any general supplies4. Preparing for and greeting office visitors5. Managing designated office vendor relationships6. Planning and coordinating team events7. Executing designated record-keeping activities across applicable tools and systems8. Proofing, cleansing, and formatting references for production9. Ordering, receiving, and coordinating gifts (including shipping where applicable)10. Additional projects and activities as assigned/needed by the teamCompetencies1. Interpersonal skills, working well with others while maintaining a positive, upbeat, can-do attitude2. Demonstrating a servant leadership mindset3. Excellent written and verbal communication skills4. Team player, willingness to step in and support the team when needed5. Flexibility in adapting to an ever-shifting environment6. Organized and detail-oriented (thoroughness, accuracy, and focus)7. Time management, managing time proactively to complete tasksRequired Education and Experience1. College degree and/or at least five years prior administrative experience2. Excellent computer skills, including expertise in Microsoft Word, Excel, PowerPoint, and Outlook