University of Minnesota
Chief of Staff - School of Music
University of Minnesota, Saint Paul, Minnesota, United States, 55130
Apply for Job Job ID 364992Location Twin CitiesJob Family Administration-GeneralFull/Part Time Full-TimeRegular/Temporary RegularJob Code 9341M2Employee Class Acad Prof and AdminAdd to Favorite Jobs Email this JobAbout the Job
The Chief of Staff Admin Mgr 2 (9341M2) is a 100% position that reports to the Director of the School of Music (SOM) at the University of Minnesota. We seek a highly skilled and experienced administrator with a broad range of competencies who will support and enhance the school's academic, professional, and community-driven mission.
The Chief of Staff serves as the primary unit expert and resource for the Director, faculty, and staff on University and College policies and procedures, including faculty promotion and tenure; award dossiers; faculty and staff searches; sabbaticals and leaves; FMLA; annual review of probationary faculty; and the annual reporting of outside professional activities and business procedures. This position also helps to interpret, develop, and implement SOM policies and procedures as warranted; mediates employment related disputes and grievances; plays a key role in implementing the School's strategic plan; and manages the School's financial, human, and facilities resources. This position also has administrative oversight of the Ted Mann Concert Hall and Student Services, and is responsible for managing accreditation needs and academic program reviews.The starting salary range is $95,000-$115,000 annually.
Job Duties:Strategic Planning/Administration (40%)* Set strategic planning priorities in coordination and consultation with the Director to achieve thebest use of SOM resources (i.e., operational budget, human resources, curricular, andfacilities/space) to meet instructional, research, outreach and administrative needs.* Through oversight and management of processes and systems, support the development of newinitiatives and realignment of existing programs and projects.* Serve as liaison on behalf of Director, faculty, staff, and students of the School of Music withCLA, other University and outside entities. Partner with the Director and faculty to establish andmaintain important external relationships with professional, academic and community partners.Coordinate data collection for responding to internal and external surveys-partner with theDirector to develop external communication strategies, priorities and messages.* Manage and coordinate SOM external reviews, including Accreditation Reviews for the NationalAssociation of Schools of Music (NASM) and periodic Academic Program Reviews (APR). Thisincludes submitting annual data surveys to maintain accreditation, presenting new curricularprogramming materials to the NASM Commission, and preparing and submitting APR material,as well as logistics and site visits.* Provide financial oversight of Ted Mann Concert Hall operations, budgeting, and contracts incollaboration with Ted Mann Concert Hall staff leadership.
HR/Supervision/Office Management (20%)* Serve as Chief of Staff, coordinating all aspects of SOM operations management.* Supervise civil service, labor represented and P&A personnel. Includes full supervisory authorityfor developing job descriptions and performance standards; assessing and reviewing staffperformance for continuous improvements; coordinating and overseeing searches; hiring; training;orienting; assigning, monitoring and adjusting workloads; problem solving; disciplining;terminating and settling grievances. Serve as unit contact for concerns of all employee groups(civil service, labor represented, P/A and faculty).* Responsible for daily operations, including policy and procedure development andimplementation.* Determine and allocate resources by monitoring staff duties and adjusting workloads as needed.* Develop the annual calendar, set deadlines and priorities. Initiate, identify and manage projects.
Financial Management (20%)* Responsible for fiscal activities including budgeting, managing expenditures and forecasting.* Partner with and advise the Director in the development of the annual and three-year budget plan,including drafting the initial iteration and linking resources to the School's overall vision andstrategic directions. Advise the Director of trends and patterns in spending and account activity.* Direct ongoing budget activities through coordinated effort with the College, the UniversityFoundation (UMF), the Office of Research Administration and Technology and other campusunits. Monitor monthly and/or quarterly reports for consistency in spending plans. Review andsign off on bi-weekly payroll abstract; manage payroll issues that arise.* Coordinate SOM development, donor relations, and outreach activities with the collegiate Officeof Institutional Advancement, UMF and University Relations, as appropriate. May help to identifystories with potential for regional and national media outreach.* Coordinate production of annual development/alumni magazine. Support alumni outreach.* Oversee the presentation of events that involve alumni and donors. Manage projections, spendingplans and scholarship/fellowship awards.
Student Services Operations/ Curriculum (20%)* Oversee Student Services operations. Lead annual curriculum planning, including managing andcommunicating faculty workload plans with division heads, analyzing detailed course scheduling,tracking course releases and faculty replacement needs due to associated leaves, sabbaticals,Central administrative assignments, etc.* Provide instructional resource projections, enrollment, and cost reports to SOM leadership tomodify curricular plans efficiently and ensure funding stays within budget.
Qualifications
Required Qualifications:* Bachelor's degree and 8 years of experience and prior oversight of a small department or cross disciplinary team within a large and complex institution.* Experience supervising staff.* Experience in effective fiscal planning, management, and budgeting.* Project management experience.
Preferred Qualifications:* Master's degree preferred* Experience working with faculty, staff, students, and administrators at a higher educationinstitution. Working knowledge of the academic fields of music or related disciplines.Benefits
Working at the University
At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.
The University also offers a comprehensive benefits package that includes:Competitive wages, paid holidays, and generous time offContinuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit ProgramLow-cost medical, dental, and pharmacy plansHealthcare and dependent care flexible spending accountsUniversity HSA contributionsDisability and employer-paid life insuranceEmployee wellbeing programExcellent retirement plans with employer contributionPublic Service Loan Forgiveness (PSLF) opportunityFinancial counseling servicesEmployee Assistance Program with eight sessions of counseling at no costEmployee Transit Pass with free or reduced rates in the Twin Cities metro areaPlease visit the Office of Human Resources website for more information regarding benefits.How To Apply
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.Diversity
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.eduEmployment Requirements
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.About the U of M
The University of Minnesota, Twin Cities (UMTC)The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).
The Chief of Staff Admin Mgr 2 (9341M2) is a 100% position that reports to the Director of the School of Music (SOM) at the University of Minnesota. We seek a highly skilled and experienced administrator with a broad range of competencies who will support and enhance the school's academic, professional, and community-driven mission.
The Chief of Staff serves as the primary unit expert and resource for the Director, faculty, and staff on University and College policies and procedures, including faculty promotion and tenure; award dossiers; faculty and staff searches; sabbaticals and leaves; FMLA; annual review of probationary faculty; and the annual reporting of outside professional activities and business procedures. This position also helps to interpret, develop, and implement SOM policies and procedures as warranted; mediates employment related disputes and grievances; plays a key role in implementing the School's strategic plan; and manages the School's financial, human, and facilities resources. This position also has administrative oversight of the Ted Mann Concert Hall and Student Services, and is responsible for managing accreditation needs and academic program reviews.The starting salary range is $95,000-$115,000 annually.
Job Duties:Strategic Planning/Administration (40%)* Set strategic planning priorities in coordination and consultation with the Director to achieve thebest use of SOM resources (i.e., operational budget, human resources, curricular, andfacilities/space) to meet instructional, research, outreach and administrative needs.* Through oversight and management of processes and systems, support the development of newinitiatives and realignment of existing programs and projects.* Serve as liaison on behalf of Director, faculty, staff, and students of the School of Music withCLA, other University and outside entities. Partner with the Director and faculty to establish andmaintain important external relationships with professional, academic and community partners.Coordinate data collection for responding to internal and external surveys-partner with theDirector to develop external communication strategies, priorities and messages.* Manage and coordinate SOM external reviews, including Accreditation Reviews for the NationalAssociation of Schools of Music (NASM) and periodic Academic Program Reviews (APR). Thisincludes submitting annual data surveys to maintain accreditation, presenting new curricularprogramming materials to the NASM Commission, and preparing and submitting APR material,as well as logistics and site visits.* Provide financial oversight of Ted Mann Concert Hall operations, budgeting, and contracts incollaboration with Ted Mann Concert Hall staff leadership.
HR/Supervision/Office Management (20%)* Serve as Chief of Staff, coordinating all aspects of SOM operations management.* Supervise civil service, labor represented and P&A personnel. Includes full supervisory authorityfor developing job descriptions and performance standards; assessing and reviewing staffperformance for continuous improvements; coordinating and overseeing searches; hiring; training;orienting; assigning, monitoring and adjusting workloads; problem solving; disciplining;terminating and settling grievances. Serve as unit contact for concerns of all employee groups(civil service, labor represented, P/A and faculty).* Responsible for daily operations, including policy and procedure development andimplementation.* Determine and allocate resources by monitoring staff duties and adjusting workloads as needed.* Develop the annual calendar, set deadlines and priorities. Initiate, identify and manage projects.
Financial Management (20%)* Responsible for fiscal activities including budgeting, managing expenditures and forecasting.* Partner with and advise the Director in the development of the annual and three-year budget plan,including drafting the initial iteration and linking resources to the School's overall vision andstrategic directions. Advise the Director of trends and patterns in spending and account activity.* Direct ongoing budget activities through coordinated effort with the College, the UniversityFoundation (UMF), the Office of Research Administration and Technology and other campusunits. Monitor monthly and/or quarterly reports for consistency in spending plans. Review andsign off on bi-weekly payroll abstract; manage payroll issues that arise.* Coordinate SOM development, donor relations, and outreach activities with the collegiate Officeof Institutional Advancement, UMF and University Relations, as appropriate. May help to identifystories with potential for regional and national media outreach.* Coordinate production of annual development/alumni magazine. Support alumni outreach.* Oversee the presentation of events that involve alumni and donors. Manage projections, spendingplans and scholarship/fellowship awards.
Student Services Operations/ Curriculum (20%)* Oversee Student Services operations. Lead annual curriculum planning, including managing andcommunicating faculty workload plans with division heads, analyzing detailed course scheduling,tracking course releases and faculty replacement needs due to associated leaves, sabbaticals,Central administrative assignments, etc.* Provide instructional resource projections, enrollment, and cost reports to SOM leadership tomodify curricular plans efficiently and ensure funding stays within budget.
Qualifications
Required Qualifications:* Bachelor's degree and 8 years of experience and prior oversight of a small department or cross disciplinary team within a large and complex institution.* Experience supervising staff.* Experience in effective fiscal planning, management, and budgeting.* Project management experience.
Preferred Qualifications:* Master's degree preferred* Experience working with faculty, staff, students, and administrators at a higher educationinstitution. Working knowledge of the academic fields of music or related disciplines.Benefits
Working at the University
At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.
The University also offers a comprehensive benefits package that includes:Competitive wages, paid holidays, and generous time offContinuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit ProgramLow-cost medical, dental, and pharmacy plansHealthcare and dependent care flexible spending accountsUniversity HSA contributionsDisability and employer-paid life insuranceEmployee wellbeing programExcellent retirement plans with employer contributionPublic Service Loan Forgiveness (PSLF) opportunityFinancial counseling servicesEmployee Assistance Program with eight sessions of counseling at no costEmployee Transit Pass with free or reduced rates in the Twin Cities metro areaPlease visit the Office of Human Resources website for more information regarding benefits.How To Apply
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.Diversity
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.eduEmployment Requirements
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.About the U of M
The University of Minnesota, Twin Cities (UMTC)The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).