McLennan Community College
Executive Assistant, Dean of Students
McLennan Community College, Waco, Texas, United States, 76796
Salary:
$19.63 Hourly
Location :
Waco, TX
Job Type:
Full-Time
Job Number:
00376
Division (Department):
Instruction & Student Engagement
Opening Date:
10/15/2024
LOOKING FOR INDIVIDUALS WHO EXEMPLIFY OUR COLLEGE VALUES:
Communications:
We will be open and courageous in our communication with students and with one another. We will communicate decisions and the reasons for them.
Excellence : We will strive for excellence in all that we do. We will actively plan for the future, seeking new and innovative ways to accomplish our mission.
Inclusiveness:
We will seek to appreciate and understand our students and each other, actively seeking different viewpoints. We will work to create a welcoming environment where our diverse community of students and employees learn, teach, and work together.
Integrity : We will work with the highest level of integrity, taking responsibility for all of our actions. We will tell the truth and seek to be fair in our decision-making and actions.
People:
We will be honest, humble, respectful, and gracious to our students and to each other. We best serve our students, colleagues, and community when we work as a team.
Application will not be considered until ALL required documents are received.
****POSITION OPEN UNTIL FILLED****
GENERAL POSITION DESCRIPTION:
Provide complex administrative support to the Dean of Students and the areas within Student Engagement. Duties range from clerical support; answering and directing phone calls; providing information to faculty, staff, students and the public; scheduling appointments and managing departmental calendars. Receive only occasional instruction or assistance as new or unusual situations arise. Remain fully aware of the operating procedures and policies of the institution, Student Engagement Department and select institutional committees. This position reports to the Dean of Students and exercises no supervision.
NOTE:
This is a security sensitive position and an appropriate background investigation will be made on applicants being strongly considered for this position.
SELECTION CRITERIA:
The cover letter should address how the following knowledge, skills, and abilities were acquired:
Knowledge of:
1. English usage, spelling, grammar, and punctuation; 2. Office methods, practices which include electronic filing systems, record maintenance and letter writing; 3. Demonstrate understanding of budget and accounting records; 4. Advanced understanding of computers, software and educational software in higher educational setting; 5. How to deal with difficult people in variety situations.
Skills in:
6. Navigating computers and related technologies, various educational and management software, and internet utilizations; Ability to:
7. Communicate successfully in oral and written format. 8. Perform responsible and often difficult administrative work involving the use of independent judgement and personal initiative; 9. Prioritize and multi-task as needed in order to meet deadlines; 10. Provide a variety of complex clerical work in a college setting; 11. De-escalate upset constituents in person or on the phone; 12. Establish and maintain cooperative working relationships with key internal and external partners; 13. Type at a reasonable speed for successful job performance.
WORKING CONDITIONS:
Sedentary-desk work; occasional field trips e.g. for college or program activities. Minimal Hazard/Exposure-standard office setting. At least minimal environmental controls are in place to assure health and comfort.
QUALIFICATIONS:
MINIMUM QUALIFICATION REQUIREMENTS:
Education:
Associate Degree from an accredited college or university (a minimum of 12 college credits plus relevant work experience may be substituted for required degree)
Experience:
At least two years of work experience in a clerical environment
APPLICATION INFORMATION:
APPLICATION PROCESS:
Any Interested and qualified applicants should submit their application materials to:
NOTE: Finalists may be asked to participate in an in-basket exercise.
MCC uses E-Verify to confirm the employment eligibility of all newly hired employees. For more information visit . Please feel free to contact this office regarding the status of your application.
REQUIRED APPLICATION MATERIALS:
Online Employment ApplicationResumeCover Letter (See Selection Criteria)Copies of College Transcripts
MCC provides equal educational opportunities to all individuals and does not discriminate against any individual regardless of race, color, religion, national or ethnic origin, gender, disability, age, veteran status, genetic information, sexual orientation, gender identity, pregnancy, or other legally protected category in its educational programs, activities, or employment. http://www.mclennan.edu/employees/policy-manual/docs/E-XXXIV.pdf
McLennan Community College offers comprehensive benefits to our employees.
$19.63 Hourly
Location :
Waco, TX
Job Type:
Full-Time
Job Number:
00376
Division (Department):
Instruction & Student Engagement
Opening Date:
10/15/2024
LOOKING FOR INDIVIDUALS WHO EXEMPLIFY OUR COLLEGE VALUES:
Communications:
We will be open and courageous in our communication with students and with one another. We will communicate decisions and the reasons for them.
Excellence : We will strive for excellence in all that we do. We will actively plan for the future, seeking new and innovative ways to accomplish our mission.
Inclusiveness:
We will seek to appreciate and understand our students and each other, actively seeking different viewpoints. We will work to create a welcoming environment where our diverse community of students and employees learn, teach, and work together.
Integrity : We will work with the highest level of integrity, taking responsibility for all of our actions. We will tell the truth and seek to be fair in our decision-making and actions.
People:
We will be honest, humble, respectful, and gracious to our students and to each other. We best serve our students, colleagues, and community when we work as a team.
Application will not be considered until ALL required documents are received.
****POSITION OPEN UNTIL FILLED****
GENERAL POSITION DESCRIPTION:
Provide complex administrative support to the Dean of Students and the areas within Student Engagement. Duties range from clerical support; answering and directing phone calls; providing information to faculty, staff, students and the public; scheduling appointments and managing departmental calendars. Receive only occasional instruction or assistance as new or unusual situations arise. Remain fully aware of the operating procedures and policies of the institution, Student Engagement Department and select institutional committees. This position reports to the Dean of Students and exercises no supervision.
NOTE:
This is a security sensitive position and an appropriate background investigation will be made on applicants being strongly considered for this position.
SELECTION CRITERIA:
The cover letter should address how the following knowledge, skills, and abilities were acquired:
Knowledge of:
1. English usage, spelling, grammar, and punctuation; 2. Office methods, practices which include electronic filing systems, record maintenance and letter writing; 3. Demonstrate understanding of budget and accounting records; 4. Advanced understanding of computers, software and educational software in higher educational setting; 5. How to deal with difficult people in variety situations.
Skills in:
6. Navigating computers and related technologies, various educational and management software, and internet utilizations; Ability to:
7. Communicate successfully in oral and written format. 8. Perform responsible and often difficult administrative work involving the use of independent judgement and personal initiative; 9. Prioritize and multi-task as needed in order to meet deadlines; 10. Provide a variety of complex clerical work in a college setting; 11. De-escalate upset constituents in person or on the phone; 12. Establish and maintain cooperative working relationships with key internal and external partners; 13. Type at a reasonable speed for successful job performance.
WORKING CONDITIONS:
Sedentary-desk work; occasional field trips e.g. for college or program activities. Minimal Hazard/Exposure-standard office setting. At least minimal environmental controls are in place to assure health and comfort.
QUALIFICATIONS:
MINIMUM QUALIFICATION REQUIREMENTS:
Education:
Associate Degree from an accredited college or university (a minimum of 12 college credits plus relevant work experience may be substituted for required degree)
Experience:
At least two years of work experience in a clerical environment
APPLICATION INFORMATION:
APPLICATION PROCESS:
Any Interested and qualified applicants should submit their application materials to:
NOTE: Finalists may be asked to participate in an in-basket exercise.
MCC uses E-Verify to confirm the employment eligibility of all newly hired employees. For more information visit . Please feel free to contact this office regarding the status of your application.
REQUIRED APPLICATION MATERIALS:
Online Employment ApplicationResumeCover Letter (See Selection Criteria)Copies of College Transcripts
MCC provides equal educational opportunities to all individuals and does not discriminate against any individual regardless of race, color, religion, national or ethnic origin, gender, disability, age, veteran status, genetic information, sexual orientation, gender identity, pregnancy, or other legally protected category in its educational programs, activities, or employment. http://www.mclennan.edu/employees/policy-manual/docs/E-XXXIV.pdf
McLennan Community College offers comprehensive benefits to our employees.