King County
Business & Finance Officer III
King County, Seattle, Washington, us, 98127
Salary :
$98,196.80 - $124,488.00 Annually
Location :
Chinook Building 401 5th Avenue Seattle, WA
Job Type:
Career Service, Full Time, 40 hrs/week
Job Number:
2024JM22815
Department:
DES - Executive Services
Division:
FMD - Facilities Mgmt
Opening Date:
10/18/2024
Closing Date:
11/3/2024 11:59 PM Pacific
FLSA:
Exempt
Bargaining Unit:
Z3 : KC Personnel Guidelines
Full- or Part-Time:
Full Time
Hours/Week:
40 hours/week
Summary
The King County Facilities Management Division Finance Division is looking to fill Business and Finance Officer III position, supporting our Real Estate Services division. We are looking for someone who would be able to execute financial requirements of real estate acquisitions and sales transactions to ensure compliance with agreement terms; oversee operating fund leases to ensure compliance with lease terms.
The finance professional in this role would be responsible for overseeing and implementing all the accounting, budgeting, and reporting of financial activity for the Facilities Management Division for both the Real Estate Operating Fund and the Long-Term Lease Capital Fund.
Those duties would include monitoring leases for compliance with terms of the lease agreements and providing financial analysis of the Capital Fund; preparing the biennial budget and working with PSB to review accuracy of both the Capital budget and Operating budget proposals.
This role would also be required to provide cost and revenue analysis for the Division staff and other KC agencies, including providing expertise and recommendations for the Division lease database development. The BFO III in this role is responsible for making recommendations to FMD leadership on matters related to financial processes, including making Fiscal notes on packages being submitted to King County Council.
In this role, the BFO III would assign, direct and monitor the work of the Business & Finance Officer I which includes 1) overseeing permit billing and processing of permit payments, 2) reviewing and approving RES invoices for payment, 3) reviewing RES lease invoicing and directing adjustments to customer accounts as needed,
To learn more about FMD, visit our website at:
WHO ARE WEThrough a workforce of over 300 dedicated employees, the FMD operates and manages the County's capital assets by developing and maintaining cost-conscious, sustainable, high-quality facilities, and environments. The Building Operations Section of FMD maintains approximately 3 million square feet in facilities where King County provides regional services, including the King County Courthouse and District Courts, Maleng Regional Justice Center, King County Administration Building, King County Animal Shelter, and several Public Health facilities. Our facilities range in age from 8 to 100 years, with equipment such as boilers, chillers, DDC controls, ventilation fans, pumps and compressors, and fire/life/safety systems.To learn more about FMD, visit our website at:
COMMITMENT TO EQUITY AND SOCIAL JUSTICEAs the only jurisdiction in the world named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures. We have a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all - in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from vulnerable communities are incorporated into our emergency planning and public outreach efforts.
Click
here
to
learn
more
about
our
commitment
to
equity
and
social
j
ustice!
Job Duties
Real Estate Services SectionReview and analyze Proforma Budget reports prepared by PSB; work with PSB to develop Agency Proposed Biennial budget as needed.Analyze revenues and work with RES staff to calculate estimated biennial revenue projections for permits, acquisitions, sales, property management services and leases; prepare revenue estimate documents; submit revenue figures into PSB budget system; submit revenue documentation to PSB; run Budget System reports and reconcile with submittals to ensure accuracy and completeness.Analyze expenditures to determine biennial budget requirements for staff salaries, supplies and services; provide analyses and recommendations to RES manager; work with RES manager on new requests; prepare cost estimates and budget submittal documents for new positions and/or other new requests; submit information into Budget System including supporting documents; run Budget System reports and reconcile with submittals to ensure accuracy and completeness.Review budget submittals with PSB analyst, answer questions, provide documentation.Provide information to FMD Finance Manager, Real Estate Services Manager and PSB analyst for questions from Council Staff.Review incoming cash/checks for deposit to ensure proper coding and record keeping.Perform other work as needed.Long Term Lease Capital Fund
Maintain database of rent and operating costs and provide the information for budget development, review budget proposal with PSB, submit revisions as needed, implement and monitor project budgets for 80+ capital leases.Analyze lease documents to pull all financial information, determine rent schedules, lease terms, KC operating cost responsibilities, other additional costs outlined in lease clauses.Review lease operating cost estimates and annual operating cost reconciliations submitted by landlords; analyze cost changes and provide analysis to RES leasing staff.Verify rates for scheduled changes and process monthly lease payments for multiple KC agencies; work with lessee agencies to collect reimbursement for monthly expenditures. Provide agencies with information on lease budgets, estimated costs, lease terms.Monitor and develop projections of fund balance; provide fund analysis for presentation to Finance Manager, Division management and PSB.Analyze leases to prepare cost projections of rent and operating costs for RES staff, Division management, legislation fiscal notes, lessee agencies and for FBOD's Gravity database group.Act as subject matter expert pertaining to all financial aspects in development and implementation of lease database software.Experience, Qualifications, Knowledge, Skills
Minimum Qualifications
Bachelor's degree in finance, business, accounting, or related field; OR an equivalent combination of education and experience.At least three (3) years of progressive experience in budget development, business analysis, financial reporting and forecasting, and use of enterprise-wide financial applications.Demonstrated experience in presenting budget information as it relates to key policy issues for resource allocation.Demonstrated experience in ERP/financial management systems, budget development and tracking systems, reporting systems and solutions.Ability to work well within a team, communicate challenges, and identify opportunities to collaborate with other team members.Ability to synthesize complex financial and accounting issues in simpler terms for a non-finance/accounting audience.Ability to identify opportunities for process efficiencies.Ability to plan, prioritize, and meet deadlines.Skilled in conflict resolution and ability to act in a tactful and diplomatic manner, especially with other divisions, auditors, and external agencies.Proficiency using Microsoft Office products, especially Excel (intermediate to expert level).Desired QualificationsKnowledge of public sector accounting and auditing, including structure, programs, funding sources, and policies.Federal, state and local audit requirements for grant administration.Experienced in the use of King County financial systems and tools such as Oracle EBS, BI Insights, BI Publisher, etc.Experience in cloud computing environment - Office 365, OneDrive, SharePoint.Understanding of the principles of equity and social justice.Our Ideal Candidate Will Have the Following Competencies:Manages Ambiguity:
Operating effectively, even when things are not certain or the way forward is not clear.Action Oriented:
Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.Technical Learning:
Picking up new technical requirements quickly; and adapting to changes and trends in accounting, grants administration, and auditing.Customer Focus:
Building strong customer relationships and delivering customer-centric solutions.Managing Diversity:
Recognizing the value that different perspectives and cultures bring to an organization.Supplemental Information
Application and Selection Process:
Application materials will be screened for clarity, completeness including online application, cover letter and resume, and responsiveness to the list of qualifications, skills, and abilities. The most competitive candidates may be invited to participate in one or more panel interviews and testing.Our most competitive applicants will have the following in their application materials:
A completed King County applicationResumeCover Letter detailing your background and what you can bring to this position.Responses to supplemental questionsUnion Membership:
This position is not represented.
If you have any questions about this position, please reach out to Jessica Mango at or 206-477-9082.Forbes named King County as one of Washington State's best employers.Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference?
Come join the team
dedicated to serving one of the nation's best places to live, work and play. Guided by our , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family membersLife and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependentsRetirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation planTransportation program and ORCA transit pass12 paid holidays each year plus two personal holidaysGenerous vacation and paid sick leavePaid parental, family and medical, and volunteer leavesFlexible Spending AccountWellness programsOnsite activity centersEmployee Giving ProgramEmployee assistance programsFlexible schedules and telecommuting options, depending on positionTraining and career development programsFor additional information about employee benefits, visit our
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.
NOTE:
Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
01
Are you applying to this position as an eligible current or previous King County Employee Priority Placement Program Participant? ANDIs this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff? ANDDo you possess the skills and abilities to qualify for this position?
Yes, I was given a layoff notice from my Career Service role at King County and I am within two years of the effective date of my layoff. Additionally, the position I was laid off from was the same or a higher percentage of FT status when compared to this one.No.
02
If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided:1. The title you held when you received your layoff notice2. The department you worked in3. The effective date of your layoff
Required Question
$98,196.80 - $124,488.00 Annually
Location :
Chinook Building 401 5th Avenue Seattle, WA
Job Type:
Career Service, Full Time, 40 hrs/week
Job Number:
2024JM22815
Department:
DES - Executive Services
Division:
FMD - Facilities Mgmt
Opening Date:
10/18/2024
Closing Date:
11/3/2024 11:59 PM Pacific
FLSA:
Exempt
Bargaining Unit:
Z3 : KC Personnel Guidelines
Full- or Part-Time:
Full Time
Hours/Week:
40 hours/week
Summary
The King County Facilities Management Division Finance Division is looking to fill Business and Finance Officer III position, supporting our Real Estate Services division. We are looking for someone who would be able to execute financial requirements of real estate acquisitions and sales transactions to ensure compliance with agreement terms; oversee operating fund leases to ensure compliance with lease terms.
The finance professional in this role would be responsible for overseeing and implementing all the accounting, budgeting, and reporting of financial activity for the Facilities Management Division for both the Real Estate Operating Fund and the Long-Term Lease Capital Fund.
Those duties would include monitoring leases for compliance with terms of the lease agreements and providing financial analysis of the Capital Fund; preparing the biennial budget and working with PSB to review accuracy of both the Capital budget and Operating budget proposals.
This role would also be required to provide cost and revenue analysis for the Division staff and other KC agencies, including providing expertise and recommendations for the Division lease database development. The BFO III in this role is responsible for making recommendations to FMD leadership on matters related to financial processes, including making Fiscal notes on packages being submitted to King County Council.
In this role, the BFO III would assign, direct and monitor the work of the Business & Finance Officer I which includes 1) overseeing permit billing and processing of permit payments, 2) reviewing and approving RES invoices for payment, 3) reviewing RES lease invoicing and directing adjustments to customer accounts as needed,
To learn more about FMD, visit our website at:
WHO ARE WEThrough a workforce of over 300 dedicated employees, the FMD operates and manages the County's capital assets by developing and maintaining cost-conscious, sustainable, high-quality facilities, and environments. The Building Operations Section of FMD maintains approximately 3 million square feet in facilities where King County provides regional services, including the King County Courthouse and District Courts, Maleng Regional Justice Center, King County Administration Building, King County Animal Shelter, and several Public Health facilities. Our facilities range in age from 8 to 100 years, with equipment such as boilers, chillers, DDC controls, ventilation fans, pumps and compressors, and fire/life/safety systems.To learn more about FMD, visit our website at:
COMMITMENT TO EQUITY AND SOCIAL JUSTICEAs the only jurisdiction in the world named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures. We have a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all - in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from vulnerable communities are incorporated into our emergency planning and public outreach efforts.
Click
here
to
learn
more
about
our
commitment
to
equity
and
social
j
ustice!
Job Duties
Real Estate Services SectionReview and analyze Proforma Budget reports prepared by PSB; work with PSB to develop Agency Proposed Biennial budget as needed.Analyze revenues and work with RES staff to calculate estimated biennial revenue projections for permits, acquisitions, sales, property management services and leases; prepare revenue estimate documents; submit revenue figures into PSB budget system; submit revenue documentation to PSB; run Budget System reports and reconcile with submittals to ensure accuracy and completeness.Analyze expenditures to determine biennial budget requirements for staff salaries, supplies and services; provide analyses and recommendations to RES manager; work with RES manager on new requests; prepare cost estimates and budget submittal documents for new positions and/or other new requests; submit information into Budget System including supporting documents; run Budget System reports and reconcile with submittals to ensure accuracy and completeness.Review budget submittals with PSB analyst, answer questions, provide documentation.Provide information to FMD Finance Manager, Real Estate Services Manager and PSB analyst for questions from Council Staff.Review incoming cash/checks for deposit to ensure proper coding and record keeping.Perform other work as needed.Long Term Lease Capital Fund
Maintain database of rent and operating costs and provide the information for budget development, review budget proposal with PSB, submit revisions as needed, implement and monitor project budgets for 80+ capital leases.Analyze lease documents to pull all financial information, determine rent schedules, lease terms, KC operating cost responsibilities, other additional costs outlined in lease clauses.Review lease operating cost estimates and annual operating cost reconciliations submitted by landlords; analyze cost changes and provide analysis to RES leasing staff.Verify rates for scheduled changes and process monthly lease payments for multiple KC agencies; work with lessee agencies to collect reimbursement for monthly expenditures. Provide agencies with information on lease budgets, estimated costs, lease terms.Monitor and develop projections of fund balance; provide fund analysis for presentation to Finance Manager, Division management and PSB.Analyze leases to prepare cost projections of rent and operating costs for RES staff, Division management, legislation fiscal notes, lessee agencies and for FBOD's Gravity database group.Act as subject matter expert pertaining to all financial aspects in development and implementation of lease database software.Experience, Qualifications, Knowledge, Skills
Minimum Qualifications
Bachelor's degree in finance, business, accounting, or related field; OR an equivalent combination of education and experience.At least three (3) years of progressive experience in budget development, business analysis, financial reporting and forecasting, and use of enterprise-wide financial applications.Demonstrated experience in presenting budget information as it relates to key policy issues for resource allocation.Demonstrated experience in ERP/financial management systems, budget development and tracking systems, reporting systems and solutions.Ability to work well within a team, communicate challenges, and identify opportunities to collaborate with other team members.Ability to synthesize complex financial and accounting issues in simpler terms for a non-finance/accounting audience.Ability to identify opportunities for process efficiencies.Ability to plan, prioritize, and meet deadlines.Skilled in conflict resolution and ability to act in a tactful and diplomatic manner, especially with other divisions, auditors, and external agencies.Proficiency using Microsoft Office products, especially Excel (intermediate to expert level).Desired QualificationsKnowledge of public sector accounting and auditing, including structure, programs, funding sources, and policies.Federal, state and local audit requirements for grant administration.Experienced in the use of King County financial systems and tools such as Oracle EBS, BI Insights, BI Publisher, etc.Experience in cloud computing environment - Office 365, OneDrive, SharePoint.Understanding of the principles of equity and social justice.Our Ideal Candidate Will Have the Following Competencies:Manages Ambiguity:
Operating effectively, even when things are not certain or the way forward is not clear.Action Oriented:
Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.Technical Learning:
Picking up new technical requirements quickly; and adapting to changes and trends in accounting, grants administration, and auditing.Customer Focus:
Building strong customer relationships and delivering customer-centric solutions.Managing Diversity:
Recognizing the value that different perspectives and cultures bring to an organization.Supplemental Information
Application and Selection Process:
Application materials will be screened for clarity, completeness including online application, cover letter and resume, and responsiveness to the list of qualifications, skills, and abilities. The most competitive candidates may be invited to participate in one or more panel interviews and testing.Our most competitive applicants will have the following in their application materials:
A completed King County applicationResumeCover Letter detailing your background and what you can bring to this position.Responses to supplemental questionsUnion Membership:
This position is not represented.
If you have any questions about this position, please reach out to Jessica Mango at or 206-477-9082.Forbes named King County as one of Washington State's best employers.Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference?
Come join the team
dedicated to serving one of the nation's best places to live, work and play. Guided by our , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family membersLife and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependentsRetirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation planTransportation program and ORCA transit pass12 paid holidays each year plus two personal holidaysGenerous vacation and paid sick leavePaid parental, family and medical, and volunteer leavesFlexible Spending AccountWellness programsOnsite activity centersEmployee Giving ProgramEmployee assistance programsFlexible schedules and telecommuting options, depending on positionTraining and career development programsFor additional information about employee benefits, visit our
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.
NOTE:
Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
01
Are you applying to this position as an eligible current or previous King County Employee Priority Placement Program Participant? ANDIs this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff? ANDDo you possess the skills and abilities to qualify for this position?
Yes, I was given a layoff notice from my Career Service role at King County and I am within two years of the effective date of my layoff. Additionally, the position I was laid off from was the same or a higher percentage of FT status when compared to this one.No.
02
If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided:1. The title you held when you received your layoff notice2. The department you worked in3. The effective date of your layoff
Required Question