JLL
Facilities Coordinator
JLL, Pasadena, California, United States, 91122
JLL empowers you to shape a brighter way .Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world-class services, advisory, and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers, and find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades, or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.Support the Facility Manager in the delivery of services to operate and maintain the property, including customer/client services, financial management, facility maintenance, procurement, and supplier management. Develop relationships with key representatives in supporting client’s corporate real estate goals and objectives.Key Responsibilities
Collaborate with the Facilities Manager to oversee and coordinate facility maintenance, repairs, and projects with all agreed policies, procedures, and contract scope.Respond to all work orders in a timely manner, ensuring KPI compliance and excellent customer service.Support the implementation of facility improvement initiatives and sustainability practices.Manage and maintain facility-related documentation, records, and databases, including intranet hub sites when required.Identify opportunities for improved operation and service excellence.Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times.Schedule and manage repairs and maintenance, minor works, and other work requests, tracking to completion.Assist in managing vendor relationships and supplier performance evaluations.Coordinate the delivery of site amenities which may include fitness, food services, transportation, support moves as required, and act as the site key point of contact.Provide coordination and support for events, meetings, and conference facilities as required.Maintain emergency response plans including evacuation, implementation of after-hours emergency response, and environmental health and safety.Skills & Competencies
Bachelor's degree or equivalent work experience in facilities management or related field.1+ year of industry experience in either the corporate environment, third-party service provider, or as a consultant.Excellent customer, computer, verbal, and written communication skills.Demonstrated ability to prioritize tasks and manage time effectively.Basic knowledge of building systems (mechanical and electrical systems), local building codes, and regulations.Knowledge of facility operations, maintenance, and safety standards.Proven accounting acumen, including purchase order and invoice management.Familiarity with technology solutions and tools for operations optimization.Ability to analyze data and generate meaningful reports.Ability to work effectively in a team-oriented environment.Estimated total compensation for this position:
53,300.00 – 77,300.00 USD per yearLocation:
On-site – PASADENA, CAIf this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!Personalized benefits that support personal well-being and growth:401(k) plan with matching company contributions.Comprehensive Medical, Dental & Vision Care.Paid parental leave at 100% of salary.Paid Time Off and Company Holidays.JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally, the personal information we collect from you is for the purposes of processing in connection with JLL’s recruitment process. We endeavor to keep your personal information secure with an appropriate level of security and keep it for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our
Candidate Privacy Statement .For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy
here .This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at
Accommodation Requests .Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.California Residents onlyIf you are a California resident as defined in the California Consumer Privacy Act (CCPA), please view our
Supplemental Privacy Statement
which describes your rights and disclosures about your personal information.Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.Accepting applications on an ongoing basis until candidate identified.
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Collaborate with the Facilities Manager to oversee and coordinate facility maintenance, repairs, and projects with all agreed policies, procedures, and contract scope.Respond to all work orders in a timely manner, ensuring KPI compliance and excellent customer service.Support the implementation of facility improvement initiatives and sustainability practices.Manage and maintain facility-related documentation, records, and databases, including intranet hub sites when required.Identify opportunities for improved operation and service excellence.Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times.Schedule and manage repairs and maintenance, minor works, and other work requests, tracking to completion.Assist in managing vendor relationships and supplier performance evaluations.Coordinate the delivery of site amenities which may include fitness, food services, transportation, support moves as required, and act as the site key point of contact.Provide coordination and support for events, meetings, and conference facilities as required.Maintain emergency response plans including evacuation, implementation of after-hours emergency response, and environmental health and safety.Skills & Competencies
Bachelor's degree or equivalent work experience in facilities management or related field.1+ year of industry experience in either the corporate environment, third-party service provider, or as a consultant.Excellent customer, computer, verbal, and written communication skills.Demonstrated ability to prioritize tasks and manage time effectively.Basic knowledge of building systems (mechanical and electrical systems), local building codes, and regulations.Knowledge of facility operations, maintenance, and safety standards.Proven accounting acumen, including purchase order and invoice management.Familiarity with technology solutions and tools for operations optimization.Ability to analyze data and generate meaningful reports.Ability to work effectively in a team-oriented environment.Estimated total compensation for this position:
53,300.00 – 77,300.00 USD per yearLocation:
On-site – PASADENA, CAIf this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!Personalized benefits that support personal well-being and growth:401(k) plan with matching company contributions.Comprehensive Medical, Dental & Vision Care.Paid parental leave at 100% of salary.Paid Time Off and Company Holidays.JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally, the personal information we collect from you is for the purposes of processing in connection with JLL’s recruitment process. We endeavor to keep your personal information secure with an appropriate level of security and keep it for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our
Candidate Privacy Statement .For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy
here .This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at
Accommodation Requests .Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.California Residents onlyIf you are a California resident as defined in the California Consumer Privacy Act (CCPA), please view our
Supplemental Privacy Statement
which describes your rights and disclosures about your personal information.Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.Accepting applications on an ongoing basis until candidate identified.
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