Lead Medicolegal Administrative Specialist - Tidewater

Title: Lead Medicolegal Administrative Specialist - VDH00373 Tidewater State Role Title: Administrative & Office Support Specialist III Hiring Range: $57,000 - $60,500 Pay Band: 3 Agency: Virginia Department of Health Location: CHIEF MEDICAL EXAMINER-TDWT Agency Website: https://www.vdh.virginia.gov/medical-examiner/ Recruitment Type: Agency Employee Only - A Job Duties This position serves as the lead member of the medicolegal administrative team under the district Regional Medicolegal Administrator and independently performs complex technical and administrative duties, continuously applying the Virginia Code, policy and procedures. The incumbent acts as an expert contact and information resource for one or more programs as well as other medicolegal administrative staff, performs complex technical duties for all program services available within the Office of the Chief Medical Examiner district office providing guidance and support to promote customer service and access to other services. Serves as the lead worker to direct, advise and train others; designs and directs workflow processes; collects and prepares reports on program activities; gathers data, analyses trends, validates and records information; evaluates information and documentation requests in accordance with the VA Code and prepares documentation; and develops, promotes and coordinates program activities. The Virginia Department of Health offers 12 paid holidays, medical, dental, vision and life insurance, retirement plans (including 401a Cash Match and 457 Deferred Compensation Plan) as well as sick, family/personal, and annual leave. Minimum Qualifications Working knowledge and experience in office procedures, standard office equipment and customer service processes. Thorough knowledge and understanding of Virginia Code Section 32.1-283 including the Virginia Department of Health Confidentiality Policy and limitations of information sharing, health records release, etc. Ability to maintain confidentiality. Familiarity and experience with the Virginia Department of Health Code of Ethics. Ability to interpret and apply code, policy, and regulations as applicable to assigned program area. Ability to work independently. Demonstrate ability to communicate effectively verbally and in writing. Must have experience with Microsoft Office (Word, Excel, Outlook), database usage and data entry with strong keyboarding skills. Must possess a valid Driver's License Additional Considerations Experience working in an administrative/office setting and/or in a medical/healthcare setting. Handling complex medical records requests in compliance with Virginia Code sections and office procedures. Understanding of operations of state government, such as relevant programs, policies, and the Code of Virginia. Prior experience working with the following Commonwealth of Virginia and/or VDH programs: eVA, Electronic Death Reporting System, Web Vision and/or the OCME internal database, "VMEDS". Prior experience with the Virginia courts systems, subpoena receipt and processing. Possess critical thinking and analytic skills. Special Instructions You will be provided a confirmation of receipt when your application and/or rsum is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position. VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position. Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service's Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of economic Interests may be required for certain positions. It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov. If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment. As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply Supplemental Questions: You may be required to respond to position-specific questions at the end of this application. This information will help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration. Contact Information Name: Beshaun Judkins Phone: 757-944-1265 Email: beshaun.judkinsvdh.virginia.gov In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019. Note : Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.