West Hills Community College
Director of Admissions & Records/Registrar
West Hills Community College, Coalinga, California, United States, 93210
Salary :
$123,671.00 - $131,202.00 Annually
Location :
Coalinga College, CA
Job Type:
Full-Time
Job Number:
1100010
Department:
Admissions and Records
Opening Date:
10/23/2024
Closing Date:
11/14/2024 11:59 PM Pacific
Job Description
Coalinga College
Director of Admissions & Records/RegistrarAdministrative Range 42
Hiring Range: $123,671 - $131,202 per year
Full Range: $123,671 - $161,362 per year
District Funded
Position Duties
SummaryPlans, organizes, directs, coordinates, establishes and provides a high standard of vision, leadership and direction to the college's admissions and registration procedures. The incumbent in this position will provide leadership and instructional scheduling within the admissions and records department including the assessment of short-term and long-term plans. This position will be responsible for the development and implementation of policies, regulations, budget decision and supervision of personnel. This position also serves as the Registrar for the assigned college.
Essential Duties and Responsibilities
Plans, organizes, administers and directs the operations of a college admissions and records office including but not limited to admissions, registration, permanent records, enrollment, concurrent/dual enrollment and other matters related to admission and records services.Ensures high performance and a student focused work environment.Collaborates with deans on development of staff training regarding messaging and materials related to new instructional programs designed to assist staff in marketing these new programs and/or services.Evaluates applications to determine eligibility for admission, review for complements and accuracy, code and process applications according to established policies and procedures.Compiles and prepares State and federally mandated reports (IPEDS, Student Loan Clearninghouse, etc.)Evaluates transcripts to determine transfer of credits, reviews applications for graduation according to established guidelines.Distributes, collects and posts grades and positive attendance.Enters, modifies and retrieves data for MIS submission verification.Develops and implements quality assurance procedures for MIS data.Administers procedures regarding all credit by exam practices and student petitions on waiver of graduation requirements.Verifies athletic eligibility for intercollegiate sports according to established standards and guidelines.Consults and coordinates with the college staff and District Information Technology Systems departments to define system requirements and needs.Monitors processes and practices for compliance with FERPA, Education Code, Title 5, Board policies and other applicable regulations.Serves as the official authorized keeper of the College's student records.Problem solves the research, analysis and resolution of student dispute as they relate to records and registration.In collaboration with District and College administration, deans, faculty and other staff, lead, facilitate and improve services to students including catalog content and registration/records questions.Plans, organizes, manages and evaluates the work of assigned staff.Plans, develops and manages the annual budget.Perform other related duties as assigned.Knowledge and SkillsEducation Code, Title 5, Attendance Accounting, Residency, FERPA and policies and procedures critical to making decisions impacting enrollment, registration, grading, transfer and graduation of students. Research methods and data analysis. Principles and practices of organization, leadership, management and personnel administration. Record-keeping and report preparation to ensure information is accurately presented. Principles, methods and terminology of MIS and IPEDS reporting. Working knowledge of data systems. Proper English usage, including spelling, grammar, and punctuation in order to compose items such as correspondence and/or reports. Requires skill in organizing work and building an effective team to respond to student needs. Requires demonstrated effectiveness in leading and motivating manages, faculty, and staff with a collaborative style in a collegial and shared governance environment. Requires advanced human relations skills to deliver formal and influential presentations, build effective teams, review performance, and exercise a unique sensitivity to the needs and interests of a diverse student population. Requires proficiency in enterprise education platforms, scheduling systems and customer relationship management system(s) for higher education, proficiency with software programs and ability to transfer files, import data, and use presentation software.
AbilitiesLearn, interpret and apply federal and state laws and regulations, college and district policies and procedures. Maintain confidentiality of sensitive information and records. Communicate effectively in both oral and written form. Requires the ability to guide and motivate others toward goal achievement. Requires the ability to inspire and promote awareness of socioeconomic and cultural diversity. Requires the ability to counsel staff, direct and facilitate development of personal and team perspectives, develop and deliver training programs. Requires the ability to develop and monitor budgets and maximize financial resources. Requires the ability to work cooperatively and productively with others.
Working ConditionsWork is performed indoors where minimal safety considerations exist. Travel within and outside of the District required.Qualification
Education and ExperienceThis position requires a bachelor's degree from an accredited college or university. This position requires a minimum of 3 years of increasingly responsible experience in higher education.
Master's degree preferred.
License and CertificatesRequires a valid driver's license.Supplemental Information
REQUIRED MATERIALS:Letter of application addressing the selection criteriaOnline District applicationProfessional resumeUnofficial transcripts verifying course work completed and degree(s) received.*
Incomplete applications will not be accepted. It is the candidate's responsibility to make sure the application packet is complete .*
West Hills Community College District is an equal opportunity employer committed to nondiscrimination on the basis of race, creed, color, religion, national origin, sex, sexual orientation, gender status, marital status, pregnancy, age, disability, genetic information or covered veteran's status consistent with applicable federal and state laws. Reasonable accommodations will be provided for applicants with disabilities who self-disclose.
Background Check:
All of our positions require the ability to pass a background and live scan.
Selection Process:
Depending upon the number of applicants who meet the minimum qualifications, the examination process may include a qualifications screening by a committee. Those demonstrating the strongest backgrounds related to the position will be invited to interview.
West Hills Community College District offers a comprehensive benefit package.
Benefits offered are as follows:
22 Vacation Days21 Sick Days$50,000 Life Insurance Policy (Option to purchase an additional $50,000 or $100,000 in addition to what is covered by the District)$25,000 Accidental Life Insurance Policy (Option to purchase an additional $25,000 or $75,000 in addition to what is covered by the District)CalPERS or CalSTRS Retirement (Administrators/Managers are PERS Educational Administrators are STRS)Medical (Anthem Blue Shield through SISC)Dental (Delta Dental)Vision (VSP)PrescriptionDisability InsuranceEmployee Educational AssistanceCurrent Employee Contribution for Insurance Premiums are as follows (there is not an additional charge to add dependents to your insurance):
$338.00 per Month for Plan A 100%$213.00 per Month for Plan B 90%Covered by the District Plan C 80%Covered by the District HSA-BRelocation re-imbursement up to $2,000.00 covered expenses for those who relocate their primary residence into the district.
$123,671.00 - $131,202.00 Annually
Location :
Coalinga College, CA
Job Type:
Full-Time
Job Number:
1100010
Department:
Admissions and Records
Opening Date:
10/23/2024
Closing Date:
11/14/2024 11:59 PM Pacific
Job Description
Coalinga College
Director of Admissions & Records/RegistrarAdministrative Range 42
Hiring Range: $123,671 - $131,202 per year
Full Range: $123,671 - $161,362 per year
District Funded
Position Duties
SummaryPlans, organizes, directs, coordinates, establishes and provides a high standard of vision, leadership and direction to the college's admissions and registration procedures. The incumbent in this position will provide leadership and instructional scheduling within the admissions and records department including the assessment of short-term and long-term plans. This position will be responsible for the development and implementation of policies, regulations, budget decision and supervision of personnel. This position also serves as the Registrar for the assigned college.
Essential Duties and Responsibilities
Plans, organizes, administers and directs the operations of a college admissions and records office including but not limited to admissions, registration, permanent records, enrollment, concurrent/dual enrollment and other matters related to admission and records services.Ensures high performance and a student focused work environment.Collaborates with deans on development of staff training regarding messaging and materials related to new instructional programs designed to assist staff in marketing these new programs and/or services.Evaluates applications to determine eligibility for admission, review for complements and accuracy, code and process applications according to established policies and procedures.Compiles and prepares State and federally mandated reports (IPEDS, Student Loan Clearninghouse, etc.)Evaluates transcripts to determine transfer of credits, reviews applications for graduation according to established guidelines.Distributes, collects and posts grades and positive attendance.Enters, modifies and retrieves data for MIS submission verification.Develops and implements quality assurance procedures for MIS data.Administers procedures regarding all credit by exam practices and student petitions on waiver of graduation requirements.Verifies athletic eligibility for intercollegiate sports according to established standards and guidelines.Consults and coordinates with the college staff and District Information Technology Systems departments to define system requirements and needs.Monitors processes and practices for compliance with FERPA, Education Code, Title 5, Board policies and other applicable regulations.Serves as the official authorized keeper of the College's student records.Problem solves the research, analysis and resolution of student dispute as they relate to records and registration.In collaboration with District and College administration, deans, faculty and other staff, lead, facilitate and improve services to students including catalog content and registration/records questions.Plans, organizes, manages and evaluates the work of assigned staff.Plans, develops and manages the annual budget.Perform other related duties as assigned.Knowledge and SkillsEducation Code, Title 5, Attendance Accounting, Residency, FERPA and policies and procedures critical to making decisions impacting enrollment, registration, grading, transfer and graduation of students. Research methods and data analysis. Principles and practices of organization, leadership, management and personnel administration. Record-keeping and report preparation to ensure information is accurately presented. Principles, methods and terminology of MIS and IPEDS reporting. Working knowledge of data systems. Proper English usage, including spelling, grammar, and punctuation in order to compose items such as correspondence and/or reports. Requires skill in organizing work and building an effective team to respond to student needs. Requires demonstrated effectiveness in leading and motivating manages, faculty, and staff with a collaborative style in a collegial and shared governance environment. Requires advanced human relations skills to deliver formal and influential presentations, build effective teams, review performance, and exercise a unique sensitivity to the needs and interests of a diverse student population. Requires proficiency in enterprise education platforms, scheduling systems and customer relationship management system(s) for higher education, proficiency with software programs and ability to transfer files, import data, and use presentation software.
AbilitiesLearn, interpret and apply federal and state laws and regulations, college and district policies and procedures. Maintain confidentiality of sensitive information and records. Communicate effectively in both oral and written form. Requires the ability to guide and motivate others toward goal achievement. Requires the ability to inspire and promote awareness of socioeconomic and cultural diversity. Requires the ability to counsel staff, direct and facilitate development of personal and team perspectives, develop and deliver training programs. Requires the ability to develop and monitor budgets and maximize financial resources. Requires the ability to work cooperatively and productively with others.
Working ConditionsWork is performed indoors where minimal safety considerations exist. Travel within and outside of the District required.Qualification
Education and ExperienceThis position requires a bachelor's degree from an accredited college or university. This position requires a minimum of 3 years of increasingly responsible experience in higher education.
Master's degree preferred.
License and CertificatesRequires a valid driver's license.Supplemental Information
REQUIRED MATERIALS:Letter of application addressing the selection criteriaOnline District applicationProfessional resumeUnofficial transcripts verifying course work completed and degree(s) received.*
Incomplete applications will not be accepted. It is the candidate's responsibility to make sure the application packet is complete .*
West Hills Community College District is an equal opportunity employer committed to nondiscrimination on the basis of race, creed, color, religion, national origin, sex, sexual orientation, gender status, marital status, pregnancy, age, disability, genetic information or covered veteran's status consistent with applicable federal and state laws. Reasonable accommodations will be provided for applicants with disabilities who self-disclose.
Background Check:
All of our positions require the ability to pass a background and live scan.
Selection Process:
Depending upon the number of applicants who meet the minimum qualifications, the examination process may include a qualifications screening by a committee. Those demonstrating the strongest backgrounds related to the position will be invited to interview.
West Hills Community College District offers a comprehensive benefit package.
Benefits offered are as follows:
22 Vacation Days21 Sick Days$50,000 Life Insurance Policy (Option to purchase an additional $50,000 or $100,000 in addition to what is covered by the District)$25,000 Accidental Life Insurance Policy (Option to purchase an additional $25,000 or $75,000 in addition to what is covered by the District)CalPERS or CalSTRS Retirement (Administrators/Managers are PERS Educational Administrators are STRS)Medical (Anthem Blue Shield through SISC)Dental (Delta Dental)Vision (VSP)PrescriptionDisability InsuranceEmployee Educational AssistanceCurrent Employee Contribution for Insurance Premiums are as follows (there is not an additional charge to add dependents to your insurance):
$338.00 per Month for Plan A 100%$213.00 per Month for Plan B 90%Covered by the District Plan C 80%Covered by the District HSA-BRelocation re-imbursement up to $2,000.00 covered expenses for those who relocate their primary residence into the district.