Fairfax County, VA
Administrative Assistant IV
Fairfax County, VA, Fairfax, Virginia, United States, 22035
Salary :
$48,617.09 - $81,028.48 Annually
Location :
FAIRFAX (EJ32), VA
Job Type:
FT Hourly W BN
Job Number:
24-02583
Department:
DPWES Wastewater Management
Opening Date:
11/02/2024
Closing Date:
11/8/2024 11:59 PM Eastern
Pay Grade:
S17
Posting Type:
Open to General Public
Job Announcement
Looking for a challenging and dynamic role that will provide you with learning opportunities every day? The Wastewater Planning and Monitoring Division is looking for its next office administrative assistant to support its leadership team in meeting the organization's mission of protecting public and environmental health.
This position provides general administrative support to the Deputy Director for Stormwater and Wastewater divisions, and the Division Director and the Branch Chiefs in Wastewater Planning and Monitoring Division.
This includes:
Responding to inquiries from staff, board offices, and citizens. Drafting, reviewing, and processing business documents and memos, including board items. Maintaining confidentiality related to personnel and executive level correspondence. Managing and purchasing office supplies to support general operational needs. Serving as the division records manager. Maintaining holding files for documents requiring signature and following up to ensure that action item response deadlines are met. Coordinating and scheduling meetings; monitoring and scheduling conference rooms as needed. Maintaining the calendar of deputy director for Stormwater and Wastewater. Supporting the division's financial staff in preparing, filing and maintaining records. Responsible for submitting work orders for maintaining office equipment Processing all paperwork and certified mail for grant applications and other documents. Supporting the tracking of division wide training. Managing all division business travel and conference arrangements. Managing office events, agency-wide events, large meetings, conference room calendars and assisting with the annual department picnic.
The successful candidate will possess:
Extraordinary organizational skills Strong customer service skills Political awareness in an office setting Strong writing and editing skills
Wastewater Management positions are responsible for providing uninterrupted sewer service to residents during adverse weather or other emergencies. This position is designated as emergency service personnel and is subject to 24-hour on-call and may be required to report to work during adverse weather or other emergencies, including after-hours and weekend work during emergency incidents to fulfill emergency service duties.
Wastewater Management is part of the Department of Public Works and Environmental Services (DPWES), please visit us to learn more about us.
DPWES is a diverse, nationally accredited, and award-winning public works agency with approximately 1,000 employees providing solid waste, capital facility development, wastewater, stormwater, urban forestry, and land acquisition management services for the most populous county in Virginia. Join our team to help us protect the environment and serve the people of Fairfax County by creating and preserving a sustainable community that is an ideal place to live, work, and play for everyone.
Fairfax County Government is committed to our employees, and offers comprehensive benefits, including a defined-benefit retirement plan; medical, life and disability insurance; paid leave; tuition reimbursement; and reasonable accommodations for individuals with disabilities. Through our LiveWell Program and the County Benefits Division, we endeavor to cultivate a culture of wellbeing that empowers, educates, and engages employees and retirees to make life-long choices that promote a holistic approach to their physical, mental, emotional, social, spiritual, and financial wellness. Please review our awesome benefits:DPWES is a nationally recognized Utility of the Future responsible for maintaining more than 3,000 miles of sanitary sewers, 60+ pump-stations, and a NACWA Platinum Award winning 67 million gallon per day treatment plant.
Note:
The assigned functional areas for this position are general administrative assistance and office management.Employment Standards
MINIMUM QUALIFICATIONS:Any combination of education, experience and training equivalent to high school graduation and three years of experience providing administrative support in the assigned functional area(s).
CERTIFICATES AND LICENSES REQUIRED:A valid driver's license.
NECESSARY SPECIAL REQUIREMENTS:The appointee to this position will be required to complete a criminal background check and driving record check to the satisfaction of the employer.
PREFERRED QUALIFICATIONS:
2+ years of experience in writing and proofreading senior level business documents 2+ years of experience in purchasing and managing office supplies. 2+ years of experience in managing travel arrangements. 2+ years of experience in front-line customer service. 3+ years of experience in managing office events and administrative projects. 3+ years of experience in managing and maintaining office records.
PHYSICAL REQUIREMENTS:Ability to communicate, both orally and in writing. Ability to input, access, and retrieve information from a computer. Ability to lift up to 15 pounds. Ability to operate county vehicles to various locations throughout Fairfax County to attend meetings and provide coverage. Ability to produce organized and legible handwritten, typed/computer generated documents including the use of graphics. Position is generally sedentary. However, it requires the ability to stoop, bend, and reach. All duties performed with or without reasonable accommodations.
SELECTION PROCEDURE:Panel interview and may include exercise.
The population of Fairfax County is very diverse where 38.7% of residents speak a language other than English at home () and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.
Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov EEO/AA/TTY.
#LI-JT1
Merit Positions
Fairfax County is proud to offer employees an attractive and comprehensive benefits program, including the following:Medical/Vision/Dental Insurance Coverage
Group Term Life Insurance
Long Term Disability
LiveWell Program
Flexible Spending Programs
Paid Leave (annual, sick, parental, volunteer activity, and more!)
Paid Holidays
Contributory Retirement Plan
Deferred Compensation
Employee Assistance Program
Employees' Child Care Center
Commuter Benefit Program
Continuous Learning Opportunities
NOTE: Fairfax County Government is a qualifying employer under the Public Service Loan Forgiveness program. For more information about the PSLF program: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
For additional details please visit the
Non-Merit PositionsNon-Merit Benefit Eligible: scheduled to work a minimum 1,040 hours and no more than a maximum of 1,560 hours in a calendar year.
Medical/Vision/Dental Insurance Coverage
Flexible Spending Program
Deferred Compensation
Temporary: scheduled to work a maximum of 900 hours in a calendar year.
No benefits
01
What is the highest level of education that you have completed?
Less than 12th gradeHigh school diploma or GEDSome collegeAssociate's degreeBachelor's degreeMaster's degreeDoctorate degree
02
If you answered "Some college" for the highest level of education completed, please indicate the number of quarter or semester hours you have completed towards a degree.
Less than 45 quarter hours45 to less than 90 quarter hours90 to less than 135 quarter hours135 to less than 180 quarter hours180 or more quarter hoursLess than 30 semester hours30 to less than 60 semester hours60 to less than 90 semester hours90 to less than 120 semester hours120 or more semester hoursNot applicable
03
How many years of full-time equivalent experience do you have providing administrative support in the following functional areas: general administrative assistance and/or office management?
NoneLess than one yearOne to less than two yearsTwo to less than three yearsThree to less than four yearsFour to less than five yearsFive or more years
04
Do you currently possess a valid driver's license?
YesNo
05
How many years of experience in writing and proofreading senior level business documents do you possess?
NoneLess than one yearOne to less than two yearsTwo to less than three yearsThree to less than four yearsFour to less than five yearsFive years or more
06
How many years of experience in purchasing and managing office supplies do you possess?
NoneLess than one yearOne to less than two yearsTwo to less than three yearsThree to less than four yearsFour to less than five yearsFive years or more
07
How many years of experience in managing travel arrangements for multiple employees do you possess?
NoneLess than one yearOne to less than two yearsTwo to less than three yearsThree to less than four yearsFour to less than five yearsFive years or more
08
How many years of experience in front-line customer service do you possess?
NoneLess than one yearOne to less than two yearsTwo to less than three yearsThree to less than four yearsFour to less than five yearsFive years or more
09
How many years of experience in managing office events and administrative projects do you possess?
NoneLess than one yearOne to less than two yearsTwo to less than three yearsThree to less than four yearsFour to less than five yearsFive years or more
10
How many years of experience in managing and maintaining office records do you possess?
NoneLess than one yearOne to less than two yearsTwo to less than three yearsThree to less than four yearsFour to less than five yearsFive years or more
Required Question
$48,617.09 - $81,028.48 Annually
Location :
FAIRFAX (EJ32), VA
Job Type:
FT Hourly W BN
Job Number:
24-02583
Department:
DPWES Wastewater Management
Opening Date:
11/02/2024
Closing Date:
11/8/2024 11:59 PM Eastern
Pay Grade:
S17
Posting Type:
Open to General Public
Job Announcement
Looking for a challenging and dynamic role that will provide you with learning opportunities every day? The Wastewater Planning and Monitoring Division is looking for its next office administrative assistant to support its leadership team in meeting the organization's mission of protecting public and environmental health.
This position provides general administrative support to the Deputy Director for Stormwater and Wastewater divisions, and the Division Director and the Branch Chiefs in Wastewater Planning and Monitoring Division.
This includes:
Responding to inquiries from staff, board offices, and citizens. Drafting, reviewing, and processing business documents and memos, including board items. Maintaining confidentiality related to personnel and executive level correspondence. Managing and purchasing office supplies to support general operational needs. Serving as the division records manager. Maintaining holding files for documents requiring signature and following up to ensure that action item response deadlines are met. Coordinating and scheduling meetings; monitoring and scheduling conference rooms as needed. Maintaining the calendar of deputy director for Stormwater and Wastewater. Supporting the division's financial staff in preparing, filing and maintaining records. Responsible for submitting work orders for maintaining office equipment Processing all paperwork and certified mail for grant applications and other documents. Supporting the tracking of division wide training. Managing all division business travel and conference arrangements. Managing office events, agency-wide events, large meetings, conference room calendars and assisting with the annual department picnic.
The successful candidate will possess:
Extraordinary organizational skills Strong customer service skills Political awareness in an office setting Strong writing and editing skills
Wastewater Management positions are responsible for providing uninterrupted sewer service to residents during adverse weather or other emergencies. This position is designated as emergency service personnel and is subject to 24-hour on-call and may be required to report to work during adverse weather or other emergencies, including after-hours and weekend work during emergency incidents to fulfill emergency service duties.
Wastewater Management is part of the Department of Public Works and Environmental Services (DPWES), please visit us to learn more about us.
DPWES is a diverse, nationally accredited, and award-winning public works agency with approximately 1,000 employees providing solid waste, capital facility development, wastewater, stormwater, urban forestry, and land acquisition management services for the most populous county in Virginia. Join our team to help us protect the environment and serve the people of Fairfax County by creating and preserving a sustainable community that is an ideal place to live, work, and play for everyone.
Fairfax County Government is committed to our employees, and offers comprehensive benefits, including a defined-benefit retirement plan; medical, life and disability insurance; paid leave; tuition reimbursement; and reasonable accommodations for individuals with disabilities. Through our LiveWell Program and the County Benefits Division, we endeavor to cultivate a culture of wellbeing that empowers, educates, and engages employees and retirees to make life-long choices that promote a holistic approach to their physical, mental, emotional, social, spiritual, and financial wellness. Please review our awesome benefits:DPWES is a nationally recognized Utility of the Future responsible for maintaining more than 3,000 miles of sanitary sewers, 60+ pump-stations, and a NACWA Platinum Award winning 67 million gallon per day treatment plant.
Note:
The assigned functional areas for this position are general administrative assistance and office management.Employment Standards
MINIMUM QUALIFICATIONS:Any combination of education, experience and training equivalent to high school graduation and three years of experience providing administrative support in the assigned functional area(s).
CERTIFICATES AND LICENSES REQUIRED:A valid driver's license.
NECESSARY SPECIAL REQUIREMENTS:The appointee to this position will be required to complete a criminal background check and driving record check to the satisfaction of the employer.
PREFERRED QUALIFICATIONS:
2+ years of experience in writing and proofreading senior level business documents 2+ years of experience in purchasing and managing office supplies. 2+ years of experience in managing travel arrangements. 2+ years of experience in front-line customer service. 3+ years of experience in managing office events and administrative projects. 3+ years of experience in managing and maintaining office records.
PHYSICAL REQUIREMENTS:Ability to communicate, both orally and in writing. Ability to input, access, and retrieve information from a computer. Ability to lift up to 15 pounds. Ability to operate county vehicles to various locations throughout Fairfax County to attend meetings and provide coverage. Ability to produce organized and legible handwritten, typed/computer generated documents including the use of graphics. Position is generally sedentary. However, it requires the ability to stoop, bend, and reach. All duties performed with or without reasonable accommodations.
SELECTION PROCEDURE:Panel interview and may include exercise.
The population of Fairfax County is very diverse where 38.7% of residents speak a language other than English at home () and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.
Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov EEO/AA/TTY.
#LI-JT1
Merit Positions
Fairfax County is proud to offer employees an attractive and comprehensive benefits program, including the following:Medical/Vision/Dental Insurance Coverage
Group Term Life Insurance
Long Term Disability
LiveWell Program
Flexible Spending Programs
Paid Leave (annual, sick, parental, volunteer activity, and more!)
Paid Holidays
Contributory Retirement Plan
Deferred Compensation
Employee Assistance Program
Employees' Child Care Center
Commuter Benefit Program
Continuous Learning Opportunities
NOTE: Fairfax County Government is a qualifying employer under the Public Service Loan Forgiveness program. For more information about the PSLF program: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
For additional details please visit the
Non-Merit PositionsNon-Merit Benefit Eligible: scheduled to work a minimum 1,040 hours and no more than a maximum of 1,560 hours in a calendar year.
Medical/Vision/Dental Insurance Coverage
Flexible Spending Program
Deferred Compensation
Temporary: scheduled to work a maximum of 900 hours in a calendar year.
No benefits
01
What is the highest level of education that you have completed?
Less than 12th gradeHigh school diploma or GEDSome collegeAssociate's degreeBachelor's degreeMaster's degreeDoctorate degree
02
If you answered "Some college" for the highest level of education completed, please indicate the number of quarter or semester hours you have completed towards a degree.
Less than 45 quarter hours45 to less than 90 quarter hours90 to less than 135 quarter hours135 to less than 180 quarter hours180 or more quarter hoursLess than 30 semester hours30 to less than 60 semester hours60 to less than 90 semester hours90 to less than 120 semester hours120 or more semester hoursNot applicable
03
How many years of full-time equivalent experience do you have providing administrative support in the following functional areas: general administrative assistance and/or office management?
NoneLess than one yearOne to less than two yearsTwo to less than three yearsThree to less than four yearsFour to less than five yearsFive or more years
04
Do you currently possess a valid driver's license?
YesNo
05
How many years of experience in writing and proofreading senior level business documents do you possess?
NoneLess than one yearOne to less than two yearsTwo to less than three yearsThree to less than four yearsFour to less than five yearsFive years or more
06
How many years of experience in purchasing and managing office supplies do you possess?
NoneLess than one yearOne to less than two yearsTwo to less than three yearsThree to less than four yearsFour to less than five yearsFive years or more
07
How many years of experience in managing travel arrangements for multiple employees do you possess?
NoneLess than one yearOne to less than two yearsTwo to less than three yearsThree to less than four yearsFour to less than five yearsFive years or more
08
How many years of experience in front-line customer service do you possess?
NoneLess than one yearOne to less than two yearsTwo to less than three yearsThree to less than four yearsFour to less than five yearsFive years or more
09
How many years of experience in managing office events and administrative projects do you possess?
NoneLess than one yearOne to less than two yearsTwo to less than three yearsThree to less than four yearsFour to less than five yearsFive years or more
10
How many years of experience in managing and maintaining office records do you possess?
NoneLess than one yearOne to less than two yearsTwo to less than three yearsThree to less than four yearsFour to less than five yearsFive years or more
Required Question