Walt Disney Imagineering
Executive Assistant
Walt Disney Imagineering, Glendale, California, United States, 91201
About the Role & TeamDo you have experience and a passion for supporting senior executives in a fast-paced environment mixing creativity and technology?
Then an Executive Assistant position at Walt Disney Imagineering Research & Development might be right for you.
We’re looking for a proactive, organized, adaptable Executive Assistant to provide exceptional administrative support for two WDI R&D Studio Executives and secondary support for department needs as required.
You’d be a key member of a multidisciplinary, high-visibility team developing new tools, technologies, and techniques for Disney's theme parks, attractions, and resorts worldwide.
What You Will DoThe successful candidate will operate as the primary point of contact for two WDI R&D Executives with an emphasis on managing and prioritizing extremely busy calendars.
You will need to respond quickly and efficiently, anticipating the needs of your executives and always staying one step ahead.
You will demonstrate professionalism, initiative, a results-driven mindset, adaptability, accountability for your work, and a strong team-oriented approach.
ResponsibilitiesOn any given day, the role may require you to complete many of these tasks, often simultaneously:
Schedule Management & PrioritizationManage leader calendars including scheduling meetings, responding to meeting requests, and resolving calendar conflicts in line with leader priorities and studio goalsCoordinate with other executive calendars, often across multiple locations and time zonesProactively prepare leaders for meetings, ensuring adequate travel and preparation time, scheduling any pre-meetings or work sessions, and confirming that all necessary stakeholders are includedAnticipate future needs with regards to scheduling, communication, follow-up and supportExercise judgment and prioritize complex schedules and tasks accordingly
Travel and EventsBook travel and create detailed itineraries when needed, including complex international trips, event ticketing, and dining reservationsCoordinate travel planning and reservations with other EAs (if multiple executives are traveling together) to ensure everyone has the same informationManage and reconcile expense reports, invoices, and receipts, in accordance with company policiesGreet and assist visitors for work sessions and special events – including senior executives, strategic partners, and high-profile VIPs – maintaining a high degree of professionalism and confidentialityAssist as needed with coordination, both on-site and off-site, of workshops, team events, and demos, including internal and external partners, vendors, and collaborators (agendas, catering, travel coordination, and day-of event management)Assist with general departmental tasks, including ordering snacks and stocking supplies
Collaboration & CommunicationEstablish positive rapport and strong partnerships with leaders, other assistants, and colleaguesRegularly handle sensitive information in a discrete and confidential mannerEfficiently prioritize and respond to incoming messages and meeting requests across multiple collaboration tools and platforms, ensuring timely communicationHelp set up conference rooms for meetings, including basic audiovisual and teleconferencing set up and troubleshootingConsistently provide and receive feedback from others in a constructive manner to encourage professional growth and foster an environment of trust and a cohesive teamConsistently create and support a friendly, professional atmosphere
Required QualificationsAt least 3 years of experience supporting a senior executive in an administrative support roleStrong organizational skills, attention to detail, and ability to multi-taskProficiency in technology (e.g. Microsoft Office, Excel, PowerPoint, Teams, Zoom) and quick learning of new tools and processesSuperior interpersonal skills and emotional intelligence in both written and verbal communicationDemonstrated experience handling confidential and sensitive informationDemonstrated ability to develop and sustain strong cooperative relationships with subordinates, peers, and supervisors in all relevant functionsHighly adaptable, with the ability to handle shifting priorities and last-minute changes with a calm head and positive attitudeDemonstrated ability to both give and receive constructive feedbackRole is primarily onsiteTeam player with positive/easy-going manner to handle varied personalities, responsibilities and assignments.Detailed oriented with the ability to maintain professionalism under pressureFlexibility to work overtime as needed in urgent situationsAbility to work in a matrixed organization, receiving and prioritizing direction from multiple leaders and stakeholders simultaneously
Preferred Qualifications5+ years of administrative experience supporting an executive in a dynamic, fast-paced and demanding environmentPrior experience with office systems and processes (e.g. SAP, Concur, Workday), preferably within The Walt Disney Company.Experience managing media files including asset organization, resizing, watermarking, and large-file exchangeInterest in experiential entertainment, immersive experiences, and/or new technologies
EducationRequired: High school diplomaPreferred: BA/BS or equivalent preferred
The hiring range for this position in California is $53,300.00-$73,300.00 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.
Our Benefits : Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities and special extras that only Disney can provide. Learn more about our benefits and perks at
https://jobs.disneycareers.com/benefits#DXMedia
Disability accommodation for employment applicationsThe Walt Disney Company and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities. If you have a disability and believe you need a reasonable accommodation in order to
The hiring range for this position in California is $53,300.00-$73,300.00 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.
Then an Executive Assistant position at Walt Disney Imagineering Research & Development might be right for you.
We’re looking for a proactive, organized, adaptable Executive Assistant to provide exceptional administrative support for two WDI R&D Studio Executives and secondary support for department needs as required.
You’d be a key member of a multidisciplinary, high-visibility team developing new tools, technologies, and techniques for Disney's theme parks, attractions, and resorts worldwide.
What You Will DoThe successful candidate will operate as the primary point of contact for two WDI R&D Executives with an emphasis on managing and prioritizing extremely busy calendars.
You will need to respond quickly and efficiently, anticipating the needs of your executives and always staying one step ahead.
You will demonstrate professionalism, initiative, a results-driven mindset, adaptability, accountability for your work, and a strong team-oriented approach.
ResponsibilitiesOn any given day, the role may require you to complete many of these tasks, often simultaneously:
Schedule Management & PrioritizationManage leader calendars including scheduling meetings, responding to meeting requests, and resolving calendar conflicts in line with leader priorities and studio goalsCoordinate with other executive calendars, often across multiple locations and time zonesProactively prepare leaders for meetings, ensuring adequate travel and preparation time, scheduling any pre-meetings or work sessions, and confirming that all necessary stakeholders are includedAnticipate future needs with regards to scheduling, communication, follow-up and supportExercise judgment and prioritize complex schedules and tasks accordingly
Travel and EventsBook travel and create detailed itineraries when needed, including complex international trips, event ticketing, and dining reservationsCoordinate travel planning and reservations with other EAs (if multiple executives are traveling together) to ensure everyone has the same informationManage and reconcile expense reports, invoices, and receipts, in accordance with company policiesGreet and assist visitors for work sessions and special events – including senior executives, strategic partners, and high-profile VIPs – maintaining a high degree of professionalism and confidentialityAssist as needed with coordination, both on-site and off-site, of workshops, team events, and demos, including internal and external partners, vendors, and collaborators (agendas, catering, travel coordination, and day-of event management)Assist with general departmental tasks, including ordering snacks and stocking supplies
Collaboration & CommunicationEstablish positive rapport and strong partnerships with leaders, other assistants, and colleaguesRegularly handle sensitive information in a discrete and confidential mannerEfficiently prioritize and respond to incoming messages and meeting requests across multiple collaboration tools and platforms, ensuring timely communicationHelp set up conference rooms for meetings, including basic audiovisual and teleconferencing set up and troubleshootingConsistently provide and receive feedback from others in a constructive manner to encourage professional growth and foster an environment of trust and a cohesive teamConsistently create and support a friendly, professional atmosphere
Required QualificationsAt least 3 years of experience supporting a senior executive in an administrative support roleStrong organizational skills, attention to detail, and ability to multi-taskProficiency in technology (e.g. Microsoft Office, Excel, PowerPoint, Teams, Zoom) and quick learning of new tools and processesSuperior interpersonal skills and emotional intelligence in both written and verbal communicationDemonstrated experience handling confidential and sensitive informationDemonstrated ability to develop and sustain strong cooperative relationships with subordinates, peers, and supervisors in all relevant functionsHighly adaptable, with the ability to handle shifting priorities and last-minute changes with a calm head and positive attitudeDemonstrated ability to both give and receive constructive feedbackRole is primarily onsiteTeam player with positive/easy-going manner to handle varied personalities, responsibilities and assignments.Detailed oriented with the ability to maintain professionalism under pressureFlexibility to work overtime as needed in urgent situationsAbility to work in a matrixed organization, receiving and prioritizing direction from multiple leaders and stakeholders simultaneously
Preferred Qualifications5+ years of administrative experience supporting an executive in a dynamic, fast-paced and demanding environmentPrior experience with office systems and processes (e.g. SAP, Concur, Workday), preferably within The Walt Disney Company.Experience managing media files including asset organization, resizing, watermarking, and large-file exchangeInterest in experiential entertainment, immersive experiences, and/or new technologies
EducationRequired: High school diplomaPreferred: BA/BS or equivalent preferred
The hiring range for this position in California is $53,300.00-$73,300.00 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.
Our Benefits : Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities and special extras that only Disney can provide. Learn more about our benefits and perks at
https://jobs.disneycareers.com/benefits#DXMedia
Disability accommodation for employment applicationsThe Walt Disney Company and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities. If you have a disability and believe you need a reasonable accommodation in order to
The hiring range for this position in California is $53,300.00-$73,300.00 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.