Forrest Solutions
Executive Assistant
Forrest Solutions, Phila, Pennsylvania, United States, 19117
Overview:
We are seeking a highly organized and proactive Executive Assistant/ Community Ambassador to provide comprehensive administrative support to our executive team in a law firm setting. The ideal candidate will possess exceptional communication skills, a strong attention to detail, and the ability to manage multiple tasks efficiently. A client-first mentality and some law office experience are required to succeed in this role.Pay - Rate: $24.00/hrShift: 8:00am - 5:00pm; Monday - FridayKey Responsibilities:Administrative Support:Provide executive administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements.Prepare and proofread documents, reports, and presentations to ensure accuracy and clarity.Utilize Google Suite for document creation, data management, and collaboration with team members.Manage DocuSign processes for document signing and approvals.Maintain organized office systems, including filing and record-keeping.Assist in the preparation of meeting agendas and take minutes during executive meetings.Foster positive relationships with clients and stakeholders through excellent phone etiquette and customer service skills.Front Desk and Reception Services:Monitor the reception desk, greet and route guests to appropriate locations, and manage phone systems professionally.Create employee access badges, provide visitor badges, and enter visitor information into the security portal.Coordinate with building management on suite maintenance needs and communicate emergencies to appropriate parties.Print, Mail, and Meeting Services:Sort, scan, and distribute incoming mail and packages, and manage outgoing mail and packages.Coordinate print, scan, and copy jobs, including light editing of documents as needed.Ensure all conference room furniture and fixtures are properly secured and maintained.Set up and break down conference rooms as assigned, and handle food/snack delivery and set-up.Hospitality Kitchen Support:Clean and maintain kitchen areas, restocking supplies regularly to ensure availability.Reload dishwashers and manage inventory of pantry and break room supplies, ensuring a welcoming environment for staff and visitors.Perform additional duties as requested to maintain a high standard of hospitality within the office.Skills:Strong proficiency in Google Suite applications (Docs, Sheets, Calendar).Experience with DocuSign or similar electronic signature platforms.Excellent proofreading skills with a keen eye for detail.Proficient in calendar management to optimize executive schedules.Solid understanding of office procedures and clerical tasks.Exceptional phone etiquette and customer service abilities.Ability to work independently while also being a collaborative team player.Strong organizational skills with the ability to prioritize tasks effectively.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
We are seeking a highly organized and proactive Executive Assistant/ Community Ambassador to provide comprehensive administrative support to our executive team in a law firm setting. The ideal candidate will possess exceptional communication skills, a strong attention to detail, and the ability to manage multiple tasks efficiently. A client-first mentality and some law office experience are required to succeed in this role.Pay - Rate: $24.00/hrShift: 8:00am - 5:00pm; Monday - FridayKey Responsibilities:Administrative Support:Provide executive administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements.Prepare and proofread documents, reports, and presentations to ensure accuracy and clarity.Utilize Google Suite for document creation, data management, and collaboration with team members.Manage DocuSign processes for document signing and approvals.Maintain organized office systems, including filing and record-keeping.Assist in the preparation of meeting agendas and take minutes during executive meetings.Foster positive relationships with clients and stakeholders through excellent phone etiquette and customer service skills.Front Desk and Reception Services:Monitor the reception desk, greet and route guests to appropriate locations, and manage phone systems professionally.Create employee access badges, provide visitor badges, and enter visitor information into the security portal.Coordinate with building management on suite maintenance needs and communicate emergencies to appropriate parties.Print, Mail, and Meeting Services:Sort, scan, and distribute incoming mail and packages, and manage outgoing mail and packages.Coordinate print, scan, and copy jobs, including light editing of documents as needed.Ensure all conference room furniture and fixtures are properly secured and maintained.Set up and break down conference rooms as assigned, and handle food/snack delivery and set-up.Hospitality Kitchen Support:Clean and maintain kitchen areas, restocking supplies regularly to ensure availability.Reload dishwashers and manage inventory of pantry and break room supplies, ensuring a welcoming environment for staff and visitors.Perform additional duties as requested to maintain a high standard of hospitality within the office.Skills:Strong proficiency in Google Suite applications (Docs, Sheets, Calendar).Experience with DocuSign or similar electronic signature platforms.Excellent proofreading skills with a keen eye for detail.Proficient in calendar management to optimize executive schedules.Solid understanding of office procedures and clerical tasks.Exceptional phone etiquette and customer service abilities.Ability to work independently while also being a collaborative team player.Strong organizational skills with the ability to prioritize tasks effectively.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.