Idea Recruitment
Construction Project Accountant I
Idea Recruitment, Jacksonville, Florida, United States, 32290
Description
POSITION SUMMARY
The Construction Project Accountant I is a non-exempt position normally having less than three (3) years experience in a project accounting role. Duties are primarily concerned with routine accounting and payroll activities. May provide direction or have some supervisory responsibility, but most of the time performs the work alone. After initial training will be qualified to handle projects of up to $5 million. Eventually will be qualified to handle a project(s) of up to $30 million.
Pay Range: $26 - $32 Hourly
Days: Monday - Friday
Hours: 8:00AM - 5:00PM
Home Office Location: Jacksonville, FL (Southside)
NO REMOTE OR HYBRID POSSIBILITIES FOR THIS POSITION. MUST BE WILLING TO WORK ONSITE.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Communicate with (or to) individuals or groups verbally and/or in writing (i.e. customers, suppliers, employees)Maintain relationships to ensure needs are met and problems/conflicts are resolvedProcess invoices for routing, coding, approval and payment in accounting softwareTrack and record field office (if applicable) preparation, including posting of statutory notices, preparation and file notice of commencements, provision of first aid kits, injury re-post forms/instructions and OSHA logs, ordering water supply, and advising appropriate parties of location of new field officeTogether, with project team, set up and maintain job logs, job files, including job coding, filing, scanningProcess employment applications and assists in other employment activitiesAssist project team in submitting time for payroll purposesPrepare, process, and file all assigned job-related correspondence and invoicesProcess waivers, contract forms, change orders, notices to subcontractors, changed conditions, construction schedules, and purchase orders as assignedPerforms various administrative tasks for the jobsite/office, including: handling incoming/outgoing mail and overnight mail, establishing new supplier accounts, oversee maintenance of office equipment, purchasing supplies, preparing meeting minutes, answering telephones, filing, etc.Attend all scheduled staff meetings and company functions that arise from time to time, including those scheduled before or after normal work hours (early mornings, evenings, weekends)Provides information to appropriate individuals regarding project status and communicates between the field and corporate officeEstablishes original estimate and contract items in the accounting cost systemEnsure job cost reports and accounts receivable reports are accurate at all timesEnsure all information in the project cost system and underlying supporting records are properly classified in a manner that best facilitates the use of the informationUnderstand the nature of the project cost systems and information processedBring issues to the attention of accounting management and the Project Manager for assistance and further evaluationEnter all financial paperwork into the accounting system to ensure timely and accurate job cost information in accordance with company standards and audit requirements. This includes owner change orders (interface), owner billings (interface), budget transfers, job cost transfers, and subcontractor pay requirementsCollaborates with key people to process monthly billings to owners and runs projected final cost report (Subcontractor Management)Processes subcontractor monthly pay applications via company online system and ensure all supporting attachments are correctFollow up with subcontractors to obtain any missing documents so subcontractors are paid on timeMaintains subcontractor/vendor purchasing registerVerify all subcontractors have current insurance certificates, lien wavers, notices, etc. by checking the accounting non-compliance report and the fully executed contract prior to the subcontractor starting workAlways present yourself in a professional manner that enhances the reputation of the companyAssume other responsibilities as assigned by the supervising PM/SuperintendentCommunicates and reinforces the company vision, mission, and valuesMust be willing to travelSUPERVISORY RESPONSIBILITIES
NoneSKILLS AND ABILITIES
Ability to read, analyze, and interpret business documents, technical procedures, or governmental regulationsAbility to write reports and business correspondenceAbility to effectively present information and respond to questions from groups of managers, clients, customers, and the general publicAbility to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimalsAbility to compute, rate, ratio, and percentAbility to manage time appropriately and maintain a high level of organizationAbility to investigate and follow up with a high attention to detailAbility to provide strong level of customer service with a high energy levelMay be required to use a personal computer and be familiar with Windows Applications such as Word, Excel, SharePoint, Scheduling and Job Cost SoftwareAbility to apply common sense understanding to carry out instructions furnished in written, oral, or diagram formAbility to deal with problems involving several concrete variables in standardized situationsMust be knowledgeable about and follow the company's safety policies and proceduresPHYSICAL DEMANDS / WORK ENVIRONMENT
Frequency - Activity
Frequently - Required to sit, use hands to finger, handle, or feel; reach with hands and arms; talk & hearOccasionally - Required to stand, walk, and stoop or kneelOccasionally - Lift and/or move up to 25 pounds, climb, or balanceFrequently - Work indoors for extended periods of timeFrequently - Work in a moderately noisy environmentAlways - Vision abilities: close, distance, color and peripheral vision, depth perception, adjust focusFrequently - Work environment may be in the office or on an active construction siteEDUCATION AND EXPERIENCE REQUIREMENTS
Associates Degree from 2 year college or university1-3 years related experience and/or trainingOR equivalent combination of education and experience#IND1
Required Skills
* Associates Degree from 2 year college or university* 1-3 years related experience and/or trainingOR* Equivalent combination of education and experience
Openings
1
Pay Range
$26.00 Hourly to $32.00 Hourly
POSITION SUMMARY
The Construction Project Accountant I is a non-exempt position normally having less than three (3) years experience in a project accounting role. Duties are primarily concerned with routine accounting and payroll activities. May provide direction or have some supervisory responsibility, but most of the time performs the work alone. After initial training will be qualified to handle projects of up to $5 million. Eventually will be qualified to handle a project(s) of up to $30 million.
Pay Range: $26 - $32 Hourly
Days: Monday - Friday
Hours: 8:00AM - 5:00PM
Home Office Location: Jacksonville, FL (Southside)
NO REMOTE OR HYBRID POSSIBILITIES FOR THIS POSITION. MUST BE WILLING TO WORK ONSITE.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Communicate with (or to) individuals or groups verbally and/or in writing (i.e. customers, suppliers, employees)Maintain relationships to ensure needs are met and problems/conflicts are resolvedProcess invoices for routing, coding, approval and payment in accounting softwareTrack and record field office (if applicable) preparation, including posting of statutory notices, preparation and file notice of commencements, provision of first aid kits, injury re-post forms/instructions and OSHA logs, ordering water supply, and advising appropriate parties of location of new field officeTogether, with project team, set up and maintain job logs, job files, including job coding, filing, scanningProcess employment applications and assists in other employment activitiesAssist project team in submitting time for payroll purposesPrepare, process, and file all assigned job-related correspondence and invoicesProcess waivers, contract forms, change orders, notices to subcontractors, changed conditions, construction schedules, and purchase orders as assignedPerforms various administrative tasks for the jobsite/office, including: handling incoming/outgoing mail and overnight mail, establishing new supplier accounts, oversee maintenance of office equipment, purchasing supplies, preparing meeting minutes, answering telephones, filing, etc.Attend all scheduled staff meetings and company functions that arise from time to time, including those scheduled before or after normal work hours (early mornings, evenings, weekends)Provides information to appropriate individuals regarding project status and communicates between the field and corporate officeEstablishes original estimate and contract items in the accounting cost systemEnsure job cost reports and accounts receivable reports are accurate at all timesEnsure all information in the project cost system and underlying supporting records are properly classified in a manner that best facilitates the use of the informationUnderstand the nature of the project cost systems and information processedBring issues to the attention of accounting management and the Project Manager for assistance and further evaluationEnter all financial paperwork into the accounting system to ensure timely and accurate job cost information in accordance with company standards and audit requirements. This includes owner change orders (interface), owner billings (interface), budget transfers, job cost transfers, and subcontractor pay requirementsCollaborates with key people to process monthly billings to owners and runs projected final cost report (Subcontractor Management)Processes subcontractor monthly pay applications via company online system and ensure all supporting attachments are correctFollow up with subcontractors to obtain any missing documents so subcontractors are paid on timeMaintains subcontractor/vendor purchasing registerVerify all subcontractors have current insurance certificates, lien wavers, notices, etc. by checking the accounting non-compliance report and the fully executed contract prior to the subcontractor starting workAlways present yourself in a professional manner that enhances the reputation of the companyAssume other responsibilities as assigned by the supervising PM/SuperintendentCommunicates and reinforces the company vision, mission, and valuesMust be willing to travelSUPERVISORY RESPONSIBILITIES
NoneSKILLS AND ABILITIES
Ability to read, analyze, and interpret business documents, technical procedures, or governmental regulationsAbility to write reports and business correspondenceAbility to effectively present information and respond to questions from groups of managers, clients, customers, and the general publicAbility to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimalsAbility to compute, rate, ratio, and percentAbility to manage time appropriately and maintain a high level of organizationAbility to investigate and follow up with a high attention to detailAbility to provide strong level of customer service with a high energy levelMay be required to use a personal computer and be familiar with Windows Applications such as Word, Excel, SharePoint, Scheduling and Job Cost SoftwareAbility to apply common sense understanding to carry out instructions furnished in written, oral, or diagram formAbility to deal with problems involving several concrete variables in standardized situationsMust be knowledgeable about and follow the company's safety policies and proceduresPHYSICAL DEMANDS / WORK ENVIRONMENT
Frequency - Activity
Frequently - Required to sit, use hands to finger, handle, or feel; reach with hands and arms; talk & hearOccasionally - Required to stand, walk, and stoop or kneelOccasionally - Lift and/or move up to 25 pounds, climb, or balanceFrequently - Work indoors for extended periods of timeFrequently - Work in a moderately noisy environmentAlways - Vision abilities: close, distance, color and peripheral vision, depth perception, adjust focusFrequently - Work environment may be in the office or on an active construction siteEDUCATION AND EXPERIENCE REQUIREMENTS
Associates Degree from 2 year college or university1-3 years related experience and/or trainingOR equivalent combination of education and experience#IND1
Required Skills
* Associates Degree from 2 year college or university* 1-3 years related experience and/or trainingOR* Equivalent combination of education and experience
Openings
1
Pay Range
$26.00 Hourly to $32.00 Hourly