Executive Assistant to Chief Executive Officer

A successful independent oil and natural gas producer active in the acquisition, exploration and development of properties in South America is looking for an Executive Assistant to support the CEO. Great attention to detail, superior organizational skills and advanced Excel skills to create financial reports a MUST. The candidate must also be bi-lingual, English/Spanish. The office is located in the Galleria area. This is an in-person position 4 days a week, Friday 1/2 day in office. This is an exciting opportunity for someone who truly enjoys being a true right hand to a very busy executive..About the Job:Support the CEO as gatekeeper handling complex calendar management, prioritizing emails and crafting them on his behalfSchedule complex domestic and international travel arrangements with detailed itineraries as well as coordinate private jet travelPrepare CEO for client meetings and presentations as well as do research and analyze data for overall reports; advanced Excel requiredSet up weekly, monthly and quarterly staff meetings, booking conference room and assisting with organizing materials needed for the meetingsHandle expense reportingPrepare conference registrations, logistics; arrange lunch, dinners and video meetingsTravel may be required on an ad hoc basis for mostly day trips, possibly a few times a monthAd hoc projectsOff hour availability via cellOn-site free fitness center, comprehensive benefits and free parking in gated garageAbout You:A minimum of 8 years of experience as an Executive Assistant supporting a very busy senior executive, preferable in the finance or oil and gas spaceBachelors Degree preferred; Bi-Lingual, English/Spanish a MUSTVery detail oriented with the ability to work independently to solve problems and anticipate needsHigh level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligenceExcellent Microsoft Office Suite skills; Advanced Excel skills (pivot tables and V-Look ups)Excellent written and verbal communication skillsExperience handling/ managing clients with grace and diplomacyA hospitality mentality to go above and beyond to make sure the CEOs needs are met for success