San Jose State University
Marketing and Communications Specialist
San Jose State University, San Jose, California, United States, 95199
Job SummaryReporting to the Manager, Organizational Development and Enrichment Programs (ODEP), and receiving work lead direction from the Coordinator, Learning and Development, the Marketing and Communications Specialist is responsible for supporting all marketing, communication, and event functions managed by University Personnel. This includes but is not limited to, coordinating and scheduling locations, assisting with events, designing and developing graphics for newsletters, social media, and other communications. The incumbent will be responsible for taking the lead on video projects and the coordination and communication for new employee orientation.Key ResponsibilitiesLead video projects for University Personnel.Produce and edit video content for "Celebrating Spartans" and "We Are All Spartans."As applicable, lead student workers on editing and video editing content.Collaborate with the marketing department on video and photography projects, ensuring brand consistency and messaging.Coordinate, develop, and distribute the UPside newsletter to the campus community in a timely fashion using campus mail management tools, including drafting content where applicable.Create marketing and promotional material, including development of graphics and other images to be used in newsletters, social media, webpages, and other communications.Collaborate with and provide support to the department marketing and events team in developing and implementing marketing and communication strategies.Develop and curate content for the department's social media platforms, aligning with overall communication strategies.Schedule and publish social media posts to promote department initiatives, events, and training courses.Assist in the planning and delivery of new employee orientation.Manage virtual orientation programs using campus online event planning tools.Communicate with new employees about the logistics of orientation programs and onboarding.Communicate with departments and managers to ensure onboarding plans are being implemented.Knowledge, Skills & AbilitiesKnowledge of general office proceduresStrong knowledge of learning management systemsStrong knowledge of graphic design techniquesStrong knowledge of video edit software and programsKnowledge of MS Word, Excel, PowerPoint and Publisher, Google Applications, Adobe AcrobatKnowledge of PeopleSoft HRKnowledge of OU Campus or other web development toolsKnowledge of online training systemsKnowledge of basic event planning techniquesExcellent oral, written and interpersonal communication skillsStrong organizational skills and detail-orientedAbility to handle multiple work priorities, sometimes with short deadlinesAbility to create marketing and promotional materials, including accompanying graphicsAbility to respond to routine inquiries and explain standard policies and procedures to a wide range of individualsAbility to effectively present information in one-on-one and small group situationsAbility to apply common sense understanding to carry out detailed but uninvolved written or oral instructionsRequired QualificationsA bachelor's degree and/or equivalent trainingAdministrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programsLicenseA valid driver's license is required for this position. Out of state candidates selected for the position must obtain a State of California driver's license within 10 days of hire in accordance with the California Department of Motor Vehicles regulations.Once hired the employee must successfully complete the Defensive Driver Training Program provided by the State of California for California State University campuses.Preferred QualificationsBachelor's DegreeExperience supporting a training team; Experience supporting events and project management; Experience creating newsletters, graphics, social media content and other communication vehicles including video production; Experience managing or supporting multiple events at a time; Experience with SumTotal Learn; Experience with Canva; Experience with MarketoCompensationClassification: Administrative Analyst/Specialist - NonexemptAnticipated Hiring Range: $5,000/month - $5,167/monthCSU Salary Range: $3,879/month - $7,488/monthSan Jose State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.Application ProcedureClick Apply Now to complete the SJSU Online Employment Application and attach the following documents:ResumeLetter of InterestAll applicants must apply within the specified application period:
October 29, 2024 through November 11, 2024 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.Contact InformationUniversity Personneljobs@sjsu.edu408-924-2252CSU Vaccination PolicyThe CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus.Additional InformationSatisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)All San Jose State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.Equal Employment StatementSan Jose State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).
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October 29, 2024 through November 11, 2024 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.Contact InformationUniversity Personneljobs@sjsu.edu408-924-2252CSU Vaccination PolicyThe CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus.Additional InformationSatisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)All San Jose State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.Equal Employment StatementSan Jose State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).
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