Governor's Office of Homeland Security and Emergency Preparedness
Program Specialist 1
Governor's Office of Homeland Security and Emergency Preparedness, Baton Rouge, Louisiana, us, 70873
Salary:
$44,172.00 - $49,171.00 Annually
Location :
Baton Rouge, LA
Job Type:
Unclassified
Job Number:
111-201728-KPG
Department:
GOV-Home Security and EP
Opening Date:
10/24/2024
Closing Date:
11/7/2024 11:59 PM Central
Supplemental Information
Please be certain to use an email address on the application submitted that is accessed often. If invited to interview, an impromptu skills assessment may be conducted and applicants will be required to bring the following attachments:
Cover Letter
(expressing interest and why you feel you are the best qualified candidate)Resume
This agency participates in the E-verify system for verification of citizenship and employment authorization.
Applicants can check the status of their application at any time by selecting the "Application Status" link after logging into their account. Below are the most common status messages and their meanings used by GOHSEP.
Application Status Message
What it Means
Application received
Your application has been submitted successfully.
Evaluating experience
Your application is being reviewed by Human Resources to ensure you meet the minimum qualifications for the position.
Eligible for consideration
You are among a group of applicants who MAY be selected for the position.
Referred to hiring manager for review
Your application has been delivered to the hiring manager. You may or may not be called for an interview.
Position filled
Someone has been selected for the position.
Position cancelled
The agency has decided not to fill the position.
There is no guarantee that everyone who applies to this posting will be interviewed.
Specific information about this job will be provided to you in the interview process, should you be selected.
If you have any questions, please contact Paul Tran, Human Resources Specialist
Email: Paul.Tran@la.gov
Benefits- Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to "make a difference" through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits and have access to a great professional development program.
Flexible Working Arrangements- The flexibility of our system allows agencies to implement flexible working arrangements through the use of alternative work schedules, telecommuting and other flexibilities. These arrangements vary between hiring agencies.
Professional Development- The Comprehensive Public Training Program (CPTP) is the state-funded training program for state employees. Through CPTP, agencies are offered management development and supervisory training, and general application classes on topics as diverse as writing skills and computer software usage.
Insurance Coverage- Employees can choose one of several health insurance programs ranging from an HMO to the State's own Group Benefits Insurance program. The State of Louisiana pays a portion of the cost for group health and life insurance. Dental and vision coverage are also available. More information can be found at www.groupbenefits.org.
Deferred Compensation- As a supplemental retirement savings plan for employees, the State offers a Deferred Compensation Plan for tax deferred savings.
Holidays and Leave- State employees receive the following paid holidays each year: New Year's Day, Martin Luther King, Jr. Day, Mardi Gras, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day and Christmas Day. Additional holidays may be proclaimed by the Governor. State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement- The Louisiana State Employees Retirement System (LASERS) is a qualified defined benefit pension and retirement plan under Section 401 (a) of the Internal Revenue Code. LASERS' provides retirement allowances and other benefits for state officers and employees and their beneficiaries. Additional information on this program can be found at www.lasersonline.org.
Minimum Qualifications
MinimumA baccalaureate degree plus two (2) years of professional experience in business administration, accounting, economics, mathematics, finance or similar fields.
SubstitutionsSix years of full time work experience in any field may be substituted for the baccalaureate degree.
A master's degree may be substituted for two years of the required work experience.
Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree as follows:
A maximum of 120 semester hours can be combined with experience to substitute for the baccalaureate degree.
30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree.
60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree.
90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree.
120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree.
College credit earned without obtaining a baccalaureate degree may be substituted for a maximum of four years of full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years full-time work experience to substitute for the baccalaureate degree.
NOTE:Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies: the Middle States Association of Colleges and Secondary Schools; the New England Association of Schools and Colleges, Incorporated; the North Central Association of Colleges and Secondary Schools; the Western Association of Schools and Colleges.
Additional InformationPreference may be given to applicants with previous experience in grant administration for any grant program.
Applicants must have strong organizational skills and the ability to pay attention to detail. Applicants must have strong Microsoft Office applications skills; effective oral/written communication skills; strong analytical skills; the ability to work independently, and must have effective interpersonal skills. This position requires the ability to travel and attend out-of-town meetings and may require overnight travel and overtime. The position may be deployed statewide with short notice. Must be able to work 12-hour shifts and beyond, day or night, for extended periods during emergencies. Must present and maintain a valid Louisiana driver's license.Job Concepts
Function of WorkTo provide for administration and management of non-disaster preparedness grant programs.
Level of WorkIntermediate
Supervision ReceivedDirect supervision from a supervisor or administrator of a higher-level
Supervision ExercisedNoneExamples of Work
Prepares, develops, and monitors grants agreements, applications, budgets, amendments and sub-grant agreements in accordance with statutory and regulatory requirements and agency policies and procedures.
Works with administrators, officials, and other personnel to solve grant administration problems.
Maintains records, prepares reports and/or correspondence relative to grants.
Provides assistance to program personnel in preparation of grants proposals or contracts agreements.
Runs and reviews reports and records to ensure costs claimed are allowable, and to ensure grant is on schedule and terms are being met.
Tracks the approval process of grants ensuring all necessary approvals are received.
Performs original entries, reconciliations, and all adjustments to grants management accounting records.
Provides guidance, oversight, and general assistance to sub-grantees in preparing documentation, invoices, and information to request reimbursement.
Monitors the progress of each assigned sub-grantee to ensure that all federal and state grant requirements are met and that files are closed in a timely manner.
Conducts reconciliation of multiple grant programs financial activity.
Prepares closeout of grant programs.
Benefits for unclassified employees are determined by the individual hiring authority.
01
Do you have a baccalaureate degree plus two (2) years of professional experience in business administration, accounting, economics, mathematics, finance or similar fields?ORDo you meet any of the qualifying substitutions outlined in the announcement?
YesNo
02
If you answered 'YES' to the previous question, please reference what education or work experience in your application meet the qualification. Include the following: Name of educational body for degrees or college hours, title(s), employer names and dates for each job used to qualify.If you answered 'NO' to the above question, enter 'N/A'.
03
Do you have any previous experience in grant administration for any grant program?
YesNo
04
Do you have working knowledge/proficiency of Microsoft Office applications?
YesNo
05
Do you possess the following skills?- Organizational skills- Ability to pay attention to detail- Oral/written communication skills- Strong analytical skills- The ability to work independently- Effective interpersonal skills
YesNo
06
Are you able to travel and stay overnight to attend out-of-town meetings?
YesNo
07
Are you able to work 12 hour shifts, day or night, including weekends and holidays, for extended periods during emergencies?
YesNo
08
Do you have a valid Louisiana driver's license?
YesNo
09
Are you a current employee with the Governor's Office of Homeland Security?
YesNo
10
If you answered 'YES' to the previous question, have you successfully completed your probationary period?
YesNo
Required Question
$44,172.00 - $49,171.00 Annually
Location :
Baton Rouge, LA
Job Type:
Unclassified
Job Number:
111-201728-KPG
Department:
GOV-Home Security and EP
Opening Date:
10/24/2024
Closing Date:
11/7/2024 11:59 PM Central
Supplemental Information
Please be certain to use an email address on the application submitted that is accessed often. If invited to interview, an impromptu skills assessment may be conducted and applicants will be required to bring the following attachments:
Cover Letter
(expressing interest and why you feel you are the best qualified candidate)Resume
This agency participates in the E-verify system for verification of citizenship and employment authorization.
Applicants can check the status of their application at any time by selecting the "Application Status" link after logging into their account. Below are the most common status messages and their meanings used by GOHSEP.
Application Status Message
What it Means
Application received
Your application has been submitted successfully.
Evaluating experience
Your application is being reviewed by Human Resources to ensure you meet the minimum qualifications for the position.
Eligible for consideration
You are among a group of applicants who MAY be selected for the position.
Referred to hiring manager for review
Your application has been delivered to the hiring manager. You may or may not be called for an interview.
Position filled
Someone has been selected for the position.
Position cancelled
The agency has decided not to fill the position.
There is no guarantee that everyone who applies to this posting will be interviewed.
Specific information about this job will be provided to you in the interview process, should you be selected.
If you have any questions, please contact Paul Tran, Human Resources Specialist
Email: Paul.Tran@la.gov
Benefits- Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to "make a difference" through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits and have access to a great professional development program.
Flexible Working Arrangements- The flexibility of our system allows agencies to implement flexible working arrangements through the use of alternative work schedules, telecommuting and other flexibilities. These arrangements vary between hiring agencies.
Professional Development- The Comprehensive Public Training Program (CPTP) is the state-funded training program for state employees. Through CPTP, agencies are offered management development and supervisory training, and general application classes on topics as diverse as writing skills and computer software usage.
Insurance Coverage- Employees can choose one of several health insurance programs ranging from an HMO to the State's own Group Benefits Insurance program. The State of Louisiana pays a portion of the cost for group health and life insurance. Dental and vision coverage are also available. More information can be found at www.groupbenefits.org.
Deferred Compensation- As a supplemental retirement savings plan for employees, the State offers a Deferred Compensation Plan for tax deferred savings.
Holidays and Leave- State employees receive the following paid holidays each year: New Year's Day, Martin Luther King, Jr. Day, Mardi Gras, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day and Christmas Day. Additional holidays may be proclaimed by the Governor. State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement- The Louisiana State Employees Retirement System (LASERS) is a qualified defined benefit pension and retirement plan under Section 401 (a) of the Internal Revenue Code. LASERS' provides retirement allowances and other benefits for state officers and employees and their beneficiaries. Additional information on this program can be found at www.lasersonline.org.
Minimum Qualifications
MinimumA baccalaureate degree plus two (2) years of professional experience in business administration, accounting, economics, mathematics, finance or similar fields.
SubstitutionsSix years of full time work experience in any field may be substituted for the baccalaureate degree.
A master's degree may be substituted for two years of the required work experience.
Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree as follows:
A maximum of 120 semester hours can be combined with experience to substitute for the baccalaureate degree.
30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree.
60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree.
90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree.
120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree.
College credit earned without obtaining a baccalaureate degree may be substituted for a maximum of four years of full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years full-time work experience to substitute for the baccalaureate degree.
NOTE:Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies: the Middle States Association of Colleges and Secondary Schools; the New England Association of Schools and Colleges, Incorporated; the North Central Association of Colleges and Secondary Schools; the Western Association of Schools and Colleges.
Additional InformationPreference may be given to applicants with previous experience in grant administration for any grant program.
Applicants must have strong organizational skills and the ability to pay attention to detail. Applicants must have strong Microsoft Office applications skills; effective oral/written communication skills; strong analytical skills; the ability to work independently, and must have effective interpersonal skills. This position requires the ability to travel and attend out-of-town meetings and may require overnight travel and overtime. The position may be deployed statewide with short notice. Must be able to work 12-hour shifts and beyond, day or night, for extended periods during emergencies. Must present and maintain a valid Louisiana driver's license.Job Concepts
Function of WorkTo provide for administration and management of non-disaster preparedness grant programs.
Level of WorkIntermediate
Supervision ReceivedDirect supervision from a supervisor or administrator of a higher-level
Supervision ExercisedNoneExamples of Work
Prepares, develops, and monitors grants agreements, applications, budgets, amendments and sub-grant agreements in accordance with statutory and regulatory requirements and agency policies and procedures.
Works with administrators, officials, and other personnel to solve grant administration problems.
Maintains records, prepares reports and/or correspondence relative to grants.
Provides assistance to program personnel in preparation of grants proposals or contracts agreements.
Runs and reviews reports and records to ensure costs claimed are allowable, and to ensure grant is on schedule and terms are being met.
Tracks the approval process of grants ensuring all necessary approvals are received.
Performs original entries, reconciliations, and all adjustments to grants management accounting records.
Provides guidance, oversight, and general assistance to sub-grantees in preparing documentation, invoices, and information to request reimbursement.
Monitors the progress of each assigned sub-grantee to ensure that all federal and state grant requirements are met and that files are closed in a timely manner.
Conducts reconciliation of multiple grant programs financial activity.
Prepares closeout of grant programs.
Benefits for unclassified employees are determined by the individual hiring authority.
01
Do you have a baccalaureate degree plus two (2) years of professional experience in business administration, accounting, economics, mathematics, finance or similar fields?ORDo you meet any of the qualifying substitutions outlined in the announcement?
YesNo
02
If you answered 'YES' to the previous question, please reference what education or work experience in your application meet the qualification. Include the following: Name of educational body for degrees or college hours, title(s), employer names and dates for each job used to qualify.If you answered 'NO' to the above question, enter 'N/A'.
03
Do you have any previous experience in grant administration for any grant program?
YesNo
04
Do you have working knowledge/proficiency of Microsoft Office applications?
YesNo
05
Do you possess the following skills?- Organizational skills- Ability to pay attention to detail- Oral/written communication skills- Strong analytical skills- The ability to work independently- Effective interpersonal skills
YesNo
06
Are you able to travel and stay overnight to attend out-of-town meetings?
YesNo
07
Are you able to work 12 hour shifts, day or night, including weekends and holidays, for extended periods during emergencies?
YesNo
08
Do you have a valid Louisiana driver's license?
YesNo
09
Are you a current employee with the Governor's Office of Homeland Security?
YesNo
10
If you answered 'YES' to the previous question, have you successfully completed your probationary period?
YesNo
Required Question