Orange County CA
Sr. Accounting Office Supervisor I
Orange County CA, Santa Ana, California, United States, 92725
Salary :
$62,254.40 - $83,366.40 Annually
Location :
Orange County
Job Type:
Full-Time Regular
Job Number:
0823SM-1024-003 (O)
Department:
Auditor/Controller
Opening Date:
10/15/2024
Closing Date:
11/4/2024 11:59 PM Pacific
CAREER DESCRIPTION
SR. ACCOUNTING OFFICE SUPERVISOR I
SALARY INFORMATION
In addition to performance-based merit increases, this position is scheduled to receive salary range increases on the following dates:
Effective June 27, 2025 - 4.00% increase
Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization.
OPEN TO THE PUBLIC
This recruitment will establish an
open
eligible list. The eligible list established through this recruitment will be used to fill current and future Sr. Accounting Office Supervisor I vacancies. This recruitment may also be used to fill positions in similar and/or lower classifications throughout the County of Orange.
DEADLINE TO APPLY
Qualified applicants are encouraged to apply immediately, as the recruitment will close on
MONDAY, NOVEMBER 04, 2024, at 11:59 PM (PST).
ABOUT THE COUNTY OF ORANGE: Whether it's manicured beach towns or celebrated theme parks, all framed by oceanfront towns and luxury yachts, Orange County is commonly known as "The OC" and stands out as one of the state's most iconic destinations. With a population of over three million residents, Orange County is the sixth largest county in the United States. Residents enjoy over 42 miles of pristine beaches, three major harbors, vast wilderness parks, beautiful nature preserves, and approximately 402 miles of riding and hiking trails. The OC is a destination region rich with top-notch universities and colleges, some of the highest quality public and private schools in the nation, many corporate headquarters and technology firms, and four international airports within an hour's drive. Many world-class meeting and entertainment venues, convention centers, and some of the state's most popular attractions such as Disneyland and California Adventure Resorts, Knott's Berry Farm, and major sports franchises including the Anaheim Angels Baseball, Anaheim Ducks Hockey, the U.S. Men's National Volleyball Team, and the 2012 Olympic Games Silver Medal winning U.S. Women's National Volleyball Team call the OC home. Orange County embraces vibrant, historic, and diverse neighborhoods, and welcomes millions of visitors per year, truly making it where the world comes to live, work, and play.
Click to learn more about the County of Orange.
AUDITOR-CONTROLLERThe mission of the Auditor-Controller Department is to promote public oversight, provide accountability, and support financial decision-making for the County. As the Auditor-Controller Department carries out its vision and mission, it will conduct business with the highest ethical and due diligence standards and demonstrate commitment to the public, other County departments and agencies, and its own employees.
You can learn more about the Auditor-Controller Department by clicking
THE OPPORTUNITYThe Sr. Accounting Office Supervisor I will directly supervise and perform a wide variety of difficult and responsible financial/accounting and or recordkeeping work. They will perform mathematical computations accurately, effectively supervise employees, and engage in performing a variety of accounting duties. The Sr. Accounting Office Supervisor I will also train and evaluate subordinates, establish and maintain effective working relationships with others, and review the work of others to ensure accuracy and compliance with administrative and legal requirements, consolidate records from several sources while summarizing and assimilating information into reports and other accounting documents. The incumbent will also reconcile differences within the recordkeeping system and related transactions all while preparing concise journals, accounting records, and the maintenance of accounting ledgers.
MINIMUM QUALIFICATIONS AND CORE COMPETENCIESIn addition to the minimum qualifications below the ideal candidate will demonstrate the following competencies:
General/Technical Knowledge
Accounting knowledge of financial records and financial reporting, including accounting knowledge of cash collection and remittance processing activitiesInternal controls knowledge especially in the area of cash handling and reconciling funds and relating to segregation of duties to protect trust fundsExperience with a variety of software accounting programs, preferably, CAPS+ to create and review journal vouchers and cash receiptsStrong software proficiency with Microsoft Word, Excel, PowerPoint and OutlookCommunicating effectively both orally and in writing, and establish and maintain effective working relationships with othersWriting and grammar skillsAnalytical, accuracy and organizational skillsPossess integrity and honesty and takes initiative to continually improve processesOperating computers programmed with accounting software to record, store, and analyze informationChecking figures, reviewing and auditing forms, postings, and documents for correct entry, mathematical accuracy, and proper codesUnderstanding and interpreting legal requirements including contracts, agreements, minute orders, and memorandum of understandingExperience with a variety of County software programs such as CAPS+, ERMI, and CAPS Data WarehouseLeadership/Management
Leading and team building with a strong desire to coach and mentor othersMotivating and persuading individuals and team members to achieve unit objectivesWorking well under pressure and with changing prioritiesDemonstrating motivated self-starter with high ethical standardsWorking in a fast-paced environment and be supportive of changeDisplaying strong interpersonal skillsProviding employees with guidance in handling difficult or complex problems or in resolving escalated complaints or disputesSupervising the work of employees to ensure adherence to quality standards, deadlines, and proper procedures, correcting errors or problemsKnowledge of principles and practices of supervision including hiring, training, and evaluation of subordinatesAbility to effectively supervise employees engaged in performing a variety of accounting duties as well as train and evaluate subordinatesStrong leader and team builder with a desire to coach and mentor othersAnalysis/Problem Solving/Results-Oriented
Evaluating and using independent decision-making and judgment to address issues as they arise and keep management informed at an appropriate levelAble to research, organize and analyze relevant data and prepare complex and detailed reports for management and agenciesDeveloping alternate solutions for consideration, identify areas for improvement, seek creative solutions, achieve measurable results and implement best business practicesEstablishing and maintaining effective accounting and other complex records and accountsEffective Oral and Written Communications
Communicating effectively and tactfully with client agencies/departments and work collaboratively with staff to achieve unit objectivesDemonstrating strong verbal and written communications skills; writing with excellent grammar skills and articulating ideas in an organized and effective mannerAbility to communicate technical and complex information in a clear and concise mannerListening effectively to others and shares technical knowledge with othersPossess the ability to communicate effectively both orally and in writing, and establish and maintain effective working relationships with othersMINIMUM QUALIFICATIONS: Please click to learn about the minimum qualifications for the Sr. Accounting Office Supervisor I classification. NOTE:
Foreign degrees require an evaluation of U.S. equivalency by an agency that is a member of the
RECRUITMENT PROCESS Human Resource Services (HRS) will screen all application materials to identify qualified applicants. After screening, qualified applicants will be referred to the next step and notified of all further procedures applicable to their status in the competition. Application Screening (Refer/Non-Refer) Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those candidates that meet the qualifications as listed in the job bulletin will be referred to the next step. Online Assessment(s) (100% Weighted) Candidates whose applications reflect the most job-related experience and training will be invited to online assessments. Only the most qualified candidates will be referred to the next step. All candidates will be notified via email of their status in the process. Based on the Department's needs, the selection procedures listed above may be modified. Candidates will be notified of any changes in the selection procedures.
Eligible List Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies. Please note:
The information you provide on your application and/or response to the supplemental questions may be used as a scoring device, so please be thorough and complete in your response. "See Resume" is not a qualifying response and will not be scored in lieu of the required information.ADDITIONAL INFORMATION
Please see below for important information regarding COVID-19 related requirements.Effective April 3, 2023, it is strongly recommended that County employees working in health care settings and correctional facilities follow vaccination and booster guidelines provided by the California Department of Public Health (CDPH) and the Centers for Disease Control and Prevention (CDC). Please click to see the latest guidance for more details.
EMAIL NOTIFICATION:Email
is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account.
NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply.
Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at
FREQUENTLY ASKED QUESTIONS:Click for additional Frequently Asked Questions.
For specific information pertaining to this recruitment, please contact
Sam Apraku
at 714-834-3116 or at
EEO INFORMATION
Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply.
Non-Management BenefitsIn addition to the County's standard suite of benefits, such as a variety of health plan options, annual leave and paid holidayswe also offer an excellent array of benefits such as a Health Care Reimbursement Account, 457 Defined Contribution Plan and Annual Education and Professional Reimbursement. Employees are provided a Retirement Plan through the Orange County Employees Retirement System
Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits.
Click for information about benefits offered to County of Orange employees.
01
Please select the best option which reflects your experience for the Sr. Accounting Office Supervisor I classification.
Three (3) years' experience in the maintenance and review of fiscal, financial and/or statistical records.Two (2) years' experience in the maintenance and review of fiscal, financial and/or statistical records and completion of 12 semester or 18 quarter units in accounting, business math, bookkeeping, or a closely related field.One (1) year experience in the maintenance and review of fiscal, financial and/or statistical records and Possession of an Associate in Arts degree or an Accounting Certificate which represents completion of all required course work in an accounting curriculum.Four years (4) general office experience which includes at least 18 months in the accounting area. Applicants must have a minimum of one-year accounting experience, with one (1) year supervisory experience.Three (3) years general office experience which includes at least 18 months in the accounting area. Applicants must have a minimum of one-year accounting experience, with one (1) year supervisory experience, and completion of 18 semester or 27 quarter units in any combination of secretarial sciences, office practices, accounting, business math, business education or a related field from a recognized college, Or completion of 360 hours of training from a recognized occupational training program in secretarial sciences, office practices, business education or a closely related field.None of the above
02
Indicate all accounting and auditing courses you have completed. Specifically list the following information: a) descriptive title of each class, b) the number of units, and c) whether the units were semester or quarter units for each course. Example: Accounting 101, Beginning Accounting, 3 semester units; Accounting 501, Auditing, 4 quarter units. Note: You must attach an official or unofficial transcript to your application in order to validate the information you provided above. **TRANSCRIPT MUST BE ATTACHED IN ORDER TO RECEIVE CREDIT. ** Failure to do so will cause your application to be incomplete. Foreign degrees require an evaluation of U.S. equivalency by an agency that is a member of the National Association of Credential Services (N.A.C.E.S.)**
03
Describe your experience and length of time performing duties related to account reconciliation, include the scope and complexity of your experience as it relates to performing fund reconciliations, preparing journal vouchers to the general ledger or other similar accounting functions.
04
In detail, please describe your supervisory experience, please describe an example in which you had to lead a team. Describe the project/assignment, your role in the group and the end result.
05
Please select all areas for which you have work experience:
Accounts ReceivableAccounts PayableGeneral AccountingDisbursingPayrollJournal VouchersCash ReceiptsReviewing InvoicesAccount CodingMedical BillingClaimsNone of the Above
06
Please describe your experience, education, and training that relate to the Sr. Accounting Office Supervisor I position. Include your role, years of experience, and duties for each position.
07
Please describe your accounting experience with accounting related applications, software, and/or systems such as CAPS+, ERMI, and Data Warehouse. Please include examples of types of projects or reports completed using these systems.
08
Please indicate all of the following computer programs for which you have work experience:
Microsoft WordMicrosoft AccessMicrosoft ExcelNone of the Above
Required Question
$62,254.40 - $83,366.40 Annually
Location :
Orange County
Job Type:
Full-Time Regular
Job Number:
0823SM-1024-003 (O)
Department:
Auditor/Controller
Opening Date:
10/15/2024
Closing Date:
11/4/2024 11:59 PM Pacific
CAREER DESCRIPTION
SR. ACCOUNTING OFFICE SUPERVISOR I
SALARY INFORMATION
In addition to performance-based merit increases, this position is scheduled to receive salary range increases on the following dates:
Effective June 27, 2025 - 4.00% increase
Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization.
OPEN TO THE PUBLIC
This recruitment will establish an
open
eligible list. The eligible list established through this recruitment will be used to fill current and future Sr. Accounting Office Supervisor I vacancies. This recruitment may also be used to fill positions in similar and/or lower classifications throughout the County of Orange.
DEADLINE TO APPLY
Qualified applicants are encouraged to apply immediately, as the recruitment will close on
MONDAY, NOVEMBER 04, 2024, at 11:59 PM (PST).
ABOUT THE COUNTY OF ORANGE: Whether it's manicured beach towns or celebrated theme parks, all framed by oceanfront towns and luxury yachts, Orange County is commonly known as "The OC" and stands out as one of the state's most iconic destinations. With a population of over three million residents, Orange County is the sixth largest county in the United States. Residents enjoy over 42 miles of pristine beaches, three major harbors, vast wilderness parks, beautiful nature preserves, and approximately 402 miles of riding and hiking trails. The OC is a destination region rich with top-notch universities and colleges, some of the highest quality public and private schools in the nation, many corporate headquarters and technology firms, and four international airports within an hour's drive. Many world-class meeting and entertainment venues, convention centers, and some of the state's most popular attractions such as Disneyland and California Adventure Resorts, Knott's Berry Farm, and major sports franchises including the Anaheim Angels Baseball, Anaheim Ducks Hockey, the U.S. Men's National Volleyball Team, and the 2012 Olympic Games Silver Medal winning U.S. Women's National Volleyball Team call the OC home. Orange County embraces vibrant, historic, and diverse neighborhoods, and welcomes millions of visitors per year, truly making it where the world comes to live, work, and play.
Click to learn more about the County of Orange.
AUDITOR-CONTROLLERThe mission of the Auditor-Controller Department is to promote public oversight, provide accountability, and support financial decision-making for the County. As the Auditor-Controller Department carries out its vision and mission, it will conduct business with the highest ethical and due diligence standards and demonstrate commitment to the public, other County departments and agencies, and its own employees.
You can learn more about the Auditor-Controller Department by clicking
THE OPPORTUNITYThe Sr. Accounting Office Supervisor I will directly supervise and perform a wide variety of difficult and responsible financial/accounting and or recordkeeping work. They will perform mathematical computations accurately, effectively supervise employees, and engage in performing a variety of accounting duties. The Sr. Accounting Office Supervisor I will also train and evaluate subordinates, establish and maintain effective working relationships with others, and review the work of others to ensure accuracy and compliance with administrative and legal requirements, consolidate records from several sources while summarizing and assimilating information into reports and other accounting documents. The incumbent will also reconcile differences within the recordkeeping system and related transactions all while preparing concise journals, accounting records, and the maintenance of accounting ledgers.
MINIMUM QUALIFICATIONS AND CORE COMPETENCIESIn addition to the minimum qualifications below the ideal candidate will demonstrate the following competencies:
General/Technical Knowledge
Accounting knowledge of financial records and financial reporting, including accounting knowledge of cash collection and remittance processing activitiesInternal controls knowledge especially in the area of cash handling and reconciling funds and relating to segregation of duties to protect trust fundsExperience with a variety of software accounting programs, preferably, CAPS+ to create and review journal vouchers and cash receiptsStrong software proficiency with Microsoft Word, Excel, PowerPoint and OutlookCommunicating effectively both orally and in writing, and establish and maintain effective working relationships with othersWriting and grammar skillsAnalytical, accuracy and organizational skillsPossess integrity and honesty and takes initiative to continually improve processesOperating computers programmed with accounting software to record, store, and analyze informationChecking figures, reviewing and auditing forms, postings, and documents for correct entry, mathematical accuracy, and proper codesUnderstanding and interpreting legal requirements including contracts, agreements, minute orders, and memorandum of understandingExperience with a variety of County software programs such as CAPS+, ERMI, and CAPS Data WarehouseLeadership/Management
Leading and team building with a strong desire to coach and mentor othersMotivating and persuading individuals and team members to achieve unit objectivesWorking well under pressure and with changing prioritiesDemonstrating motivated self-starter with high ethical standardsWorking in a fast-paced environment and be supportive of changeDisplaying strong interpersonal skillsProviding employees with guidance in handling difficult or complex problems or in resolving escalated complaints or disputesSupervising the work of employees to ensure adherence to quality standards, deadlines, and proper procedures, correcting errors or problemsKnowledge of principles and practices of supervision including hiring, training, and evaluation of subordinatesAbility to effectively supervise employees engaged in performing a variety of accounting duties as well as train and evaluate subordinatesStrong leader and team builder with a desire to coach and mentor othersAnalysis/Problem Solving/Results-Oriented
Evaluating and using independent decision-making and judgment to address issues as they arise and keep management informed at an appropriate levelAble to research, organize and analyze relevant data and prepare complex and detailed reports for management and agenciesDeveloping alternate solutions for consideration, identify areas for improvement, seek creative solutions, achieve measurable results and implement best business practicesEstablishing and maintaining effective accounting and other complex records and accountsEffective Oral and Written Communications
Communicating effectively and tactfully with client agencies/departments and work collaboratively with staff to achieve unit objectivesDemonstrating strong verbal and written communications skills; writing with excellent grammar skills and articulating ideas in an organized and effective mannerAbility to communicate technical and complex information in a clear and concise mannerListening effectively to others and shares technical knowledge with othersPossess the ability to communicate effectively both orally and in writing, and establish and maintain effective working relationships with othersMINIMUM QUALIFICATIONS: Please click to learn about the minimum qualifications for the Sr. Accounting Office Supervisor I classification. NOTE:
Foreign degrees require an evaluation of U.S. equivalency by an agency that is a member of the
RECRUITMENT PROCESS Human Resource Services (HRS) will screen all application materials to identify qualified applicants. After screening, qualified applicants will be referred to the next step and notified of all further procedures applicable to their status in the competition. Application Screening (Refer/Non-Refer) Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those candidates that meet the qualifications as listed in the job bulletin will be referred to the next step. Online Assessment(s) (100% Weighted) Candidates whose applications reflect the most job-related experience and training will be invited to online assessments. Only the most qualified candidates will be referred to the next step. All candidates will be notified via email of their status in the process. Based on the Department's needs, the selection procedures listed above may be modified. Candidates will be notified of any changes in the selection procedures.
Eligible List Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies. Please note:
The information you provide on your application and/or response to the supplemental questions may be used as a scoring device, so please be thorough and complete in your response. "See Resume" is not a qualifying response and will not be scored in lieu of the required information.ADDITIONAL INFORMATION
Please see below for important information regarding COVID-19 related requirements.Effective April 3, 2023, it is strongly recommended that County employees working in health care settings and correctional facilities follow vaccination and booster guidelines provided by the California Department of Public Health (CDPH) and the Centers for Disease Control and Prevention (CDC). Please click to see the latest guidance for more details.
EMAIL NOTIFICATION:Email
is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account.
NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply.
Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at
FREQUENTLY ASKED QUESTIONS:Click for additional Frequently Asked Questions.
For specific information pertaining to this recruitment, please contact
Sam Apraku
at 714-834-3116 or at
EEO INFORMATION
Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply.
Non-Management BenefitsIn addition to the County's standard suite of benefits, such as a variety of health plan options, annual leave and paid holidayswe also offer an excellent array of benefits such as a Health Care Reimbursement Account, 457 Defined Contribution Plan and Annual Education and Professional Reimbursement. Employees are provided a Retirement Plan through the Orange County Employees Retirement System
Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits.
Click for information about benefits offered to County of Orange employees.
01
Please select the best option which reflects your experience for the Sr. Accounting Office Supervisor I classification.
Three (3) years' experience in the maintenance and review of fiscal, financial and/or statistical records.Two (2) years' experience in the maintenance and review of fiscal, financial and/or statistical records and completion of 12 semester or 18 quarter units in accounting, business math, bookkeeping, or a closely related field.One (1) year experience in the maintenance and review of fiscal, financial and/or statistical records and Possession of an Associate in Arts degree or an Accounting Certificate which represents completion of all required course work in an accounting curriculum.Four years (4) general office experience which includes at least 18 months in the accounting area. Applicants must have a minimum of one-year accounting experience, with one (1) year supervisory experience.Three (3) years general office experience which includes at least 18 months in the accounting area. Applicants must have a minimum of one-year accounting experience, with one (1) year supervisory experience, and completion of 18 semester or 27 quarter units in any combination of secretarial sciences, office practices, accounting, business math, business education or a related field from a recognized college, Or completion of 360 hours of training from a recognized occupational training program in secretarial sciences, office practices, business education or a closely related field.None of the above
02
Indicate all accounting and auditing courses you have completed. Specifically list the following information: a) descriptive title of each class, b) the number of units, and c) whether the units were semester or quarter units for each course. Example: Accounting 101, Beginning Accounting, 3 semester units; Accounting 501, Auditing, 4 quarter units. Note: You must attach an official or unofficial transcript to your application in order to validate the information you provided above. **TRANSCRIPT MUST BE ATTACHED IN ORDER TO RECEIVE CREDIT. ** Failure to do so will cause your application to be incomplete. Foreign degrees require an evaluation of U.S. equivalency by an agency that is a member of the National Association of Credential Services (N.A.C.E.S.)**
03
Describe your experience and length of time performing duties related to account reconciliation, include the scope and complexity of your experience as it relates to performing fund reconciliations, preparing journal vouchers to the general ledger or other similar accounting functions.
04
In detail, please describe your supervisory experience, please describe an example in which you had to lead a team. Describe the project/assignment, your role in the group and the end result.
05
Please select all areas for which you have work experience:
Accounts ReceivableAccounts PayableGeneral AccountingDisbursingPayrollJournal VouchersCash ReceiptsReviewing InvoicesAccount CodingMedical BillingClaimsNone of the Above
06
Please describe your experience, education, and training that relate to the Sr. Accounting Office Supervisor I position. Include your role, years of experience, and duties for each position.
07
Please describe your accounting experience with accounting related applications, software, and/or systems such as CAPS+, ERMI, and Data Warehouse. Please include examples of types of projects or reports completed using these systems.
08
Please indicate all of the following computer programs for which you have work experience:
Microsoft WordMicrosoft AccessMicrosoft ExcelNone of the Above
Required Question