Partners Personnel
Administrative Assistant
Partners Personnel, Carlsbad, California, United States, 92002
We are seeking a highly skilled and proactive
Administrative Assistant
to support the CEO of a marketing agency based in
Carlsbad,
CA. Position is 100% onsite, TTH with a compensation range of
$35.00-$40.00/hr. D.O.E.Key Responsibilities:Manage day-to-day office operations, including answering phones, handling correspondence, and organizing CEOs schedules (Outlook Calendar & Cozy).Prepare and edit documents, reports, and presentations using PowerPoint presentations, Excel & Box.Schedule meetings via Zoom and manage & maintain CEOs Outlook calendarAssist in coordinating travel arrangements and preparing expense reports.Maintain and update filing systems, databases, and records, ensuring confidentiality and accuracy.Monitor and order office supplies as needed to ensure smooth office operationCoordinate internal and external events or meetings, including logistics, catering, and venue setup.Provide support for various projects, gather information, and assist with project tracking and reporting (via Smartsheets).Handle incoming and outgoing mail, including courier services.Ensure that all office equipment is operational and arrange for necessary repairs and maintenance (w/Apple Business or IT Consultant).Assist with Gusto payroll, invoice processing and basic bookkeeping tasks as needed using QuickBooks.Liaison with vendors, clients, and internal team to ensure smooth workflow.Prepare meeting minutes, calendaring, event planning and edit documents, reports, and presentations.Qualifications:High school diploma or GED required; Associate's or Bachelors degree preferred.Minimum of 3-5 years of experience in an administrative/office support role for a START UP.Skills: Must be MacOS proficient, utilize Microsoft Office Suite and familiarity with office management software such as Smartsheet, Gusto, Harvest, etc. Experience with scheduling tools (i.e. Cozy, Outlook) are essential.Strong written and verbal communication skills with multitasking abilities and attention to detail.Excellent time management skills with the ability to prioritize tasks and meet deadlines.Ability to work independently with minimal supervision while being a strong team player.Professional demeanor and ability to maintain confidentiality.Work Environment:Some occasional overtime or weekend work may be required for specific projects or events.Must be comfortable working onsite M-F in an ADU (office space unit added to primary residence).
Administrative Assistant
to support the CEO of a marketing agency based in
Carlsbad,
CA. Position is 100% onsite, TTH with a compensation range of
$35.00-$40.00/hr. D.O.E.Key Responsibilities:Manage day-to-day office operations, including answering phones, handling correspondence, and organizing CEOs schedules (Outlook Calendar & Cozy).Prepare and edit documents, reports, and presentations using PowerPoint presentations, Excel & Box.Schedule meetings via Zoom and manage & maintain CEOs Outlook calendarAssist in coordinating travel arrangements and preparing expense reports.Maintain and update filing systems, databases, and records, ensuring confidentiality and accuracy.Monitor and order office supplies as needed to ensure smooth office operationCoordinate internal and external events or meetings, including logistics, catering, and venue setup.Provide support for various projects, gather information, and assist with project tracking and reporting (via Smartsheets).Handle incoming and outgoing mail, including courier services.Ensure that all office equipment is operational and arrange for necessary repairs and maintenance (w/Apple Business or IT Consultant).Assist with Gusto payroll, invoice processing and basic bookkeeping tasks as needed using QuickBooks.Liaison with vendors, clients, and internal team to ensure smooth workflow.Prepare meeting minutes, calendaring, event planning and edit documents, reports, and presentations.Qualifications:High school diploma or GED required; Associate's or Bachelors degree preferred.Minimum of 3-5 years of experience in an administrative/office support role for a START UP.Skills: Must be MacOS proficient, utilize Microsoft Office Suite and familiarity with office management software such as Smartsheet, Gusto, Harvest, etc. Experience with scheduling tools (i.e. Cozy, Outlook) are essential.Strong written and verbal communication skills with multitasking abilities and attention to detail.Excellent time management skills with the ability to prioritize tasks and meet deadlines.Ability to work independently with minimal supervision while being a strong team player.Professional demeanor and ability to maintain confidentiality.Work Environment:Some occasional overtime or weekend work may be required for specific projects or events.Must be comfortable working onsite M-F in an ADU (office space unit added to primary residence).