Executive Assistant/Office Manager to Biotechnology Company

JRN: 1801We are looking for a high-level and collaborative Executive Assistant/Office Manager to support the team of a stealth biotech company with a lab site in Thousand Oaks, CA. The ideal candidate for this role will have previous biotech industry experience, can work in a fast-paced environment and multi-task, and be a proactive, critical thinker. Must be able to provide excellent references and pass an in-depth background check.Requirements :Prior Executive Assistant/Office Manager experience within the biotechnology fieldMust be based in the Los Angeles, CA (Thousand Oaks area is highly preferred)Advanced technical skills using the entire Microsoft Office suiteDemonstrate composure, tact, and flexibility, regardless of competing prioritiesMaintain the highest standard of confidentialityDetail-oriented self-starter with the ability to anticipate needs and propose/execute solutionsBe open to learning and feedback; demonstrate a growth mindset (e.g., embrace latest technology, innovate methods for increasing work efficiency).Be a self-starter who wants to get involved-really goes that extra mile and knows how to bring structure and implement processes correctlyAble to work in a fast-paced environment and multi-task; proactive, critical thinkerA tenacious yet flexible problem-solver with an ability to manage complex tasks and prioritize competing demands to meet deadlinesTeam player able to develop rapport and credibility with team membersAbility to clearly present project status and outline processes in oral and written formatsResponsibilities :Extensive calendar management: minimize the number of touchpoints it takes to get something scheduled, get creative in solving for conflictsCoordinate logistics for meetings, including travel accommodations and itineraries (will not need to travel with exec)Proactively anticipate problems, solve them, and informLogged on during normal business hours (PT), but understanding that one can't go dark' after hoursInteract with internal stakeholders on meeting logistics and prepare materials; distribute presentations, meeting agendas, meeting minutes and materials as neededBuild relationships with an extensive rolodex of important contactsDevelop a firm understanding of the industry in order to ensure that the executive is using time appropriatelyHelp optimize workplace productivity of the executive by providing support for personal matters as they ariseOffice management such as tracking shipments and other deliverables as neededSchedule : 8AM-5PM, 4 days in office, 1 day remoteCompensation : $90-110K + bonus and comprehensive benefitsLocation : Thousand Oaks, CA lab space