University of Washington
ACADEMIC AFFAIRS AND VISA MANAGER
University of Washington, Seattle, Washington, us, 98127
If you are using a screen reader and experience any difficulty accessing our web pages, please call 206-543-2544 or email UWHires and we will be happy to assist you.Job Location:
Remote/Hybrid, Seattle - South Lake UnionJob Location Detail:
This position is mostly remote; however, there may be infrequent visits to the office.Posting Date:
10/24/2024Closing Info:
Open Until FilledShift:
First ShiftBenefits:
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website.About UW Medicine:
UW Medicine works to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty medical care to people of the region, and preparing tomorrow's physicians, scientists, and other health professionals.Position:
The Office of Academic Appointments and Compensation (AAC) currently has an outstanding opportunity for an
Academic Affairs and Visa Manager.
This position will require a range of responsibilities to provide seamless customer service to SoM academic departments. The manager will play a key role in AAC, exercising discretion and independent judgment, by providing guidance to chairs, administrators, and staff on issues related to appointments and visa services for the School. This position reports directly to the Senior Manager of Academic Affairs and Visas.DUTIES AND RESPONSIBILITIESAcademic Affairs - 75%:The Academic Affairs and Visa Manager is assigned to specific academic titles in support of day-to-day departmental functions, as well as managing the compensation for those titles. Equally important, the Academic Affairs and Visa Manager's role partners with other AAC team members on annual processes, such as annual and term reappointments, faculty salary increases, and promotions.Advise chairs, administrators, and departmental staff on University and SoM academic policies and procedures for designated titles.Review and approve appointments, reappointments, and all changes in status for designated titles, to ensure compliance with University, School, affiliated institutional policies.Determine and provide information and direction to chairs, administrators, staff, and outside institutions on issues including appointment criteria, recruitment, hiring, and compliance regulations.Transact on academic personnel HR actions (hires, appointment changes, leaves, etc.) in Workday (the UW HR/P system) following the timelines and expectations of payroll, central campus, and the SoM.Maintain thorough understanding of Workday transactions and functionality, including initiation, approvals, process-flows, downstream impacts, and business consequences.Compensation:Analyze, review, and approve compensation requests submitted for authorization to ensure compliance with UW, Labor relations, and SoM regulations for designated titles.Primary advisor for the department's chair, administrators, directors, and departmental staff about all aspects of academic compensation for designated departments.Analyze and resolve salary discrepancies for designated titles.Annual Processes:Manage actions and participate in work related to annual academic processes as needed.Participate in continuous performance improvement projects and committees.Other duties as assigned.Visa Management - 20%:Manage the visa process for foreign national scholars, providing training and guidance to departments, and supporting international scholars in compliance with their visas.Review applications packages for visa sponsorship and advise on visa eligibility for candidates.Maintain impeccable documentation and files pertaining to the visa process.Review data discrepancies between various systems and work with stakeholders to implement changes.Other Related Duties - 5%:Perform other duties or projects as required or assigned.Participate in process improvement projects.MINIMUM REQUIREMENTSBachelor's degree in a related field.Two years’ experience working with academic human resources administrative processes.Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.ADDITIONAL REQUIREMENTSProfessional demeanor and the ability to interact effectively with individuals of diverse backgrounds and at all levels of an organization and the community.Strong customer service skills with ability to maintain a positive attitude.Ability to thrive and high degree of organizational skills while working with a high volume of work and critical, time sensitive deadlines.Excellent written and verbal communication skills, and strong interpersonal skills.DESIRED REQUIREMENTSPrior work experience at the UW and/or in higher education strongly preferred.Working knowledge of UW SoM compensation structure, including institutional compensation policies/procedures.Application Process:
The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.
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Remote/Hybrid, Seattle - South Lake UnionJob Location Detail:
This position is mostly remote; however, there may be infrequent visits to the office.Posting Date:
10/24/2024Closing Info:
Open Until FilledShift:
First ShiftBenefits:
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website.About UW Medicine:
UW Medicine works to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty medical care to people of the region, and preparing tomorrow's physicians, scientists, and other health professionals.Position:
The Office of Academic Appointments and Compensation (AAC) currently has an outstanding opportunity for an
Academic Affairs and Visa Manager.
This position will require a range of responsibilities to provide seamless customer service to SoM academic departments. The manager will play a key role in AAC, exercising discretion and independent judgment, by providing guidance to chairs, administrators, and staff on issues related to appointments and visa services for the School. This position reports directly to the Senior Manager of Academic Affairs and Visas.DUTIES AND RESPONSIBILITIESAcademic Affairs - 75%:The Academic Affairs and Visa Manager is assigned to specific academic titles in support of day-to-day departmental functions, as well as managing the compensation for those titles. Equally important, the Academic Affairs and Visa Manager's role partners with other AAC team members on annual processes, such as annual and term reappointments, faculty salary increases, and promotions.Advise chairs, administrators, and departmental staff on University and SoM academic policies and procedures for designated titles.Review and approve appointments, reappointments, and all changes in status for designated titles, to ensure compliance with University, School, affiliated institutional policies.Determine and provide information and direction to chairs, administrators, staff, and outside institutions on issues including appointment criteria, recruitment, hiring, and compliance regulations.Transact on academic personnel HR actions (hires, appointment changes, leaves, etc.) in Workday (the UW HR/P system) following the timelines and expectations of payroll, central campus, and the SoM.Maintain thorough understanding of Workday transactions and functionality, including initiation, approvals, process-flows, downstream impacts, and business consequences.Compensation:Analyze, review, and approve compensation requests submitted for authorization to ensure compliance with UW, Labor relations, and SoM regulations for designated titles.Primary advisor for the department's chair, administrators, directors, and departmental staff about all aspects of academic compensation for designated departments.Analyze and resolve salary discrepancies for designated titles.Annual Processes:Manage actions and participate in work related to annual academic processes as needed.Participate in continuous performance improvement projects and committees.Other duties as assigned.Visa Management - 20%:Manage the visa process for foreign national scholars, providing training and guidance to departments, and supporting international scholars in compliance with their visas.Review applications packages for visa sponsorship and advise on visa eligibility for candidates.Maintain impeccable documentation and files pertaining to the visa process.Review data discrepancies between various systems and work with stakeholders to implement changes.Other Related Duties - 5%:Perform other duties or projects as required or assigned.Participate in process improvement projects.MINIMUM REQUIREMENTSBachelor's degree in a related field.Two years’ experience working with academic human resources administrative processes.Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.ADDITIONAL REQUIREMENTSProfessional demeanor and the ability to interact effectively with individuals of diverse backgrounds and at all levels of an organization and the community.Strong customer service skills with ability to maintain a positive attitude.Ability to thrive and high degree of organizational skills while working with a high volume of work and critical, time sensitive deadlines.Excellent written and verbal communication skills, and strong interpersonal skills.DESIRED REQUIREMENTSPrior work experience at the UW and/or in higher education strongly preferred.Working knowledge of UW SoM compensation structure, including institutional compensation policies/procedures.Application Process:
The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.
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