Search Solution Group
Contract Executive Administrative Assistant
Search Solution Group, Charlotte, North Carolina, United States, 28245
Job Overview:
The Executive Administrative Assistant provides critical support to a senior Governance Group Member, acting as a strategic thought partner with strong business acumen. This role is essential in streamlining executive operations, managing complex schedules, supporting key business initiatives, and handling high-level projects. The ideal candidate will bring experience in executive support, exceptional organizational skills, and strategic insight to optimize the executive's time and priorities.
Key Responsibilities:Coordinate complex calendars and schedules for the executive, including long-term planning and strategic calendar cadences.Act as a point of communication between the executive and key stakeholders, ensuring timely follow-up on commitments and responsibilities.Manage sensitive matters with strict confidentiality and professionalism.Support meetings by preparing agendas, scribing notes, tracking action items, and developing presentations.Handle various administrative duties, including generating reports, managing expense reports, and inventorying department supplies.Plan and coordinate events, including logistics, travel, and catering arrangements.Assist in onboarding new senior leaders by coordinating with stakeholders and ensuring setup is complete.Proactively identify and solve potential issues, providing strategic and operational support for executive goals.Act as a collaborative team member, working closely with other Executive Business Partners (EBPs) within the organization.Requirements Include:Education:
Bachelor's degree or equivalent experience preferred.Experience:
Minimum of 5 years of administrative experience supporting multiple executives.Skills:
Proficiency in Microsoft Office (Word, Excel, PowerPoint); exemplary organizational and project management skills.Certifications:
None required, but advanced administrative certifications are a plus.Knowledge:
Strong understanding of executive support functions, confidentiality protocols, and calendar management.Key Competencies:Strategic Thinking:
Ability to understand the broader business context and anticipate the needs of the executive.Communication:
Excellent written and verbal communication skills; comfortable interacting with all levels within the organization.Problem-Solving:
Analytical and resourceful in navigating complex administrative challenges.Professionalism:
High level of discretion and sensitivity in handling confidential matters.Organization:
Exceptional attention to detail and ability to prioritize in a dynamic environment.Additional Information:Work Environment:
Office-based in Charlotte, NC, with potential for part-time remote work as needed.Reporting Structure:
Reports directly to a Governance Group Member, with a close working relationship with the senior leadership team.How to Apply:
To apply for this position, please click the "Apply" button at the top right of your screen. Alternatively, you can email your application to info@ssgresume.com. Please include your resume and any relevant documents to showcase your qualifications. We appreciate your interest in joining our team and look forward to reviewing your application!
Company Overview:
Our client is a leader in automating invoice and payment processes for mid-market businesses and is among the fastest-growing tech companies in the U.S., delivering efficient and innovative solutions that transform financial operations.
Equal Opportunity Employer Statement:
Search Solution Group is an Equal Opportunity Employer committed to fostering an inclusive workplace where diversity is valued and respected. We do not discriminate based on race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. All employment decisions are based on qualifications, merit, and business needs. We welcome applicants from all backgrounds to apply and contribute to our team.
Disclaimer:
Please note that the job description provided is not exhaustive and is subject to change. Additional duties may be assigned as needed to meet the evolving needs of the organization and to ensure the successful completion of projects and objectives.
The Executive Administrative Assistant provides critical support to a senior Governance Group Member, acting as a strategic thought partner with strong business acumen. This role is essential in streamlining executive operations, managing complex schedules, supporting key business initiatives, and handling high-level projects. The ideal candidate will bring experience in executive support, exceptional organizational skills, and strategic insight to optimize the executive's time and priorities.
Key Responsibilities:Coordinate complex calendars and schedules for the executive, including long-term planning and strategic calendar cadences.Act as a point of communication between the executive and key stakeholders, ensuring timely follow-up on commitments and responsibilities.Manage sensitive matters with strict confidentiality and professionalism.Support meetings by preparing agendas, scribing notes, tracking action items, and developing presentations.Handle various administrative duties, including generating reports, managing expense reports, and inventorying department supplies.Plan and coordinate events, including logistics, travel, and catering arrangements.Assist in onboarding new senior leaders by coordinating with stakeholders and ensuring setup is complete.Proactively identify and solve potential issues, providing strategic and operational support for executive goals.Act as a collaborative team member, working closely with other Executive Business Partners (EBPs) within the organization.Requirements Include:Education:
Bachelor's degree or equivalent experience preferred.Experience:
Minimum of 5 years of administrative experience supporting multiple executives.Skills:
Proficiency in Microsoft Office (Word, Excel, PowerPoint); exemplary organizational and project management skills.Certifications:
None required, but advanced administrative certifications are a plus.Knowledge:
Strong understanding of executive support functions, confidentiality protocols, and calendar management.Key Competencies:Strategic Thinking:
Ability to understand the broader business context and anticipate the needs of the executive.Communication:
Excellent written and verbal communication skills; comfortable interacting with all levels within the organization.Problem-Solving:
Analytical and resourceful in navigating complex administrative challenges.Professionalism:
High level of discretion and sensitivity in handling confidential matters.Organization:
Exceptional attention to detail and ability to prioritize in a dynamic environment.Additional Information:Work Environment:
Office-based in Charlotte, NC, with potential for part-time remote work as needed.Reporting Structure:
Reports directly to a Governance Group Member, with a close working relationship with the senior leadership team.How to Apply:
To apply for this position, please click the "Apply" button at the top right of your screen. Alternatively, you can email your application to info@ssgresume.com. Please include your resume and any relevant documents to showcase your qualifications. We appreciate your interest in joining our team and look forward to reviewing your application!
Company Overview:
Our client is a leader in automating invoice and payment processes for mid-market businesses and is among the fastest-growing tech companies in the U.S., delivering efficient and innovative solutions that transform financial operations.
Equal Opportunity Employer Statement:
Search Solution Group is an Equal Opportunity Employer committed to fostering an inclusive workplace where diversity is valued and respected. We do not discriminate based on race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. All employment decisions are based on qualifications, merit, and business needs. We welcome applicants from all backgrounds to apply and contribute to our team.
Disclaimer:
Please note that the job description provided is not exhaustive and is subject to change. Additional duties may be assigned as needed to meet the evolving needs of the organization and to ensure the successful completion of projects and objectives.