Monument Staffing
Executive Assistant - 4 days onsite
Monument Staffing, Boston, Massachusetts, us, 02298
About the Company:
Our client, a prestigious global finance firm headquartered in Boston, is seeking a polished and experienced Executive Assistant to support senior leaders. This is an exciting opportunity for an individual with a background in professional services and a proven track record of supporting a team in a fast-paced, dynamic environment.Key Responsibilities:Provide high-level administrative support to the team, including calendar management, travel arrangements, meeting coordination, and expense reports.Act as a liaison between individuals and internal/external stakeholders, ensuring smooth communication and timely follow-ups.Manage complex scheduling, prioritizing competing demands to ensure the team’s time is effectively utilized.Plan, organize, and coordinate executive-level meetings, events, and conferences, including logistical arrangements and preparation of materials.Handle confidential and sensitive information with discretion and professionalism.Prepare and edit documents, reports, presentations, and correspondence.Assist with ad-hoc projects, including research and preparation of data for executive decision-making.Collaborate with other administrative staff to ensure smooth operations and coverage across the firm.Qualifications:5+ years of experience as an Executive Assistant, preferably in a large, global finance or professional services firm.Proven ability to manage multiple priorities and work under pressure in a fast-paced environment.Strong organizational and time management skills, with a keen attention to detail.Exceptional written and verbal communication skills.Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with collaboration tools such as Zoom, Teams, or other virtual platforms.Ability to maintain confidentiality and exercise good judgment in handling sensitive information.Positive attitude, team-oriented, and proactive with a strong work ethic.Benefits:Paid overtime.Competitive bonus structure and profit-sharing plan.100% employer-paid health, dental, and vision insurance.401(k) retirement plan with company match.Paid time off and holidays.Work alongside a team of Executive Assistants.
Our client, a prestigious global finance firm headquartered in Boston, is seeking a polished and experienced Executive Assistant to support senior leaders. This is an exciting opportunity for an individual with a background in professional services and a proven track record of supporting a team in a fast-paced, dynamic environment.Key Responsibilities:Provide high-level administrative support to the team, including calendar management, travel arrangements, meeting coordination, and expense reports.Act as a liaison between individuals and internal/external stakeholders, ensuring smooth communication and timely follow-ups.Manage complex scheduling, prioritizing competing demands to ensure the team’s time is effectively utilized.Plan, organize, and coordinate executive-level meetings, events, and conferences, including logistical arrangements and preparation of materials.Handle confidential and sensitive information with discretion and professionalism.Prepare and edit documents, reports, presentations, and correspondence.Assist with ad-hoc projects, including research and preparation of data for executive decision-making.Collaborate with other administrative staff to ensure smooth operations and coverage across the firm.Qualifications:5+ years of experience as an Executive Assistant, preferably in a large, global finance or professional services firm.Proven ability to manage multiple priorities and work under pressure in a fast-paced environment.Strong organizational and time management skills, with a keen attention to detail.Exceptional written and verbal communication skills.Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with collaboration tools such as Zoom, Teams, or other virtual platforms.Ability to maintain confidentiality and exercise good judgment in handling sensitive information.Positive attitude, team-oriented, and proactive with a strong work ethic.Benefits:Paid overtime.Competitive bonus structure and profit-sharing plan.100% employer-paid health, dental, and vision insurance.401(k) retirement plan with company match.Paid time off and holidays.Work alongside a team of Executive Assistants.