Administrative Assistant

Administrative Assistant On-siteRecovery & HousingPart time Springfield, Massachusetts, United States Description MHA is seeking an organized, innovative administrative professional to ensure the smooth operation of quality services. A successful candidate will have proven administrative experience with a background in human services, case management, basic data entry and analysis, and electronic health records. A qualified candidate will be highly organized with a passion for strengthening systems and working alongside a highly productive team. Efficiency and the ability to work with others is paramount. This part time 25-hour position is a great opportunity for someone looking to give back to their community through the use of the professional administrative skills. Hours: (9a-2p, 25 hours per week) Position?s Essential Functions ? Creation of forms and worksheets ? Maintain medical records in physical and electronic form ? Utilizing the electronic health record to generate reports ? Data entry into electronic health records and other software systems (Virtual Gateway) ? Assist in management of schedules, open positions, and onboarding ? Manage participant consents and other relevant deadlines ? Assist in tracking client insurance and billing ? Making copies, compiling reports and data, scanning records Requirements ? Ability to work with a diverse team efficiently ? Ability to manage multiple priorities regularly ? Ability to take notes, follow processes and procedures ? Familiarity or ability to learn and follow all confidentiality process and procedures ? Ability to treat each team member, vendor, and collateral contact with respect, integrity and compassion ? Proficiency in Microsoft office products including Word, Excel, Outlook, One Note required ? Ability to learn new software like Complete Payroll (Employee Payroll/Information), EHANA (electronic health care record), RELIAS (online training portal) RED CAP ? Proficient with administrative processes like using the phone, scanning, emailing, setting up meetings ? Excellent communication skill and ability to represent division programs to public