Ultimate Staffing
Administrative Assistant
Ultimate Staffing, Cerritos, California, United States, 90703
Position Overview:
The Administrative Assistant provides essential support to ensure the smooth operation of the office and facilitate effective communication among team members. This role involves a variety of administrative tasks, including managing schedules, handling correspondence, and maintaining organizational systems. The ideal candidate will be detail-oriented, possess strong organizational skills, and demonstrate a proactive approach to problem-solving.
Key Responsibilities:
Office Management : Maintain a tidy and organized office environment, including managing supplies and equipment.Scheduling : Coordinate and manage calendars, schedule appointments, and organize meetings for team members.Communication : Handle incoming and outgoing correspondence, including emails, phone calls, and mail.Documentation : Prepare and organize documents, reports, and presentations as needed, ensuring accuracy and completeness.Data Entry : Maintain databases and filing systems, ensuring information is current and easily accessible.Support : Provide administrative support to various departments as needed, assisting with projects and tasks to meet team goals.
Qualifications:
High school diploma or equivalent; additional education or certifications in office administration preferred.Previous experience in an administrative role or office environment.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic office equipment.Strong communication skills, both written and verbal, with a customer-focused attitude.Excellent organizational skills and ability to manage multiple tasks effectively.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
The Administrative Assistant provides essential support to ensure the smooth operation of the office and facilitate effective communication among team members. This role involves a variety of administrative tasks, including managing schedules, handling correspondence, and maintaining organizational systems. The ideal candidate will be detail-oriented, possess strong organizational skills, and demonstrate a proactive approach to problem-solving.
Key Responsibilities:
Office Management : Maintain a tidy and organized office environment, including managing supplies and equipment.Scheduling : Coordinate and manage calendars, schedule appointments, and organize meetings for team members.Communication : Handle incoming and outgoing correspondence, including emails, phone calls, and mail.Documentation : Prepare and organize documents, reports, and presentations as needed, ensuring accuracy and completeness.Data Entry : Maintain databases and filing systems, ensuring information is current and easily accessible.Support : Provide administrative support to various departments as needed, assisting with projects and tasks to meet team goals.
Qualifications:
High school diploma or equivalent; additional education or certifications in office administration preferred.Previous experience in an administrative role or office environment.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic office equipment.Strong communication skills, both written and verbal, with a customer-focused attitude.Excellent organizational skills and ability to manage multiple tasks effectively.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.