Minnesota Careers
Scanning Services - Office & Administrative Specialist Senior
Minnesota Careers, Saint Paul, Minnesota, United States, 55130
Job Details
Working Title: Scanning ServicesJob Class: Office and Administrative Specialist, SeniorAgency: Revenue DeptJob ID : 81169Location : St. PaulTelework Eligible : NoFull/Part Time : Full-TimeRegular/Temporary : UnlimitedWho May Apply : This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 11/04/2024.Date Posted : 10/29/2024Closing Date : 11/04/2024Hiring Agency/Seniority Unit : Revenue Dept / Revenue (Inc Assessors)-AFSCMEDivision/Unit : Tax Operations Division / Tax Ops-Scanning & RemittanceWork Shift/Work Hours : Day ShiftDays of Work : Monday - FridayTravel Required : NoSalary Range:
$21.90 - $29.65 / hourly; $45,727 - $61,909 / annuallyClassified Status : ClassifiedBargaining Unit/Union : 206 - Clerical/AFSCMEWork Area : Tax Operations Division - Scanning and RemittancesFLSA Status : NonexemptDesignated in Connect 700 Program for Applicants with Disabilities : YesThe work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Job Summary
The purpose of this position is to coordinate and perform the transformation of all pertinent Department of Revenue paper documentation received (i.e., returns, correspondences, checks, and vouchers) into digital media, digital media processing in IA/Dispatcher software, and the disposition or storage of the paper documentation thereafter. This position is also responsible for payment balancing and preparing bank deposits, filling and preparing reports, and retrieval of paper and electronic documents.
This posting may be used to fill multiple vacancies.
Qualifications
Minimum Qualifications
Sufficient math skills to add, subtract, multiply and divide whole numbers, decimals and use simple formulasData Entry with the ability to compile, sort and verify data accuracy, sufficient to input data quickly and accuratelyKnowledge of communications skills sufficient to prepare written responses to routine inquires, apply accurate spelling and grammar, and to read, explain and interpret a variety of materials and follow detailed instructionsSkills in word processing and managing and using spreadsheets sufficient to track and create statistical reportsSufficient customer service skills to provide prompt, courteous and accurate information in person, on the phone, through e-mail and other written correspondence, and to communicate effectively with internal and external customersPreferred Qualifications
Knowledge of GenTax and other computer applications, such as Microsoft Excel, Word, Outlook, Access and Internet Explorer.Experience with Scanning and Imaging Systems.Ability to collect and deliver paperwork, records, supplies and other items from one location to another.Ability to problem solve in a fast pace environment.Ability to multi task and prioritize work.Ability to establish effective working relationships with peers, management, contracted agents, department contacts, and business representatives.Physical Requirements
Requires moving carts, moving paper from carts to shelving, occasionally moving such articles as file folders, and to maintain a stationary position for long periods of time.
Additional Requirements
Prior to an offer of employment, a background check will be conducted. This will include, but is not limited to checking degrees and licensures, criminal history, and tax filing and payment history. All individual income tax filing and payment obligations must be current prior to interviewing for this position.
Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).
Application Details
How to Apply
Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us . For additional information about the application process, go to http://www.mn.gov/careers .
Contact
If you have questions about this position, contact Megan Wells at megan.a.wells@state.mn.us or 651-556-3053 .
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Megan Wells at megan.a.wells@state.mn.us .
If you need a reasonable accommodation for this interview and/or testing process, please contact the Department of Revenue ADA Coordinator at revenue.eai@state.mn.us .
About Revenue Dept
The Minnesota Department of Revenue works to fund the future for all of Minnesotans. We manage over 30 different taxes and collect $26.7billion annually in state taxes, which funds state programs such as healthcare, transportation, public safety, and early childhood, K-12, and higher education.
Revenue is dedicated to an inclusive work environment that celebrates and values the diversity of each employee and reflects the communities we serve. We're committed to a culture of inclusion where everyone can bring their authentic selves to work and thrive.
We value a work life balance for our employees, and many of our employees telework in a full or hybrid capacity. For those that come to the office, regularly or occasionally, we invested in a state-of-the-art hybrid workspace located at the Stassen building in St. Paul.
Find out more about us on our website .
Working together to improve the state we love.
What do Minnesota's State employees have in common?
A sense of purpose in their workConnection with their coworkers and communitiesOpportunities for personal and professional growthBenefits
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
Paid vacation and sick leave12 paid holidays each yearLow-cost medical, dental, vision, and prescription drug plans
Fertility care, including IVFDiabetes careDental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted childrenPension plan that provides income when you retire (after working at least three years)Employer paid life insurance to provide support for your family in the event of deathShort-term and long-term disability insurance that can provide income if you are unable to work due to illness or injuryTax-free expense accounts for health, dental, and dependent careResources that provide support and promote physical, emotional, social, and financial well-beingSupport to help you reach your career goals:
Training, classes, and professional developmentTuition reimbursementFederal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov )Employee Assistance Program (EAP) for work/life support:
A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performanceCommon sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issuesDaily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies
based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
APPLICANTS WITH DISABILITIES
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
Working Title: Scanning ServicesJob Class: Office and Administrative Specialist, SeniorAgency: Revenue DeptJob ID : 81169Location : St. PaulTelework Eligible : NoFull/Part Time : Full-TimeRegular/Temporary : UnlimitedWho May Apply : This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 11/04/2024.Date Posted : 10/29/2024Closing Date : 11/04/2024Hiring Agency/Seniority Unit : Revenue Dept / Revenue (Inc Assessors)-AFSCMEDivision/Unit : Tax Operations Division / Tax Ops-Scanning & RemittanceWork Shift/Work Hours : Day ShiftDays of Work : Monday - FridayTravel Required : NoSalary Range:
$21.90 - $29.65 / hourly; $45,727 - $61,909 / annuallyClassified Status : ClassifiedBargaining Unit/Union : 206 - Clerical/AFSCMEWork Area : Tax Operations Division - Scanning and RemittancesFLSA Status : NonexemptDesignated in Connect 700 Program for Applicants with Disabilities : YesThe work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Job Summary
The purpose of this position is to coordinate and perform the transformation of all pertinent Department of Revenue paper documentation received (i.e., returns, correspondences, checks, and vouchers) into digital media, digital media processing in IA/Dispatcher software, and the disposition or storage of the paper documentation thereafter. This position is also responsible for payment balancing and preparing bank deposits, filling and preparing reports, and retrieval of paper and electronic documents.
This posting may be used to fill multiple vacancies.
Qualifications
Minimum Qualifications
Sufficient math skills to add, subtract, multiply and divide whole numbers, decimals and use simple formulasData Entry with the ability to compile, sort and verify data accuracy, sufficient to input data quickly and accuratelyKnowledge of communications skills sufficient to prepare written responses to routine inquires, apply accurate spelling and grammar, and to read, explain and interpret a variety of materials and follow detailed instructionsSkills in word processing and managing and using spreadsheets sufficient to track and create statistical reportsSufficient customer service skills to provide prompt, courteous and accurate information in person, on the phone, through e-mail and other written correspondence, and to communicate effectively with internal and external customersPreferred Qualifications
Knowledge of GenTax and other computer applications, such as Microsoft Excel, Word, Outlook, Access and Internet Explorer.Experience with Scanning and Imaging Systems.Ability to collect and deliver paperwork, records, supplies and other items from one location to another.Ability to problem solve in a fast pace environment.Ability to multi task and prioritize work.Ability to establish effective working relationships with peers, management, contracted agents, department contacts, and business representatives.Physical Requirements
Requires moving carts, moving paper from carts to shelving, occasionally moving such articles as file folders, and to maintain a stationary position for long periods of time.
Additional Requirements
Prior to an offer of employment, a background check will be conducted. This will include, but is not limited to checking degrees and licensures, criminal history, and tax filing and payment history. All individual income tax filing and payment obligations must be current prior to interviewing for this position.
Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).
Application Details
How to Apply
Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us . For additional information about the application process, go to http://www.mn.gov/careers .
Contact
If you have questions about this position, contact Megan Wells at megan.a.wells@state.mn.us or 651-556-3053 .
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Megan Wells at megan.a.wells@state.mn.us .
If you need a reasonable accommodation for this interview and/or testing process, please contact the Department of Revenue ADA Coordinator at revenue.eai@state.mn.us .
About Revenue Dept
The Minnesota Department of Revenue works to fund the future for all of Minnesotans. We manage over 30 different taxes and collect $26.7billion annually in state taxes, which funds state programs such as healthcare, transportation, public safety, and early childhood, K-12, and higher education.
Revenue is dedicated to an inclusive work environment that celebrates and values the diversity of each employee and reflects the communities we serve. We're committed to a culture of inclusion where everyone can bring their authentic selves to work and thrive.
We value a work life balance for our employees, and many of our employees telework in a full or hybrid capacity. For those that come to the office, regularly or occasionally, we invested in a state-of-the-art hybrid workspace located at the Stassen building in St. Paul.
Find out more about us on our website .
Working together to improve the state we love.
What do Minnesota's State employees have in common?
A sense of purpose in their workConnection with their coworkers and communitiesOpportunities for personal and professional growthBenefits
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
Paid vacation and sick leave12 paid holidays each yearLow-cost medical, dental, vision, and prescription drug plans
Fertility care, including IVFDiabetes careDental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted childrenPension plan that provides income when you retire (after working at least three years)Employer paid life insurance to provide support for your family in the event of deathShort-term and long-term disability insurance that can provide income if you are unable to work due to illness or injuryTax-free expense accounts for health, dental, and dependent careResources that provide support and promote physical, emotional, social, and financial well-beingSupport to help you reach your career goals:
Training, classes, and professional developmentTuition reimbursementFederal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov )Employee Assistance Program (EAP) for work/life support:
A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performanceCommon sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issuesDaily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies
based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
APPLICANTS WITH DISABILITIES
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.