Nexus Staff Inc.
Executive Secretaries and Administrative Assistants
Nexus Staff Inc., New York, New York, us, 10261
Job Title: Administrative AssistantsEmployment Type: ContractWork Hours: 37.5 hrs./weekWork site: 100% On SiteLocation:
28 Liberty St New York, NY 10005Job Duration: 3 MonthsClosing: 03/29/2024.
Minimum Education:
High school diploma or equivalent
Work Experience:
Minimum 3-5 years of experience in administrative support roles
Job Duties:
Prepare, edit, proofread, and review documentsCoordinate with attorneys regarding the management of paper and electronic files, including initiation, closure, and archival of case filesPerform data entry into the NYMatters case management system for case updates, calendar deadlines, and new intakes and mattersProcess documents served on and received by NYC claims, as well as transferred documents and cases from regional officesCheck verifications and process rejections if necessaryProcess court alerts and decisions, including posting to the intranet via the webmasterProcess orders to show cause, including preparing affidavitsInterface with database systems, particularly Oracle-based NYMatters and Paper Archive Management (PAM)Provide backup to Administrative Specialist with running reports for management reviewProduce and manage bureau correspondence and reference materialsProvide telephone coverage, mail distribution, date stamping, and routing of incoming mailManage email and phone inquiries, routing them to appropriate staffAssist attorneys and legal assistants with information in NYMattersProvide direct assistance and backup to the Administrative Specialist with tasksAssist attorneys in troubleshooting Microsoft Word formatting problemsAnticipate potential issues with documents, filings, deadlines, etc., and communicate possible solutions to the teamPerform additional duties as assignedReport to the office daily
Key Skills/Abilities:
Advanced level knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint), Microsoft Teams, Adobe Acrobat, and WebExAbility to independently prioritize workflow
Misc. Information:
Shift timing is 7.5 hours, flexible between 7:30 am - 6 pmParking is available offsite for a fee.The office is accessible by bus and subway.Interviews will be conducted via Microsoft Teams.Training will be provided for the selected candidate.
The Nexus Staff Difference:
Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.We offer weekly payments via ACH (Automated Clearing House).Serving as Prime Vendors to New York State and New York City for over 10 years.
28 Liberty St New York, NY 10005Job Duration: 3 MonthsClosing: 03/29/2024.
Minimum Education:
High school diploma or equivalent
Work Experience:
Minimum 3-5 years of experience in administrative support roles
Job Duties:
Prepare, edit, proofread, and review documentsCoordinate with attorneys regarding the management of paper and electronic files, including initiation, closure, and archival of case filesPerform data entry into the NYMatters case management system for case updates, calendar deadlines, and new intakes and mattersProcess documents served on and received by NYC claims, as well as transferred documents and cases from regional officesCheck verifications and process rejections if necessaryProcess court alerts and decisions, including posting to the intranet via the webmasterProcess orders to show cause, including preparing affidavitsInterface with database systems, particularly Oracle-based NYMatters and Paper Archive Management (PAM)Provide backup to Administrative Specialist with running reports for management reviewProduce and manage bureau correspondence and reference materialsProvide telephone coverage, mail distribution, date stamping, and routing of incoming mailManage email and phone inquiries, routing them to appropriate staffAssist attorneys and legal assistants with information in NYMattersProvide direct assistance and backup to the Administrative Specialist with tasksAssist attorneys in troubleshooting Microsoft Word formatting problemsAnticipate potential issues with documents, filings, deadlines, etc., and communicate possible solutions to the teamPerform additional duties as assignedReport to the office daily
Key Skills/Abilities:
Advanced level knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint), Microsoft Teams, Adobe Acrobat, and WebExAbility to independently prioritize workflow
Misc. Information:
Shift timing is 7.5 hours, flexible between 7:30 am - 6 pmParking is available offsite for a fee.The office is accessible by bus and subway.Interviews will be conducted via Microsoft Teams.Training will be provided for the selected candidate.
The Nexus Staff Difference:
Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.We offer weekly payments via ACH (Automated Clearing House).Serving as Prime Vendors to New York State and New York City for over 10 years.