Howard University
Administrative Assistant II
Howard University, Washington, District of Columbia, us, 20022
The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff "for fit" makes significant contributions to Howard University's overall mission.
At Howard University, we prioritize well-being and professional growth.
Here is what we offer:
Health & Wellness:
Comprehensive medical, dental, and vision insurance, plus mental health supportWork-Life Balance:
PTO, paid holidays, flexible work arrangementsFinancial Wellness:
Competitive salary, 403(b) with company matchProfessional Development:
Ongoing training, tuition reimbursement, and career advancement pathsAdditional Perks:
Wellness programs, commuter benefits, and a vibrant company cultureJoin Howard University and thrive with us!
https://hr.howard.edu/benefits-wellness
BASIC FUNCTIONS:
Under general supervision, performs clerical and secretarial work, involving responsibility, complexity and variety. Provides general receptionist support to the Dean's Office.
SUPERVISORY AUTHORITY:
None
NATURE AND SCOPE:
Internal contacts include administrators, faculty, students and staff of the department and University. External contacts include vendors, visitors and the public.
PRINCIPAL ACCOUNTABILITIES:
Provide general information in response to inquiries in person, phone, Microsoft Teams and email; refer highly analytical inquiries to immediate supervisor.Review accounts, reports, records or other documents for completeness, accuracy and conformity within established procedures; collects data to maintain such records.Utilize the university's computing software and databases, as required, in the execution of administrative and clerical duties and responsibilities.Maintain Dean's schedule/calendar as instructed and makes tentative appointments.Makes arrangement for meetings by scheduling facilities and services according to instructions from supervisor.Operate copiers, personal computers, fax machines, or other basic office equipment found in the work unit.Assemble and/or compile a variety of data from department records for incorporation into reports.Prepare correspondences, reports and similar material from rough copy or drafts; composes standard correspondences.Assemble and distribute or mail applications, forms and general information requested by visitors, applicants, students or the general public.Assists Dean with travel arrangements.Assists with College of Pharmacy event set up.Maintains water for dispensers.Receives and sorts incoming mail, packages and notices; notifies recipients. Assures timely pick-up of outgoing mail.Other duties as assigned.CORE COMPETENCIES:
Skill in the operation of a variety of office machines including personal computers, telephones, fax machines and copiers.Ability to develop and maintain basic proficiency in the utilization of Microsoft Word, Excel, PowerPoint and related software applications to perform a variety of typing and/or project assignments.Knowledge of general office procedures and practices.Skill in basic arithmetic, grammar and spelling.Ability to effectively communicate orally and in writing.Ability to establish and maintain effective and harmonious work relations with faculty, staff, students and the public.
MINIMUM REQUIREMENTS:
High School diploma or GED and 4-6 years of general work experience. AA/AS may be substituted for 2 years of required work experience. BA/BS may be substituted for up to 4 years work experience. Experience with Workday is desirable
Compliance Salary Range Disclosure
Expected Pay Range: $46,363- $51,000
At Howard University, we prioritize well-being and professional growth.
Here is what we offer:
Health & Wellness:
Comprehensive medical, dental, and vision insurance, plus mental health supportWork-Life Balance:
PTO, paid holidays, flexible work arrangementsFinancial Wellness:
Competitive salary, 403(b) with company matchProfessional Development:
Ongoing training, tuition reimbursement, and career advancement pathsAdditional Perks:
Wellness programs, commuter benefits, and a vibrant company cultureJoin Howard University and thrive with us!
https://hr.howard.edu/benefits-wellness
BASIC FUNCTIONS:
Under general supervision, performs clerical and secretarial work, involving responsibility, complexity and variety. Provides general receptionist support to the Dean's Office.
SUPERVISORY AUTHORITY:
None
NATURE AND SCOPE:
Internal contacts include administrators, faculty, students and staff of the department and University. External contacts include vendors, visitors and the public.
PRINCIPAL ACCOUNTABILITIES:
Provide general information in response to inquiries in person, phone, Microsoft Teams and email; refer highly analytical inquiries to immediate supervisor.Review accounts, reports, records or other documents for completeness, accuracy and conformity within established procedures; collects data to maintain such records.Utilize the university's computing software and databases, as required, in the execution of administrative and clerical duties and responsibilities.Maintain Dean's schedule/calendar as instructed and makes tentative appointments.Makes arrangement for meetings by scheduling facilities and services according to instructions from supervisor.Operate copiers, personal computers, fax machines, or other basic office equipment found in the work unit.Assemble and/or compile a variety of data from department records for incorporation into reports.Prepare correspondences, reports and similar material from rough copy or drafts; composes standard correspondences.Assemble and distribute or mail applications, forms and general information requested by visitors, applicants, students or the general public.Assists Dean with travel arrangements.Assists with College of Pharmacy event set up.Maintains water for dispensers.Receives and sorts incoming mail, packages and notices; notifies recipients. Assures timely pick-up of outgoing mail.Other duties as assigned.CORE COMPETENCIES:
Skill in the operation of a variety of office machines including personal computers, telephones, fax machines and copiers.Ability to develop and maintain basic proficiency in the utilization of Microsoft Word, Excel, PowerPoint and related software applications to perform a variety of typing and/or project assignments.Knowledge of general office procedures and practices.Skill in basic arithmetic, grammar and spelling.Ability to effectively communicate orally and in writing.Ability to establish and maintain effective and harmonious work relations with faculty, staff, students and the public.
MINIMUM REQUIREMENTS:
High School diploma or GED and 4-6 years of general work experience. AA/AS may be substituted for 2 years of required work experience. BA/BS may be substituted for up to 4 years work experience. Experience with Workday is desirable
Compliance Salary Range Disclosure
Expected Pay Range: $46,363- $51,000