Meeting & Events Coordinator

Position DescriptionInterAction is seeking an exceptional Meeting & Events Coordinator to join our dynamic team. Reporting to the Vice President, Communications, Membership, and Public Engagement, the ideal candidate will bring a passion for event planning and a talent for flawless execution. The successful candidate will be a proactive self-starter with strong organizational skills and a flair for event production. They should thrive in a fast-paced environment and possess excellent communication abilities. This position plays a crucial role in enhancing InterAction’s impact through well-executed events and engagement opportunities.Essential FunctionsPlan and execute two large in-person events, including one 300 person conferences with a small trade show and a CEO Retreat for 70, plus other social events and webinars.Develop event concepts, themes, and agendas.Coordinate all event logistics, including venue selection, catering, transportation, and accommodations.Develop and manage event registration processes.Manage event budgets, negotiate contracts, and ensure cost-effective solutions.Oversee event marketing and promotion, including social media, email campaigns, and advertising.Liaise with vendors, suppliers, and partners to ensure seamless event execution.Conduct post-event evaluations to assess success and identify areas for improvement.Maintain up-to-date knowledge of industry trends and best practices.Lead in the management of onsite logistics.Oversee meetings and events budgets including payments and reconciliations.Manage special projects and perform other duties as assigned by the Vice President, Communications, Membership, and Public Engagement.Minimum QualificationsBachelor’s degree in Event Management, Hospitality, or Marketing, or related field or a combination of education and experience.Three (3) years of experience in event planning and management.Strong organizational and project management skills.Excellent communication and interpersonal skills.Ability to work independently and as part of a team.Creative thinking and problem-solving abilities.Ability to handle multiple tasks and meet deadlines.Must be proficient in MS Office products (Excel, Word, PowerPoint).Commitment to the mission and values of InterAction.Preferred QualificationsDirect experience with trade associations, nonprofits, membership or related organizations is highly desirable.Experience with onsite meeting management, including liaising with hotel, A/V, and other event coordinators.Work EnvironmentInterAction maintains a hybrid work environment and employees are eligible to telework three days a week and work in the office two days a week. There is an expectation that employees will reside in the Washington, D.C. region.TravelDomestic travel: one to two times a yearSupervisory ResponsibilitiesThe position does not supervise employees.

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