COPE Health Solutions
Office Manager
COPE Health Solutions, San Diego, California, United States, 92189
Description
COPE Health Solutions has an exciting new role for an experienced business professional to manage and grow our office operations. The successful candidate must have a bachelor's degree with a minimum of 1-3 years of experience as an office manager. The successful candidate must be a punctual, reliable, proactive, and quality-driven, high performer, who is exceptionally well organized. They must demonstrate the ability to effectively multi-task and manage constantly shifting priorities with excellent oral/written communication skills, while maintaining strict confidentiality. The Office Manager at COPE Health Solutions will assist the Director of Information Technology and Manager of People Experience with the management and maintenance of the corporate office spaces of our California offices and ensure the smooth operation of the day-to-day business of the company. Additionally, this individual will work closely with the Director of Information Technology to support several ongoing IT projects.
FLSA Status
Non-Exempt
Salary Range
$24.00 - $30.00 per hour
Reports To
Director of IT
Direct Reports
None
Location
Downtown Los Angeles (Onsite)
Travel
Up to 20%
Work Type
Regular
Schedule
Full Time
Position Description:Maintain office organization, professional work environment and functionality alwaysMaintain an updated central contact list accessible to all staffExhibiting leadership skills, decision-making skills, conflict management skills and team building skills to generate productive and positive relationships with all team membersMaintain, manage, and assign all badges, keys, and fobs for California corporate officesMaintain printers and other office equipmentManage office mail, scanning, and department distributionPerform miscellaneous basic IT tasks as communicated by the Director of ITAssist managers with managing, negotiating and ordering additional keys, locks, and/or services from locksmith vendorsManage cleaning services, ensuring office space is cleaned daily, whiteboards/write-on walls maintained, kitchen and appliances, maintained, etc.Build and maintain relationships with building management, security, and other office support vendorsCoordinate space planning, office upgrades/expansion, internal moves, preparation of workstations, interior design needs and furniture inquiries, etc.Manage/Maintain storage facility, including coordination of an annual reorganizationAssist the CEO with maintaining the budget, inventory, and distribution of office supplies for all corporate officesManage, negotiate, and order parking permits/validations, ensuring excellent customer service and ease of parking for clients, Board, employees and contractorsManage and maintain office space to ensure effective workspace for team members and visitorsManage and maintain the monthly snack/supply budget for our officesOrganize internal meetings, video conferences and conference calls, including preparing meeting rooms, contacting attendees, facilitating their attendance, ensuring that required informational materials and equipment are prepared in advanceProactively provide support to the Executive Assistants of our company executives by anticipating needs and finding solutions to potential issuesAttend meetings and take minutes as assignedMaintain meeting room bookings and handle required set up for meetings, luncheons, etc. for the CEO and other executives as assignedMaintain lactation/wellness room bookingsAttend and assist with coordination of all company eventsAssist in managing the corporate calendar and scheduling complex appointments and meetingsAssist in coordinating the logistics of travel arrangements as assignedAssist with company banking depositsUpdate COPE Health Solutions key client list, corporate mailing list and business development spreadsheet as neededCarry out other duties, tasks, and projects assignedPreferred Qualifications:
B.A. or B.S. Degree, Master's Degree preferredMinimum 1-3 years of experience as an office manager preferredStrong customer drive and dedication to quality and successExcellent interpersonal, oral and written communication skillsExcellent customer service skillsDetail-oriented and able to work well independentlyAble to work collaboratively and effectively while handling multiple projects on various timelines in an extremely fast-paced environmentStrong project management, communication, prioritization and feedback skills are critical to successAbility to travel to our California officesTechnical Skills :
Extremely high level of proficiency with Microsoft Office programs (Outlook, Word, Excel and PowerPoint, and Project Management)Trello
Benefits:
As a firm passionate about health care, we're deeply committed to the health and wellness of our own team members. We offer comprehensive, affordable insurance plans for our team and their families, and a host of other unique benefits, such as a yearly stipend for wellness-related activities and a paid parental leave program. You can learn more about our benefits offerings here: https://copehealthsolutions.com/careers/why-cope-health-solutions/.
About COPE Health Solutions COPE Health Solutions is a national tech-enabled services firm powering success for health plans and for providers in risk arrangements. Our comprehensive NCQA certified population health management platform and highly experienced team brings deep expertise, experience, proven tools, and processes to improve financial performance and quality outcomes for all types of payers and providers. CHS de-risks the roadmap to advanced value-based payment and improves quality and financial performance for providers, health plans and self-insured employers. For more information, visit CopeHealthSolutions.com.
To Apply:
To apply for this position or for more information about COPE Health Solutions, visit us at https://copehealthsolutions.com/careers/open-positions/.
COPE Health Solutions has an exciting new role for an experienced business professional to manage and grow our office operations. The successful candidate must have a bachelor's degree with a minimum of 1-3 years of experience as an office manager. The successful candidate must be a punctual, reliable, proactive, and quality-driven, high performer, who is exceptionally well organized. They must demonstrate the ability to effectively multi-task and manage constantly shifting priorities with excellent oral/written communication skills, while maintaining strict confidentiality. The Office Manager at COPE Health Solutions will assist the Director of Information Technology and Manager of People Experience with the management and maintenance of the corporate office spaces of our California offices and ensure the smooth operation of the day-to-day business of the company. Additionally, this individual will work closely with the Director of Information Technology to support several ongoing IT projects.
FLSA Status
Non-Exempt
Salary Range
$24.00 - $30.00 per hour
Reports To
Director of IT
Direct Reports
None
Location
Downtown Los Angeles (Onsite)
Travel
Up to 20%
Work Type
Regular
Schedule
Full Time
Position Description:Maintain office organization, professional work environment and functionality alwaysMaintain an updated central contact list accessible to all staffExhibiting leadership skills, decision-making skills, conflict management skills and team building skills to generate productive and positive relationships with all team membersMaintain, manage, and assign all badges, keys, and fobs for California corporate officesMaintain printers and other office equipmentManage office mail, scanning, and department distributionPerform miscellaneous basic IT tasks as communicated by the Director of ITAssist managers with managing, negotiating and ordering additional keys, locks, and/or services from locksmith vendorsManage cleaning services, ensuring office space is cleaned daily, whiteboards/write-on walls maintained, kitchen and appliances, maintained, etc.Build and maintain relationships with building management, security, and other office support vendorsCoordinate space planning, office upgrades/expansion, internal moves, preparation of workstations, interior design needs and furniture inquiries, etc.Manage/Maintain storage facility, including coordination of an annual reorganizationAssist the CEO with maintaining the budget, inventory, and distribution of office supplies for all corporate officesManage, negotiate, and order parking permits/validations, ensuring excellent customer service and ease of parking for clients, Board, employees and contractorsManage and maintain office space to ensure effective workspace for team members and visitorsManage and maintain the monthly snack/supply budget for our officesOrganize internal meetings, video conferences and conference calls, including preparing meeting rooms, contacting attendees, facilitating their attendance, ensuring that required informational materials and equipment are prepared in advanceProactively provide support to the Executive Assistants of our company executives by anticipating needs and finding solutions to potential issuesAttend meetings and take minutes as assignedMaintain meeting room bookings and handle required set up for meetings, luncheons, etc. for the CEO and other executives as assignedMaintain lactation/wellness room bookingsAttend and assist with coordination of all company eventsAssist in managing the corporate calendar and scheduling complex appointments and meetingsAssist in coordinating the logistics of travel arrangements as assignedAssist with company banking depositsUpdate COPE Health Solutions key client list, corporate mailing list and business development spreadsheet as neededCarry out other duties, tasks, and projects assignedPreferred Qualifications:
B.A. or B.S. Degree, Master's Degree preferredMinimum 1-3 years of experience as an office manager preferredStrong customer drive and dedication to quality and successExcellent interpersonal, oral and written communication skillsExcellent customer service skillsDetail-oriented and able to work well independentlyAble to work collaboratively and effectively while handling multiple projects on various timelines in an extremely fast-paced environmentStrong project management, communication, prioritization and feedback skills are critical to successAbility to travel to our California officesTechnical Skills :
Extremely high level of proficiency with Microsoft Office programs (Outlook, Word, Excel and PowerPoint, and Project Management)Trello
Benefits:
As a firm passionate about health care, we're deeply committed to the health and wellness of our own team members. We offer comprehensive, affordable insurance plans for our team and their families, and a host of other unique benefits, such as a yearly stipend for wellness-related activities and a paid parental leave program. You can learn more about our benefits offerings here: https://copehealthsolutions.com/careers/why-cope-health-solutions/.
About COPE Health Solutions COPE Health Solutions is a national tech-enabled services firm powering success for health plans and for providers in risk arrangements. Our comprehensive NCQA certified population health management platform and highly experienced team brings deep expertise, experience, proven tools, and processes to improve financial performance and quality outcomes for all types of payers and providers. CHS de-risks the roadmap to advanced value-based payment and improves quality and financial performance for providers, health plans and self-insured employers. For more information, visit CopeHealthSolutions.com.
To Apply:
To apply for this position or for more information about COPE Health Solutions, visit us at https://copehealthsolutions.com/careers/open-positions/.