State of Washington
DSHS SCC Administrative Assistant 3
State of Washington, Washington, District of Columbia, us, 20022
DSHS SCC Administrative Assistant 3
Behavioral Health Administration (BHA)
Special Commitment Center has an opportunity for you to join our team as an Administrative Assistant 3. This position supports the Chief of Clinical Services. The Special Commitment Center is committed to providing evidence-based treatment to reduce recidivism and increase public safety. We are looking for teammates who share our vision while promoting engagement and safety, leading to better outcomes for our agency, our clients, and our community.SCC employees also receive an additional $10 per day premium pay in addition to advertised salary and a free ORCA card for transportation use.Opportunities performed on-site at this work location at least three days a week may be eligible for an additional 5% premium pay in addition to the advertised salary.What we Offer:
As an employee of the Department of Social and Health Services, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:Remote/telework/flexible schedules (depending on position)Up to 25 paid vacation days a year8 hours of paid sick leave per month12 paid holidays a yearGenerous retirement planFlex Spending AccountsDependent Care AssistanceDeferred CompensationFerry transportation from Steilacoom to McNeil Island and so much more!Some of what you'll do:Provide administrative support to the Clinical Services department and those in their chain of command.File, maintain and retrieve clinical records, reports, and other documents including legal documents, physiological testing, clinical team progress notes, pre-commitment evaluation, etc.Create and modify documents such as reports, databases, contract forms, invoices, etc. using word processing, spreadsheet, and/or other presentation software for the Clinical department and facility-wide use.Set up and coordinate case presentations and resident interviews with clinical staff. Distribute agenda and other documents needed for meetings.Maintain daily time keeping record and calendar of leave for Chief of Clinical Services staff.Serve as primary Administrator of Offender Watch for SCC, and work with outside agencies to update and maintain Offender Watch database.Coordinate referrals for physiological testing, contacting contractors, scheduling assessments and tracking completion of deliverables.What we're looking for:Strong organization and administrative skills.Ability to prioritize work, find information quickly, complete work, and return to critical tasks in the midst of multiple interruptions.Ability to independently manage time and tasks.Strong sense of customer service and team orientation.Advanced experience using Word, Excel, PowerPoint, Outlook, Access, Publisher, Visio, and internet applications including familiarity with SharePoint.Strong sense of customer service with a positive attitude.Who should apply?High school diploma or GED and three years of progressively responsible, recent experience in office/clerical, secretarial, bookkeeping, accounting or general administrative work experience, and able to type accurately at a net speed of 50 words per minute.OR Formal education will substitute for year-for-year experience.Questions?
Please contact
alex.baclaan@dshs.wa.gov
and reference 11831.The Department of Social and Health Services’ (DSHS) vision that people find human services to shape their own lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency’s vision that you bring an equity, anti-racism, and social justice commitment to your work with DSHS. We strive to create greater access and affirming representation of the communities we serve, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security.Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at (360) 725-5810. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.E-Verify is a registered trademark of the U.S. Department of Homeland Security.
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Behavioral Health Administration (BHA)
Special Commitment Center has an opportunity for you to join our team as an Administrative Assistant 3. This position supports the Chief of Clinical Services. The Special Commitment Center is committed to providing evidence-based treatment to reduce recidivism and increase public safety. We are looking for teammates who share our vision while promoting engagement and safety, leading to better outcomes for our agency, our clients, and our community.SCC employees also receive an additional $10 per day premium pay in addition to advertised salary and a free ORCA card for transportation use.Opportunities performed on-site at this work location at least three days a week may be eligible for an additional 5% premium pay in addition to the advertised salary.What we Offer:
As an employee of the Department of Social and Health Services, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:Remote/telework/flexible schedules (depending on position)Up to 25 paid vacation days a year8 hours of paid sick leave per month12 paid holidays a yearGenerous retirement planFlex Spending AccountsDependent Care AssistanceDeferred CompensationFerry transportation from Steilacoom to McNeil Island and so much more!Some of what you'll do:Provide administrative support to the Clinical Services department and those in their chain of command.File, maintain and retrieve clinical records, reports, and other documents including legal documents, physiological testing, clinical team progress notes, pre-commitment evaluation, etc.Create and modify documents such as reports, databases, contract forms, invoices, etc. using word processing, spreadsheet, and/or other presentation software for the Clinical department and facility-wide use.Set up and coordinate case presentations and resident interviews with clinical staff. Distribute agenda and other documents needed for meetings.Maintain daily time keeping record and calendar of leave for Chief of Clinical Services staff.Serve as primary Administrator of Offender Watch for SCC, and work with outside agencies to update and maintain Offender Watch database.Coordinate referrals for physiological testing, contacting contractors, scheduling assessments and tracking completion of deliverables.What we're looking for:Strong organization and administrative skills.Ability to prioritize work, find information quickly, complete work, and return to critical tasks in the midst of multiple interruptions.Ability to independently manage time and tasks.Strong sense of customer service and team orientation.Advanced experience using Word, Excel, PowerPoint, Outlook, Access, Publisher, Visio, and internet applications including familiarity with SharePoint.Strong sense of customer service with a positive attitude.Who should apply?High school diploma or GED and three years of progressively responsible, recent experience in office/clerical, secretarial, bookkeeping, accounting or general administrative work experience, and able to type accurately at a net speed of 50 words per minute.OR Formal education will substitute for year-for-year experience.Questions?
Please contact
alex.baclaan@dshs.wa.gov
and reference 11831.The Department of Social and Health Services’ (DSHS) vision that people find human services to shape their own lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency’s vision that you bring an equity, anti-racism, and social justice commitment to your work with DSHS. We strive to create greater access and affirming representation of the communities we serve, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security.Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at (360) 725-5810. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.E-Verify is a registered trademark of the U.S. Department of Homeland Security.
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