University of California - San Francisco Campus and Health
Academic Assistant III
University of California - San Francisco Campus and Health, San Francisco, California, United States, 94199
Academic Assistant IIIDepartment:
NeuSrg-GeneralEmployment Type:
Full TimeJob Code:
81570BRJob Summary
The Department of Neurological Surgery at UCSF is home to leading physicians and scientists dedicated to treating patients with neurosurgical disorders and to the search for better therapies and cures. Our mission is to provide the best clinical care to our patients, investigate the most promising advances in neuroscience research, and train tomorrow's leaders in neurosurgery.The Administrative Assistant 3 will provide administrative support to an assigned set of clinical physicians within the Department of Neurosurgery at the Parnassus Campus. S/he will be responsible for supporting various departmental program activities and providing academic administrative assistance to assigned faculty members. The AA3 will perform administrative tasks including but not limited to managing calendars, formatting manuscripts and presentations, updating CVs, coordinating conferences, meetings and travel, processing reimbursements, generating correspondence, and assisting with preparation of teaching materials.In addition, the individual will interact with all levels of Departmental and UCSF personnel, which include physicians, clinical/technical/campus staff, vendors, and patients. This position also requires other academic responsibilities, such as credentialing, managing fellowship interviews, volunteer processing, transcription, purchasing supplies and processing reimbursements, answering phones, gathering mail and facility maintenance. The individual must possess superb communication and organizational skills, and advanced proficiency of word processing and computer skills. Perform other duties as assigned.The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.Salary Range:
$29.03 - $41.55 (Hourly Rate)Department Description
The Department of Neurological Surgery at UCSF is home to leading physicians and scientists dedicated to treating patients with neurosurgical disorders and to the search for better therapies and cures. Our mission is to provide the best clinical care to our patients, investigate the most promising advances in neuroscience research, and train tomorrow's leaders in neurosurgery.Required Qualifications
High school graduation and four years of related administrative experience; or an equivalent combination of education and experience;Demonstrated proficiency with computer skills - Microsoft Word, Excel, PowerPoint, Outlook, Internet searches.Prior experience organizing meetings, including travel arrangements, logistics, and expense reimbursement.High degree of interpersonal judgment along with the ability to work well as part of an administrative team with a customer-service orientation towards co-workers and faculty.Ability to work in a fast-paced environment while remaining flexible to change.Excellent written and verbal communication skills for correspondence to a diverse audience.Excellent organizational and time-management skills; must be able to juggle calendar systems and make travel arrangements.Demonstrated positive attitude, initiative, integrity, and enthusiastic spirit.Demonstrated ability of high degrees of confidentiality and discretion.Ability to work independently and as a team player with individuals at all levels.Ability to prioritize and multi-task effectively with interruptions, deadlines, and pressure.Demonstrated excellent attendance and reliability.Preferred Qualifications
BA/BS with a major in a related field and four years of experience of providing administrative support in a fast-paced environment.Purchasing & Accounting Skills - Prior experience with My Expense, My Reports, and Bear Buy.Familiarity with working in a public health environment.Prior related UC experience.About UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health.Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity, and excellence - also known as our PRIDE values. In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce.Equal Employment Opportunity
The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.Organization
CampusJob Code and Payroll Title
004722 BLANK AST 3Job Category
Administrative SupportBargaining Unit
Teamsters Local 2010 - Clerical and Allied Services Unit (CX)Employee Class
CareerPercentage
100%Location
Parnassus Heights (SF)Shift
DaysShift Length
8 HoursAdditional Shift Details
M-F, 8:00am-5pm
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NeuSrg-GeneralEmployment Type:
Full TimeJob Code:
81570BRJob Summary
The Department of Neurological Surgery at UCSF is home to leading physicians and scientists dedicated to treating patients with neurosurgical disorders and to the search for better therapies and cures. Our mission is to provide the best clinical care to our patients, investigate the most promising advances in neuroscience research, and train tomorrow's leaders in neurosurgery.The Administrative Assistant 3 will provide administrative support to an assigned set of clinical physicians within the Department of Neurosurgery at the Parnassus Campus. S/he will be responsible for supporting various departmental program activities and providing academic administrative assistance to assigned faculty members. The AA3 will perform administrative tasks including but not limited to managing calendars, formatting manuscripts and presentations, updating CVs, coordinating conferences, meetings and travel, processing reimbursements, generating correspondence, and assisting with preparation of teaching materials.In addition, the individual will interact with all levels of Departmental and UCSF personnel, which include physicians, clinical/technical/campus staff, vendors, and patients. This position also requires other academic responsibilities, such as credentialing, managing fellowship interviews, volunteer processing, transcription, purchasing supplies and processing reimbursements, answering phones, gathering mail and facility maintenance. The individual must possess superb communication and organizational skills, and advanced proficiency of word processing and computer skills. Perform other duties as assigned.The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.Salary Range:
$29.03 - $41.55 (Hourly Rate)Department Description
The Department of Neurological Surgery at UCSF is home to leading physicians and scientists dedicated to treating patients with neurosurgical disorders and to the search for better therapies and cures. Our mission is to provide the best clinical care to our patients, investigate the most promising advances in neuroscience research, and train tomorrow's leaders in neurosurgery.Required Qualifications
High school graduation and four years of related administrative experience; or an equivalent combination of education and experience;Demonstrated proficiency with computer skills - Microsoft Word, Excel, PowerPoint, Outlook, Internet searches.Prior experience organizing meetings, including travel arrangements, logistics, and expense reimbursement.High degree of interpersonal judgment along with the ability to work well as part of an administrative team with a customer-service orientation towards co-workers and faculty.Ability to work in a fast-paced environment while remaining flexible to change.Excellent written and verbal communication skills for correspondence to a diverse audience.Excellent organizational and time-management skills; must be able to juggle calendar systems and make travel arrangements.Demonstrated positive attitude, initiative, integrity, and enthusiastic spirit.Demonstrated ability of high degrees of confidentiality and discretion.Ability to work independently and as a team player with individuals at all levels.Ability to prioritize and multi-task effectively with interruptions, deadlines, and pressure.Demonstrated excellent attendance and reliability.Preferred Qualifications
BA/BS with a major in a related field and four years of experience of providing administrative support in a fast-paced environment.Purchasing & Accounting Skills - Prior experience with My Expense, My Reports, and Bear Buy.Familiarity with working in a public health environment.Prior related UC experience.About UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health.Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity, and excellence - also known as our PRIDE values. In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce.Equal Employment Opportunity
The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.Organization
CampusJob Code and Payroll Title
004722 BLANK AST 3Job Category
Administrative SupportBargaining Unit
Teamsters Local 2010 - Clerical and Allied Services Unit (CX)Employee Class
CareerPercentage
100%Location
Parnassus Heights (SF)Shift
DaysShift Length
8 HoursAdditional Shift Details
M-F, 8:00am-5pm
#J-18808-Ljbffr