Delaware Technical Community College
Assistant to the Vice President for Human Resources
Delaware Technical Community College, Dover, Delaware, United States, 19904
Position DetailsPosition Title:
Assistant to the Vice President for Human Resources
Position Number:
52456
Position Type:
Regular Full-Time
Hiring Location:
Office of the President-Dover, DE
Contact Phone Number:
302-857-1604
Contact Email Address:
oophr@dtcc.edu
Work Location:
Office of the President-Dover, DE
Salary:
$66,388
Classification InformationClassification Title:
Assistant to the Vice President for Human Resources
Job Code:
5143 (FT), 5643 (PT)
FLSA:
Exempt
Position Pay Grade:
B/C 18
Summary StatementAn incumbent is responsible for providing administrative support to the vice president for human resources in a variety of operational areas such as employee benefits; development, performance and training; recruitment; employee relations. Examples of support include: coordinating and scheduling collegewide events, organizing various task forces and committees, researching and compiling a variety of reports, and maintaining the vice president’s daily appointment calendar.
Nature and ScopeAn incumbent in this position reports directly to the vice president for human resources. The incumbent provides support in areas that include, but are not limited to, those listed in the summary statement as well as: disseminating directives; preparing various reports; compiling and analyzing division-related data and performance metrics; assisting in budget preparation and development by maintaining records and/or compiling data; processing leave and related reporting functions; performing special projects and studies; obtaining, organizing, and drafting administrative materials; and acting as a liaison between the vice president for human resources and administrators, deans, directors, faculty and staff, and outside agencies.
Principal AccountabilitiesAn incumbent may perform any combination of the below listed accountabilities:
Serves as the confidential principal assistant to the vice president for human resources in a variety of operational areas. Maintains daily appointment calendar, including scheduling and arranging details for a variety of meetings. Obtains, organizes and/or drafts technical and administrative material necessary for information dissemination for the vice president for human resources.
Provides administrative support for collegewide human resources leadership team meetings, including preparing, distributing and posting supporting documents and minutes. Provides administrative support for collegewide human resources initiatives and programs such as the collegewide Leadership Development Program, Human Resources Summit and Employee Recognition, including scheduling, arranging catering services, processing invoices, compiling evaluation data, etc.
Answers the main phone line for Office of the President Human Resources Department, orders office supplies, serves as the leave administrator for the Office of the President, tracks the receipt of Office of the President timesheets, receives and forwards unemployment claims, and processes procurement card and other invoices for payment. Gathers, analyzes, and summarizes relevant information to prepare documents and reports as assigned.
Maintains various logs and spreadsheets to track a variety of items such as: CDL driver testing, fleet notifications, background checks, professional development forms, tuition benefits, differential justification rate forms, Stewards of Children training, pre-employment drug tests, survey tabulations and results, etc.
Develops and manages the Human Resources Division’s annual budget.
Creates, organizes and maintains human resources files for the Office of the President. Opens and distributes department mail.
Assists with special projects and events and performs other related duties as required.
Knowledge Skills and Abilities
Knowledge of College operations, policies, practices and procedures.
Knowledge of principles and practices of office management, organization, general administration, and supervision.
Knowledge of database, word processing and spreadsheet software programs.
Knowledge of policies and procedures of support services, such as records management, purchasing and equipment maintenance and repair.
Skill in handling complaints tactfully and thoroughly.
Skill in compilation, research and analysis of information.
Excellent keyboarding, word processing, decision-making, critical thinking, organizational, interpersonal and communication skills.
Ability to read, apply, and explain rules, regulations, policies, and procedures.
Ability to communicate effectively both orally and in writing.
Ability to track budget information.
Ability to work well with others.
Ability to communicate effectively, both orally and in writing, and relate to a diverse population in a multicultural environment.
Minimum QualificationsAssociate degree in a relevant field and four (4) years of responsible administrative experience; or other equivalent combination of education and experience.
Posting DetailsPosting Number:
REG4427PO
Open Date:
10/30/2024
Close Date:
11/14/2024
Open Until Filled:
No
Required Documents
Resume
Cover Letter/Letter of Application (optional)
Teaching Philosophy (optional)
Writing Sample (optional)
Curriculum Vitae (optional)
Unofficial Transcripts (optional)
Other Document (optional)
Multi Media (optional)
First Letter of Reference (optional)
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Assistant to the Vice President for Human Resources
Position Number:
52456
Position Type:
Regular Full-Time
Hiring Location:
Office of the President-Dover, DE
Contact Phone Number:
302-857-1604
Contact Email Address:
oophr@dtcc.edu
Work Location:
Office of the President-Dover, DE
Salary:
$66,388
Classification InformationClassification Title:
Assistant to the Vice President for Human Resources
Job Code:
5143 (FT), 5643 (PT)
FLSA:
Exempt
Position Pay Grade:
B/C 18
Summary StatementAn incumbent is responsible for providing administrative support to the vice president for human resources in a variety of operational areas such as employee benefits; development, performance and training; recruitment; employee relations. Examples of support include: coordinating and scheduling collegewide events, organizing various task forces and committees, researching and compiling a variety of reports, and maintaining the vice president’s daily appointment calendar.
Nature and ScopeAn incumbent in this position reports directly to the vice president for human resources. The incumbent provides support in areas that include, but are not limited to, those listed in the summary statement as well as: disseminating directives; preparing various reports; compiling and analyzing division-related data and performance metrics; assisting in budget preparation and development by maintaining records and/or compiling data; processing leave and related reporting functions; performing special projects and studies; obtaining, organizing, and drafting administrative materials; and acting as a liaison between the vice president for human resources and administrators, deans, directors, faculty and staff, and outside agencies.
Principal AccountabilitiesAn incumbent may perform any combination of the below listed accountabilities:
Serves as the confidential principal assistant to the vice president for human resources in a variety of operational areas. Maintains daily appointment calendar, including scheduling and arranging details for a variety of meetings. Obtains, organizes and/or drafts technical and administrative material necessary for information dissemination for the vice president for human resources.
Provides administrative support for collegewide human resources leadership team meetings, including preparing, distributing and posting supporting documents and minutes. Provides administrative support for collegewide human resources initiatives and programs such as the collegewide Leadership Development Program, Human Resources Summit and Employee Recognition, including scheduling, arranging catering services, processing invoices, compiling evaluation data, etc.
Answers the main phone line for Office of the President Human Resources Department, orders office supplies, serves as the leave administrator for the Office of the President, tracks the receipt of Office of the President timesheets, receives and forwards unemployment claims, and processes procurement card and other invoices for payment. Gathers, analyzes, and summarizes relevant information to prepare documents and reports as assigned.
Maintains various logs and spreadsheets to track a variety of items such as: CDL driver testing, fleet notifications, background checks, professional development forms, tuition benefits, differential justification rate forms, Stewards of Children training, pre-employment drug tests, survey tabulations and results, etc.
Develops and manages the Human Resources Division’s annual budget.
Creates, organizes and maintains human resources files for the Office of the President. Opens and distributes department mail.
Assists with special projects and events and performs other related duties as required.
Knowledge Skills and Abilities
Knowledge of College operations, policies, practices and procedures.
Knowledge of principles and practices of office management, organization, general administration, and supervision.
Knowledge of database, word processing and spreadsheet software programs.
Knowledge of policies and procedures of support services, such as records management, purchasing and equipment maintenance and repair.
Skill in handling complaints tactfully and thoroughly.
Skill in compilation, research and analysis of information.
Excellent keyboarding, word processing, decision-making, critical thinking, organizational, interpersonal and communication skills.
Ability to read, apply, and explain rules, regulations, policies, and procedures.
Ability to communicate effectively both orally and in writing.
Ability to track budget information.
Ability to work well with others.
Ability to communicate effectively, both orally and in writing, and relate to a diverse population in a multicultural environment.
Minimum QualificationsAssociate degree in a relevant field and four (4) years of responsible administrative experience; or other equivalent combination of education and experience.
Posting DetailsPosting Number:
REG4427PO
Open Date:
10/30/2024
Close Date:
11/14/2024
Open Until Filled:
No
Required Documents
Resume
Cover Letter/Letter of Application (optional)
Teaching Philosophy (optional)
Writing Sample (optional)
Curriculum Vitae (optional)
Unofficial Transcripts (optional)
Other Document (optional)
Multi Media (optional)
First Letter of Reference (optional)
#J-18808-Ljbffr