INSURICA
Executive Administrator
INSURICA, Phoenix, Arizona, United States, 85003
Job Details
Job LocationPhoenix - PHOENIX, AZ
Remote TypeFully Remote
Position TypeFull Time
Education Level4 Year Degree
Job ShiftDay
Job CategoryExecutive Administration
Description
SUMMARY:
PART TIME. The Executive Administrator position provides administrative support to executive officers to achieve, and maintain, agency, budget, and productivity goals. Executive Administrator responsibilities will include, but are not limited to, project management, administrative support, coordinating and planning conferences and industry-specific agency board/executive meetings, analytical review of company reports and data sets, and other related administrative functions.
ESSENTIAL FUNCTIONS:Provide support for the executive management team including, but not limited to:
Project management including but not limited to remodeling, relocations, and strategy transitionsPrepare letters and other correspondence, reports, memos, memoranda meeting minutes, and presentations.Coordinate executive management transient business travel arrangementsMaintain and schedule executive management calendarsGreeting guests and handling telephone communications in an efficient mannerRecord and forward accurate verbal or written messagesAnticipate, coordinate, and order cateringServe as fully functional backup for Sr. Executive Administrator and Executive Administrator - Finance
Plan, coordinated, and implemented seminars, meetings, and conferences including disseminating seminar, meeting, and conference information/materials for agency staff, both on and off-premises, as requiredPlan, produce and direct virtual meetings on various platformsCoordinate with the Senior Executive Administrator regarding special event planning (Holiday Dinner, Board of Director's meetings, etc.)Participate in merger and acquisition planning including, but not limited to, pro-forma input and analysis support, due diligence team coordination and scheduling, and post-transition onboarding coordinationCoordinate with stakeholders regarding Key Performance Indicator (KPI) report preparation and analysisPerform all actions relating to the public, customers, and companies in a manner that will avoid issues involving potential errors and omissionsParticipate in seminars and other training for knowledge and skill developmentComplete special projects related to the Corporate/Executive areas, as assigneddeveloped each year to measure the performance of the tasks and functions listed in this job description.Telecommuting opportunities vary by location, department, and business need and are subject to change, as needed. Each manager will provide details on any telecommuting opportunities, as well as scheduling, within their department.ADDITIONAL RESPONSIBILITIES:
This job description is intended to describe the level of work required of the person performing the position. Essential functions are outlined; however, other duties may be assigned, as needs arise, or as required to support the essential functions. Specific performance objectives may be developed each year to measure the performance of the tasks and functions listed in this job description.
Qualifications
KNOWLEDGE, SKILLS, AND ABILITIES:
Excellent PC skills, with advanced knowledge of MS Office Word, Excel, Outlook, Teams, and PowerPointAbility to understand and adapt to business needsHigh level of personal integrity, professional image, and demeanorHighly organized with the ability to manage multiple projects simultaneously and meet deadlinesMust be creative, analytical, and highly organized, with strong attention to detailMinimum typing/word processing skills of 50 words per minuteAbility to work within a fast-paced, changing priority environmentAbility to be flexible, professional and manage a diversified workloadSelf-motivated, with the initiative to prioritize and be self-directedRegular and punctual attendance is requiredAbility to communicate effectively, both verbally, and in writing, and across all levelsExcellent interpersonal skills, with the ability to interact effectively with clients, colleagues, and managers, across all levelsAbility to promote, and maintain a team environment, willing to find accommodating solutions for our customers, companies, and the AgencyAbility to successfully adhere to company policies and procedures, as well as maintain strict confidentialityQUALIFICATIONS:
3 - 5 Years of Corporate/Executive administrative experience preferredA bachelor's degree in a business administration field preferredThe professional administrative designation is desirableInsurance knowledge is desirableWORKING CONDITIONS AND REASONABLE ACCOMMODATIONS:
Fast-paced, multi-tasking, office environment with periodic high disruption and changing prioritiesAbility to perform approximately 80% sedentary work, exerting up to 10 pounds of force occasionally, and negligible force frequentlyAbility to lift up to 20 pounds occasionallyRequires operation of a computer workstation, including keyboard and video displayAll requirements may be modified to reasonably accommodate physical or mental impairment
Job LocationPhoenix - PHOENIX, AZ
Remote TypeFully Remote
Position TypeFull Time
Education Level4 Year Degree
Job ShiftDay
Job CategoryExecutive Administration
Description
SUMMARY:
PART TIME. The Executive Administrator position provides administrative support to executive officers to achieve, and maintain, agency, budget, and productivity goals. Executive Administrator responsibilities will include, but are not limited to, project management, administrative support, coordinating and planning conferences and industry-specific agency board/executive meetings, analytical review of company reports and data sets, and other related administrative functions.
ESSENTIAL FUNCTIONS:Provide support for the executive management team including, but not limited to:
Project management including but not limited to remodeling, relocations, and strategy transitionsPrepare letters and other correspondence, reports, memos, memoranda meeting minutes, and presentations.Coordinate executive management transient business travel arrangementsMaintain and schedule executive management calendarsGreeting guests and handling telephone communications in an efficient mannerRecord and forward accurate verbal or written messagesAnticipate, coordinate, and order cateringServe as fully functional backup for Sr. Executive Administrator and Executive Administrator - Finance
Plan, coordinated, and implemented seminars, meetings, and conferences including disseminating seminar, meeting, and conference information/materials for agency staff, both on and off-premises, as requiredPlan, produce and direct virtual meetings on various platformsCoordinate with the Senior Executive Administrator regarding special event planning (Holiday Dinner, Board of Director's meetings, etc.)Participate in merger and acquisition planning including, but not limited to, pro-forma input and analysis support, due diligence team coordination and scheduling, and post-transition onboarding coordinationCoordinate with stakeholders regarding Key Performance Indicator (KPI) report preparation and analysisPerform all actions relating to the public, customers, and companies in a manner that will avoid issues involving potential errors and omissionsParticipate in seminars and other training for knowledge and skill developmentComplete special projects related to the Corporate/Executive areas, as assigneddeveloped each year to measure the performance of the tasks and functions listed in this job description.Telecommuting opportunities vary by location, department, and business need and are subject to change, as needed. Each manager will provide details on any telecommuting opportunities, as well as scheduling, within their department.ADDITIONAL RESPONSIBILITIES:
This job description is intended to describe the level of work required of the person performing the position. Essential functions are outlined; however, other duties may be assigned, as needs arise, or as required to support the essential functions. Specific performance objectives may be developed each year to measure the performance of the tasks and functions listed in this job description.
Qualifications
KNOWLEDGE, SKILLS, AND ABILITIES:
Excellent PC skills, with advanced knowledge of MS Office Word, Excel, Outlook, Teams, and PowerPointAbility to understand and adapt to business needsHigh level of personal integrity, professional image, and demeanorHighly organized with the ability to manage multiple projects simultaneously and meet deadlinesMust be creative, analytical, and highly organized, with strong attention to detailMinimum typing/word processing skills of 50 words per minuteAbility to work within a fast-paced, changing priority environmentAbility to be flexible, professional and manage a diversified workloadSelf-motivated, with the initiative to prioritize and be self-directedRegular and punctual attendance is requiredAbility to communicate effectively, both verbally, and in writing, and across all levelsExcellent interpersonal skills, with the ability to interact effectively with clients, colleagues, and managers, across all levelsAbility to promote, and maintain a team environment, willing to find accommodating solutions for our customers, companies, and the AgencyAbility to successfully adhere to company policies and procedures, as well as maintain strict confidentialityQUALIFICATIONS:
3 - 5 Years of Corporate/Executive administrative experience preferredA bachelor's degree in a business administration field preferredThe professional administrative designation is desirableInsurance knowledge is desirableWORKING CONDITIONS AND REASONABLE ACCOMMODATIONS:
Fast-paced, multi-tasking, office environment with periodic high disruption and changing prioritiesAbility to perform approximately 80% sedentary work, exerting up to 10 pounds of force occasionally, and negligible force frequentlyAbility to lift up to 20 pounds occasionallyRequires operation of a computer workstation, including keyboard and video displayAll requirements may be modified to reasonably accommodate physical or mental impairment