Administrative Associate, SILLC

Administrative Associate, SILLC Posting Number req20761 Department Sch of Intl Lang Lit & Culture Department Website Link https://sillc.arizona.edu/ Location Main Campus Address 1512 E. First St., Tucson, AZ 85719 USA Position Highlights SILLC is inviting applicants to apply to be the newest member to join their "Dream Team" as Administrative Associate. The Business and Academic Support Services team in the School of International Languages, Literatures, and Cultures (SILLC) supports several academic units in the College of Humanities. The Administrative Associate position serves as the Curriculum Coordinator for several degree programs within SILLC and manages the SILLC Purchasing Card in addition to other duties. This position is ideal for those who excel at detail-oriented work, and who want to be a part of a dynamic and successful business team. This is an "in-person" position, requiring work to be done in the office. Alumni Jacquelynn and Bennett Dorrance have made a gift commitment of $5.4 million to endow the deanship of the University of Arizona College of Humanities and inspire on campus and throughout the world a continuous and fearless spirit of open inquiry: https://humanities.arizona.edu/about/fearless-inquiries-project. Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here . Duties & Responsibilities Duties and Responsibilities Providing professional, efficient service to the Manager of Business & Finance, the SILLC Director, and the SILLC Department Heads. Managing curriculum for departments within SILLC. This involves common finals, course management (Catalog), freshman orientation, room and course scheduling, schedule of classes, student registration, syllabus, student course survey (SCS), UA online/distance campus, etc. Managing the school's purchasing card and being the purchasing agent for SILLC departments and programs, which involves receiving requests and necessary approvals and making purchases. Helping with PCard reconciliation such as filling out PCard Purchase Form and collecting paperwork such as receipts, agendas, attendee lists, etc. Keeping informed of, interpret, and apply pertinent rules, regulations, policies and procedures set forth by the University in regard to PCard and provide updates to SILLC team regarding changes to UA PCard policies and procedures. Serving as a point of contact for scheduling of several conference rooms in the Learning Services Building. Coordinating UACares event for SILLC. Assisting with key audit to help endure all the keys, building, and offices, are accounted for. Knowledge, Skills, & Abilities: Work efficiently and effectively both independently and as part of a team. Strong written and verbal communication skills. Strong interpersonal and customer service skills. Very organized and proactive in meeting deadlines. Ability and interest in learning software associated with higher-education (financial and curriculum). Minimum Qualifications High school diploma or GED. 5 years of work related experience. Experience working on multiple projects and during high-volume peak times of year. Experience in MS Office such as Outlook (email and calendar), Word, Excel, etc. Experience with cloud based services such as Google Drive, Google Sheets, Google Docs, Box. Preferred Qualifications Experience working with a diverse group of faculty, staff, and students. Bachelor's degree. Experience with Purchasing Card. FLSA Non-Exempt Full Time/Part Time Full Time Number of Hours Worked per Week 40 Job FTE 1.0 Work Calendar Fiscal Job Category Organizational Administration Benefits Eligible Yes - Full Benefits Rate of Pay $20.33-$25.41 per hour Compensation Type hourly rate Grade 5 Compensation Guidance The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity. The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator. Grade Range Minimum $20.33 Grade Range Midpoint $25.41 Grade Range Maximum $30.49 Career Stream and Level OC3 Job Family Administrative Support Job Function Organizational Administration Type of criminal background check required: Name-based criminal background check (non-security sensitive) Number of Vacancies 1 Target Hire Date 11/4/2024 Expected End Date Contact Information for Candidates Lindsey Fera, lferaarizona.edu Open Date 10/3/2024 Open Until Filled Yes Documents Needed to Apply Resume and Cover Letter Special Instructions to Applicant Please upload 2 required documents for full consideration (please do not type directly into the application system). Resume- please include 3 professional references. NO REFERENCES WILL BE CONTACTED WITHOUT YOUR PERMISSION Cover letter Diversity Statement At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness. Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryactarizona.edu.