Administrative Assistant

Company DescriptionOcean Door Automation LLC specializes in high-end door installation and automation solutions for residential and commercial properties. We combine modern design with advanced technology to deliver custom, top-quality service. Our growing team values innovation, teamwork, and excellence, providing a dynamic environment where employees can contribute to shaping the future of door automation.Role DescriptionThe role involves assisting in daily administrative tasks, organizing files, scheduling appointments, and providing support to the team.Position: Administrative AssistantReports to: CEOJob Overview:This is a full-time hybrid role for an Administrative Assistant at Ocean Door Automation LLc in Asbury Park, NJ, with flexibility for some remote work. We are seeking a detail-oriented and organized Administrative Assistant with experience in Microsoft Office Suite and QuickBooks Online to support the CEO in daily operations. This role will be crucial in managing administrative tasks, maintaining accurate records, and ensuring smooth business operations.Key Responsibilities:Provide administrative support to the CEO, including managing schedules, emails, and phone calls.Prepare documents, reports, and presentations using Microsoft Office tools (Word, Excel, PowerPoint).Handle bookkeeping tasks and maintain financial records using QuickBooks Online.Assist in managing client communications, inquiries, and follow-ups.Organize and maintain electronic and physical filing systems.Coordinate meetings, appointments, and travel arrangements for the CEO.Support the preparation of financial reports, invoices, and purchase orders.Help track project timelines, budgets, and deliverables.Perform general office duties, including ordering supplies and maintaining office organization.Collaborate with team members on special projects and other duties as assigned by the CEO.Qualifications:Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).Experience with QuickBooks Online for bookkeeping and financial tasks.Strong organizational and time management skills.Ability to handle multiple tasks and prioritize effectively.Attention to detail and accuracy in all tasks.Professionalism in dealing with confidential and sensitive information.