Executive Assistant (Temporary Placement - Parental Leave Cover)

Whip Around is a growing SaaS company and emerging leader in the fleet technology arena. With employees across the United States and New Zealand, our product helps fleet operators easily manage the maintenance and inspections of their vehicles. Taking the industry through a digital transformation, Whip Around is quickly becoming the software platform of choice for business owners, fleet managers and driversWe are seeking a self-starter, hit-the-ground-running, experienced Executive Assistant to join Whip Around on a temporary basis as a 4 month parental leave cover.The role of Executive Assistant to the Chief Executive Officer is essential to the business as Whip Around continues to grow. The successful candidate in this role will ensure a seamless operating cadence, handling administrative tasks and improving business productivity to allow the CEO to focus on more strategic, leadership elements of the business. They will also have strong communications skills building and maintaining relationships with internal and external stakeholders.RequirementsWhat your day to day will look like:Managing information flow in a timely and accurate mannerAct as point of contact among the CEO and employees, external partners, investors and Board membersFormat information for internal and external communication - emails, letters, presentations, reportsOrganize travel arrangements for the CEO including international and domestic travelFull management of the CEOs calendar and set up of meetingsPreparation of expense reimbursements and reportsPreparing and circulating quarterly updates to investorsPreparing and collating Board reportsManaging an internal communications calendar for business updates - end of quarter Town Halls, Company All ins etcAssisting with organising gifts for staff/customersAny other administrative duties as deemed necessary by the CEO or COO.Experience:Prior use of Slack, Gmail (and all G Suite products), Microsoft OfficeExperienced working in a fast paced environmentSelf starter, requiring little guidance and able to work in ambiguityUsed to working with highly confidential informationHigh level of attention to detail is criticalStakeholder management