UMass Dartmouth
Director of Facilities Operations (On-site)
UMass Dartmouth, Dartmouth, Massachusetts, us, 02714
OFFICIAL JOB TITLE:
Director of Facilities OperationsDIVISION:
Administration & FacilitiesBARGAINING UNIT STATUS:
ESU Cat. 18DEPARTMENT:
FacilitiesFLSA STATUS:
ExemptEEO STATUS : 1.4JOB CODE : 043REPORTS TO:
Reports to the Associate Vice Chancellor for Facilities ManagementSUPERVISES:
Exercises direct supervision over the Energy and Sustainability Engineer and Assistant Director of Campus Sustainability, provides indirect supervision to Facilities Operations staff and functional supervision of grounds and custodial, trades, and powerplant staff within the Department of Facilities ManagementSUMMARY PURPOSE OF POSITION:
This is a senior level position responsible for the policies and procedures for campus-wide Facilities Operations. The Director assists in policy discussions with respect to reducing the University's carbon footprint, operational sustainability goals and proposals related to energy conservation projects as well as monitors energy use and works with the University's energy consultant to ensure best energy model and costs. The Director continually monitors all Facilities operational activities to assure the mission requirements are effectively fulfilled and prepares and maintains operational plans while measuring and reporting performance against those plans including work order performance. The Director is responsible for managing and developing multiple project/operations budgets and assists with overall Facilities Management budget process, personnel, staffing, equipment, consumable supply requirements and vendor relations necessary to provide efficient delivery of services to all campuses. The incumbent collaborates with stakeholders and groups to coordinate and support the University's academic and research activity, manages special events and participates in responding to campus emergencies, including weather events, snow removal, floods, fires and building access.EXAMPLES OF PRIMARY DUTIES AND RESPONSIBILITIES :Serves as the liaison and the first point of contact for outside vendors (i.e., CES) and the campus community for sustainability initiativesServes as the major grant writer for sustainability and conservation opportunitiesOversees the University Decarbonation Master PlanManages energy/utility budget and forecasts potential variancesManages and delivers a variety of small projects across all campuses, on time and within budgetDevelops bid specifications, bidding, contracting, and oversees construction or maintenance contracts with outside vendorsDevelops building systems/programs in response to educational requirements of various University committeesResponds to and coordinates operations response to emergency situations during regular shifts, nights, weekend, and holidays, serves "on-call" on a rotating basis to manage facilities related emergencies and approves call backs, as neededPrepares reports relating to the physical development of the University to the President and Board of Trustees through and at the request of the Associate Vice Chancellor for Administrative ServicesConsults with division leaders regarding construction, maintenance, or repair projectsAssists in the preparation and presentation of the fiscal budgets for the operation of the physical plantEnsures building projects are completed in accordance with projected plans and schedulesParticipates in yearly and long-range capital outlay requests for the UniversityActs as a liaison with State Energy Office, State Bureau of Motor Vehicle, Division of Environmental Quality Engineering and other applicable federal, state and local agencies, architects and engineersDevelops training programs for new employees, periodically reviews existing staffing levels for maximum productivity, assigns project work to the Facilities Management staff and reviews the results to improve processes and protocols within responsibilitiesProvides staffing analyses for any new or renovated facilities, including recommendations for equipmentCoordinates the planning, design, and supervision of repair and renovation projects and arranges funding sourceMaintains Standard Operating Procedures (SOPs) for physical plant activitiesExercises responsibility for the performance and monitoring of work orders to ensure that assigned tasks are completed in a satisfactory and timely basis; tasks include touring facilities to monitor work order completion and standards of cleanliness, as well as seasonal response for snow removal, accreditation and start of school activitiesEstablishes and maintains good working relationships among members of the department and University including comprehensive communication regarding work order requests and associated projectsServes as back-up to Facilities directors and managersAssists the Grounds and Custodial crew, as needed, and supports campus special events in all facilities and operational aspectsWorks with Facilities Management managers to ensure procurement rules and regulations are being adhered toManages and is responsible for off-campus operationsPerforms other job-related duties and responsibilities that may be assigned and/or the job description changed periodically to reflect changing organization needs
MINIMUM QUALIFICATIONS :EDUCATION :Bachelor's degree in Facilities Management, Facilities Engineering, Electrical or Mechanical Engineering or closely related field
EXPERIENCE:
Significant (over five years) engineering experienceSignificant (over five years) of progressively responsible experience in facilities managementDemonstrated (over three years) experience as a senior management level administrator in a facilities department
OTHER :
Must be able to respond to situations that arise during holidays, weekends or evenings including being "on-call" after normal business hoursValid Massachusetts driver's license requiredMay work under adverse conditions and extremes of heat, cold, dampness and humidityMay be exposed to the harmful effects of noxious gases, mold, mildew, may work in confined spaces and various heights such as manholes, ladders, staging and the campanileSome travel may be required
PREFERRED QUALIFICATIONS:Demonstrated (over three years) experience with successful grant writingSignificant (over seven years) engineering experienceExperience working with a government decarbonization planMaster's degree in an area related to Facilities ManagementExperience working in an environment covered by a collective bargaining agreementWorking knowledge of federal, state, and Environmental Protection Agency (EPA) requirements
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:Possess specific technical expertise in facilities management that includes operations activities (i.e., grounds, custodial, trades and maintenance)Thorough familiarity with large scale requirements for physical plant operations and planning on an institutional levelExperience with various software as it relates to office, budget preparation, report writing and management software including work order systemsKnowledge of policies, procedures and relevant regulations that govern operations of facilitiesExcellent oral and written and interpersonal communications skillsAbility to develop a spirit of teamwork and cohesiveness with groups on campus in establishing goals and timetables for facility projectsSkill in managing a diverse unionized labor pool and experience in a unionized setting in higher educationExcellent analytical skillsDemonstrated leadership and management skills with the ability to successfully manage multiple tasksAbility to be interactive with faculty, staff, and student customersAbility to respond to emergency situations in plant operationsExperience in grant writing and proven success in obtaining grants for energy programsThis position requires 24-hour call back in cases of emergency and supervisory presence, when required, on all shiftsMay be exposed to the following: adverse weather conditions such as rain, snow, extreme heat or cold; other conditions such as noise, vibration, fumes, etc.Ability to approach issues with independent thinking and creative progressive solutions
SALARY:
$93,000 - $120,000UMass Dartmouth offers exciting benefits such as:75% Employer-Paid Health InsuranceFlexible Spending AccountsLife InsuranceLong Term DisabilityState Pension Retirement PlanOptional Retirement Savings PlansTuition Credit (Employee, Spouse, & Dependents)Twelve (12) paid holidaysPaid personal, vacation, and sick timeAnd More!
Benefits for ESU Union : ESUApplicants must be authorized for employment in the U.S. on a full-time basis. Employment-based visa sponsorship is not available.To apply please submit a letter of interest, a current resume and the contact information for three professional references.The deadline for internal applicants has been met.The review of applications will be immediate and ongoing until the position is filled.
Director of Facilities OperationsDIVISION:
Administration & FacilitiesBARGAINING UNIT STATUS:
ESU Cat. 18DEPARTMENT:
FacilitiesFLSA STATUS:
ExemptEEO STATUS : 1.4JOB CODE : 043REPORTS TO:
Reports to the Associate Vice Chancellor for Facilities ManagementSUPERVISES:
Exercises direct supervision over the Energy and Sustainability Engineer and Assistant Director of Campus Sustainability, provides indirect supervision to Facilities Operations staff and functional supervision of grounds and custodial, trades, and powerplant staff within the Department of Facilities ManagementSUMMARY PURPOSE OF POSITION:
This is a senior level position responsible for the policies and procedures for campus-wide Facilities Operations. The Director assists in policy discussions with respect to reducing the University's carbon footprint, operational sustainability goals and proposals related to energy conservation projects as well as monitors energy use and works with the University's energy consultant to ensure best energy model and costs. The Director continually monitors all Facilities operational activities to assure the mission requirements are effectively fulfilled and prepares and maintains operational plans while measuring and reporting performance against those plans including work order performance. The Director is responsible for managing and developing multiple project/operations budgets and assists with overall Facilities Management budget process, personnel, staffing, equipment, consumable supply requirements and vendor relations necessary to provide efficient delivery of services to all campuses. The incumbent collaborates with stakeholders and groups to coordinate and support the University's academic and research activity, manages special events and participates in responding to campus emergencies, including weather events, snow removal, floods, fires and building access.EXAMPLES OF PRIMARY DUTIES AND RESPONSIBILITIES :Serves as the liaison and the first point of contact for outside vendors (i.e., CES) and the campus community for sustainability initiativesServes as the major grant writer for sustainability and conservation opportunitiesOversees the University Decarbonation Master PlanManages energy/utility budget and forecasts potential variancesManages and delivers a variety of small projects across all campuses, on time and within budgetDevelops bid specifications, bidding, contracting, and oversees construction or maintenance contracts with outside vendorsDevelops building systems/programs in response to educational requirements of various University committeesResponds to and coordinates operations response to emergency situations during regular shifts, nights, weekend, and holidays, serves "on-call" on a rotating basis to manage facilities related emergencies and approves call backs, as neededPrepares reports relating to the physical development of the University to the President and Board of Trustees through and at the request of the Associate Vice Chancellor for Administrative ServicesConsults with division leaders regarding construction, maintenance, or repair projectsAssists in the preparation and presentation of the fiscal budgets for the operation of the physical plantEnsures building projects are completed in accordance with projected plans and schedulesParticipates in yearly and long-range capital outlay requests for the UniversityActs as a liaison with State Energy Office, State Bureau of Motor Vehicle, Division of Environmental Quality Engineering and other applicable federal, state and local agencies, architects and engineersDevelops training programs for new employees, periodically reviews existing staffing levels for maximum productivity, assigns project work to the Facilities Management staff and reviews the results to improve processes and protocols within responsibilitiesProvides staffing analyses for any new or renovated facilities, including recommendations for equipmentCoordinates the planning, design, and supervision of repair and renovation projects and arranges funding sourceMaintains Standard Operating Procedures (SOPs) for physical plant activitiesExercises responsibility for the performance and monitoring of work orders to ensure that assigned tasks are completed in a satisfactory and timely basis; tasks include touring facilities to monitor work order completion and standards of cleanliness, as well as seasonal response for snow removal, accreditation and start of school activitiesEstablishes and maintains good working relationships among members of the department and University including comprehensive communication regarding work order requests and associated projectsServes as back-up to Facilities directors and managersAssists the Grounds and Custodial crew, as needed, and supports campus special events in all facilities and operational aspectsWorks with Facilities Management managers to ensure procurement rules and regulations are being adhered toManages and is responsible for off-campus operationsPerforms other job-related duties and responsibilities that may be assigned and/or the job description changed periodically to reflect changing organization needs
MINIMUM QUALIFICATIONS :EDUCATION :Bachelor's degree in Facilities Management, Facilities Engineering, Electrical or Mechanical Engineering or closely related field
EXPERIENCE:
Significant (over five years) engineering experienceSignificant (over five years) of progressively responsible experience in facilities managementDemonstrated (over three years) experience as a senior management level administrator in a facilities department
OTHER :
Must be able to respond to situations that arise during holidays, weekends or evenings including being "on-call" after normal business hoursValid Massachusetts driver's license requiredMay work under adverse conditions and extremes of heat, cold, dampness and humidityMay be exposed to the harmful effects of noxious gases, mold, mildew, may work in confined spaces and various heights such as manholes, ladders, staging and the campanileSome travel may be required
PREFERRED QUALIFICATIONS:Demonstrated (over three years) experience with successful grant writingSignificant (over seven years) engineering experienceExperience working with a government decarbonization planMaster's degree in an area related to Facilities ManagementExperience working in an environment covered by a collective bargaining agreementWorking knowledge of federal, state, and Environmental Protection Agency (EPA) requirements
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:Possess specific technical expertise in facilities management that includes operations activities (i.e., grounds, custodial, trades and maintenance)Thorough familiarity with large scale requirements for physical plant operations and planning on an institutional levelExperience with various software as it relates to office, budget preparation, report writing and management software including work order systemsKnowledge of policies, procedures and relevant regulations that govern operations of facilitiesExcellent oral and written and interpersonal communications skillsAbility to develop a spirit of teamwork and cohesiveness with groups on campus in establishing goals and timetables for facility projectsSkill in managing a diverse unionized labor pool and experience in a unionized setting in higher educationExcellent analytical skillsDemonstrated leadership and management skills with the ability to successfully manage multiple tasksAbility to be interactive with faculty, staff, and student customersAbility to respond to emergency situations in plant operationsExperience in grant writing and proven success in obtaining grants for energy programsThis position requires 24-hour call back in cases of emergency and supervisory presence, when required, on all shiftsMay be exposed to the following: adverse weather conditions such as rain, snow, extreme heat or cold; other conditions such as noise, vibration, fumes, etc.Ability to approach issues with independent thinking and creative progressive solutions
SALARY:
$93,000 - $120,000UMass Dartmouth offers exciting benefits such as:75% Employer-Paid Health InsuranceFlexible Spending AccountsLife InsuranceLong Term DisabilityState Pension Retirement PlanOptional Retirement Savings PlansTuition Credit (Employee, Spouse, & Dependents)Twelve (12) paid holidaysPaid personal, vacation, and sick timeAnd More!
Benefits for ESU Union : ESUApplicants must be authorized for employment in the U.S. on a full-time basis. Employment-based visa sponsorship is not available.To apply please submit a letter of interest, a current resume and the contact information for three professional references.The deadline for internal applicants has been met.The review of applications will be immediate and ongoing until the position is filled.