Office Services Administrator

Rochester Electronics is hiring immediately for an Office Services Administrator!For the last 40 years, Rochester Electronics, in partnership with over 70 leading semiconductor manufacturers, has provided our valued customers with a continuous source of critical semiconductors. As an original manufacturer stocking distributor, Rochester has over 15 billion devices in stock encompassing more than 200,000-part numbers, providing the world’s most extensive range of end-of-life (EOL) and broadest range of active semiconductors.General SummaryThe Office Services Administrator is an energetic and enthusiastic key contributor in managing company visitors, events, and campus building support. The customer-focused and detail-oriented Office Services Administrator will collaborate with cross-functional teams in the planning, coordination, and execution of company events, including employee lunches and activities, conferences, and meetings, as well as other administrative office duties such as greeting visitors, entering visitors into the online visitor check-in system, sorting mail and other duties as assigned.ResponsibilitiesVisitor reception and managementManage lobby entrance cameras and visitor check-in system for all buildings.Review required forms and visual compliance for all building visitors.Sort incoming mail and stamp outgoing mail.Customer, supplier, and internal meeting room(s) coordinationAssist with booking meetings and setting up meeting room(s) with supplies as needed.Ordering, maintaining, and organizing supplies for meetings, such as paper products, snacks, beverages, etc.Catering and supply coordinationPlacing, delivery, and setup of catering orders and/or external pickup, delivery, and setup of catering orders to meeting roomsScheduling Facilities for pre and post-meeting(s) cleaningsTravel between multiple facilities in Newburyport and Portsmouth, NH to conduct aboveAssist with coordination, promotions, and programs of company-wide employee eventsAssist with lobby and cafeteria display communications, PowerPoints, etc.Additional administrative duties that include, but are not limited to, support of Executive, Human Resources, and Facility DepartmentsTravel and purchase supplies at stores as needed.Other duties as assigned.Qualifications1 year of experience conducting administrative or event planning dutiesMust have a valid driver’s license.Strong time management and detailed focus abilityMust demonstrate enthusiasm for creating a pleasant experience.Excellent interpersonal skills, ability to work well with all levels and independently.Strong organizational skills, accuracy, and attention to detailMaintain a high level of professionalism among staff, customers, and suppliers.Experience with Microsoft Word, Excel, and PowerPointAbility to use good judgment and discretion.Ability to maintain confidentiality.Rochester Electronics is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, veteran status, or other characteristics protected by applicable law.

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