East St. Louis Housing Authority
Deputy Director of Asset Management
East St. Louis Housing Authority, East Saint Louis, Illinois, United States,
Housing Authority of the City of East St. LouisJob Description
POSITION TITLE:
Deputy Director of Asset Management
DEPARTMENT:
Division of Asset Management (D.A.M.)
REPORTS TO:
Executive Director
SALARY:
Negotiable based upon qualifications (Exempt)
Position Overview:
Supports the mission of HAESL by performing asset management for a growingportfolio of approximately 2,000 housing units, which include Public Housing andmarket-rate units for low-income housing. Responsible for developing andimplementing strategies to preserve and enhance the value and condition of allproperties and ensure that federal, local, and agency regulations and performancegoals are met or exceeded.
Essential Job Functions:
Provides day-to-day supervision of staff assigned. Delegate tasks as appropriate, schedule work, and monitor performance. Holds staff meetings as necessary. Conducts performance appraisals of subordinates and takes personnel actions per the HAESL Human Resource Policy.
Responsible for developing an asset management plan, including record retention protocol, establishing performance standards, risk ratings, and inspection criteria.
Benchmark property operations against industry standards and market conditions, including:
Net Operating Income
Operating Expenses
Gross Revenue
Investment Projections
Return on Investment
Cash Flow and Distribution Analysis
Knowledgeable of federal, state, local, and HUD rules and regulations.
Analyze property operations and financial reports to assess property performance and ensure long-term viability. Conduct a quarterly review/audit of at least 10% of the portfolio. The audit should cover tenant files, work orders (open and closed), and tenant account receivable collection.
Participate in loan restructuring requests for projects proposing recapitalization.
With Property Management staff, develop and standardize reports, procedures, and methods to improve compliance monitoring, complete portfolio analysis, and summarize reports.
Participate in developing and administrating the annual budget and implementing short-term and long-term goals, objectives, and policies. Support the design of significant new developments. Approve operating budgets for all new developments.
Monitor project revenues, operating expenses, capital replacements and needs, and reserve accounts.
Recommend modifications to the long-term strategic plan of each property, based upon any changes in operating cash flow, capital requirements or market conditions, and assist in the repositioning of assets coming out of the 15-year compliance period.
Research and track the latest industry trends.
Develop and implement short-term, intermediate, and long-term strategies to improve the portfolio's value.
Conduct regular reviews with each property to discuss monthly data and develop strategies with operations to improve performance by maximizing revenue and minimizing expenses.
Complete property reviews for each asset at least once a year. Some properties may require additional visits.
Participate in special projects, including evaluating properties for acquisitions or dispositions, among other recurring and non-recurring events.
Establish capital needs and preventive maintenance plans/contracts for the portfolio.
Respond to emergencies at sites during non-business hours as appropriate. Conduct inspections of property damaged by fire, flood, vandalism, etc. Assure that public services are notified, fire and police reports are obtained, and property is secured.
Exercises considerable independent judgment and initiative in performing the position's duties and must exercise tact and courtesy in contact with federal, state, and local officials, consultants, housing agencies, colleagues, residents, and the general public.
Performs other related duties as assigned.
Performance Standards:
Attendance is reliable; leave does not exceed the amount permitted; the employee has no unexcused absences from the job and is available to work during non-business hours as needed.
Work priorities are established and followed. Deadlines are met on all assignments.
Employee exercises excellent telephone skills. No complaints are received regarding telephone etiquette from staff or the public.
Employee demonstrates a high degree of professionalism, judgment, and discretion in performing duties.
Files are maintained under sound office management and record-keeping practice.
The public is treated with respect and courtesy; callers and visitors are screened and properly handled, and information is provided to the public accurately and appropriately.
Required Skills and Qualifications:
Bachelor’s Degree in Business, Finance, Real Estate, or related area and/or five (5) years of experience in property asset management.
At least five (5) years’ experience in property management, preferably in managing federally subsidized housing. Two (2) years of multi-family underwriting experience and supervisory experience are desirable.
Working knowledge of HUD occupancy regulations or the ability to quickly gain necessary knowledge. Five (5) years of loan asset management experience with knowledge of affordable housing finance and development, low-income tax credits, real estate accounting, development budgets, operating budgets, and financial analysis.
Public Housing Manager (PHM) certification. Public Housing Rent Calculation certification or meet this requirement by obtaining certification within twelve (12) months of employment with the approval of the Executive Director.
Excellent written and verbal communication skills.
Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
Proficiency with office productivity tools and an aptitude for learning new software and systems.
Flexible team player, willing to adapt to changes and unafraid of challenges.
Ability to maintain confidentiality of information related to the company and its employees.
Preferred Requirements:
Excellent employment and character references.
Maintain a valid driver's license and a safe driving record.
Bondable.
Submit Resume to:
careers@eslha.org
The Housing Authority of the City of East St. Louis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
This job description is intended to describe the general nature, complexity, and level of work to be performed by employees assigned to this position. It shall not be construed as an exhaustive list of required responsibilities, duties, and/or skills. It does not prescribe or restrict the work that may be assigned. Furthermore, this does not establish an employment contract and is subject to change at the discretion of the Housing Authority of the City of East St. Louis.
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POSITION TITLE:
Deputy Director of Asset Management
DEPARTMENT:
Division of Asset Management (D.A.M.)
REPORTS TO:
Executive Director
SALARY:
Negotiable based upon qualifications (Exempt)
Position Overview:
Supports the mission of HAESL by performing asset management for a growingportfolio of approximately 2,000 housing units, which include Public Housing andmarket-rate units for low-income housing. Responsible for developing andimplementing strategies to preserve and enhance the value and condition of allproperties and ensure that federal, local, and agency regulations and performancegoals are met or exceeded.
Essential Job Functions:
Provides day-to-day supervision of staff assigned. Delegate tasks as appropriate, schedule work, and monitor performance. Holds staff meetings as necessary. Conducts performance appraisals of subordinates and takes personnel actions per the HAESL Human Resource Policy.
Responsible for developing an asset management plan, including record retention protocol, establishing performance standards, risk ratings, and inspection criteria.
Benchmark property operations against industry standards and market conditions, including:
Net Operating Income
Operating Expenses
Gross Revenue
Investment Projections
Return on Investment
Cash Flow and Distribution Analysis
Knowledgeable of federal, state, local, and HUD rules and regulations.
Analyze property operations and financial reports to assess property performance and ensure long-term viability. Conduct a quarterly review/audit of at least 10% of the portfolio. The audit should cover tenant files, work orders (open and closed), and tenant account receivable collection.
Participate in loan restructuring requests for projects proposing recapitalization.
With Property Management staff, develop and standardize reports, procedures, and methods to improve compliance monitoring, complete portfolio analysis, and summarize reports.
Participate in developing and administrating the annual budget and implementing short-term and long-term goals, objectives, and policies. Support the design of significant new developments. Approve operating budgets for all new developments.
Monitor project revenues, operating expenses, capital replacements and needs, and reserve accounts.
Recommend modifications to the long-term strategic plan of each property, based upon any changes in operating cash flow, capital requirements or market conditions, and assist in the repositioning of assets coming out of the 15-year compliance period.
Research and track the latest industry trends.
Develop and implement short-term, intermediate, and long-term strategies to improve the portfolio's value.
Conduct regular reviews with each property to discuss monthly data and develop strategies with operations to improve performance by maximizing revenue and minimizing expenses.
Complete property reviews for each asset at least once a year. Some properties may require additional visits.
Participate in special projects, including evaluating properties for acquisitions or dispositions, among other recurring and non-recurring events.
Establish capital needs and preventive maintenance plans/contracts for the portfolio.
Respond to emergencies at sites during non-business hours as appropriate. Conduct inspections of property damaged by fire, flood, vandalism, etc. Assure that public services are notified, fire and police reports are obtained, and property is secured.
Exercises considerable independent judgment and initiative in performing the position's duties and must exercise tact and courtesy in contact with federal, state, and local officials, consultants, housing agencies, colleagues, residents, and the general public.
Performs other related duties as assigned.
Performance Standards:
Attendance is reliable; leave does not exceed the amount permitted; the employee has no unexcused absences from the job and is available to work during non-business hours as needed.
Work priorities are established and followed. Deadlines are met on all assignments.
Employee exercises excellent telephone skills. No complaints are received regarding telephone etiquette from staff or the public.
Employee demonstrates a high degree of professionalism, judgment, and discretion in performing duties.
Files are maintained under sound office management and record-keeping practice.
The public is treated with respect and courtesy; callers and visitors are screened and properly handled, and information is provided to the public accurately and appropriately.
Required Skills and Qualifications:
Bachelor’s Degree in Business, Finance, Real Estate, or related area and/or five (5) years of experience in property asset management.
At least five (5) years’ experience in property management, preferably in managing federally subsidized housing. Two (2) years of multi-family underwriting experience and supervisory experience are desirable.
Working knowledge of HUD occupancy regulations or the ability to quickly gain necessary knowledge. Five (5) years of loan asset management experience with knowledge of affordable housing finance and development, low-income tax credits, real estate accounting, development budgets, operating budgets, and financial analysis.
Public Housing Manager (PHM) certification. Public Housing Rent Calculation certification or meet this requirement by obtaining certification within twelve (12) months of employment with the approval of the Executive Director.
Excellent written and verbal communication skills.
Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
Proficiency with office productivity tools and an aptitude for learning new software and systems.
Flexible team player, willing to adapt to changes and unafraid of challenges.
Ability to maintain confidentiality of information related to the company and its employees.
Preferred Requirements:
Excellent employment and character references.
Maintain a valid driver's license and a safe driving record.
Bondable.
Submit Resume to:
careers@eslha.org
The Housing Authority of the City of East St. Louis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
This job description is intended to describe the general nature, complexity, and level of work to be performed by employees assigned to this position. It shall not be construed as an exhaustive list of required responsibilities, duties, and/or skills. It does not prescribe or restrict the work that may be assigned. Furthermore, this does not establish an employment contract and is subject to change at the discretion of the Housing Authority of the City of East St. Louis.
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