John's Island Club
Administrative Assistant
John's Island Club, Vero Beach, Florida, United States, 32966
Description
Essential Job Functions:Handle sensitive information and communications with strict confidentiality, discretion, and professionalism.Schedule and coordinate meetings, including arranging logistics such as locations, food and beverage services, and audio-visual needs.Prepare and distribute meeting materials, creating agendas, memos binders, write distribute meetings minutes to committees.Attend and record minutes at committee meetings as requested.Take and transcribe dictation, often of a technical and/or confidential nature, and prepare associated communications.Organize and expedite flow of work through the director's office. Initiates follow-up action.Prepare, edit and proofread correspondence and makes copies of reports.Communicate director's requests to various individual department representatives, and committees.Furnish and obtain information from other department heads or outside representatives.Assist in special projects and initiatives as directed, conducting research and compiling information to support club objectives.Screen and manage incoming calls, emails, and inquires, ensuring timely and accurate responses.Oversee daily office operations, including managing supplies, equipment, and maintenance requests.Provide general administrative assistance to the Director, the department and the General Manager.Other Duties & Responsibilities:
Organize and maintain files, records, and databases to ensure easy access to information.Open and route incoming mail, and assist with all necessary functions involved in Club mailings and communications.Process invoices and expense reports in a timely manner.Greet and assist club members and visitors.Assist members with light typing, FedEx, faxing, copies as requested.May participate in member events throughout the year, including evening and weekend functions.May perform other assignments and duties, as area needs require.Requirements
Skills & Knowledge:
Strong interpersonal and telephone skills, with demonstrated tact, courtesy, manners and diplomacy.Proficient in Microsoft Office Suite, Canva, and Google docs. Experience in Jonas software preferred.Ability to type at 40-50 wpm, with excellent accuracy.Ability to work independently and collaboratively in a fast-paced environment.Ability to learn, recall and explain detailed Club information - facilities, amenities, hours, fees, rules, etc.Strong clerical skills and working knowledge and understanding of a professional office environment and procedures.Must excel in organizational skills and attention to detail.Ability to speak, read and write in English language.
Essential Job Functions:Handle sensitive information and communications with strict confidentiality, discretion, and professionalism.Schedule and coordinate meetings, including arranging logistics such as locations, food and beverage services, and audio-visual needs.Prepare and distribute meeting materials, creating agendas, memos binders, write distribute meetings minutes to committees.Attend and record minutes at committee meetings as requested.Take and transcribe dictation, often of a technical and/or confidential nature, and prepare associated communications.Organize and expedite flow of work through the director's office. Initiates follow-up action.Prepare, edit and proofread correspondence and makes copies of reports.Communicate director's requests to various individual department representatives, and committees.Furnish and obtain information from other department heads or outside representatives.Assist in special projects and initiatives as directed, conducting research and compiling information to support club objectives.Screen and manage incoming calls, emails, and inquires, ensuring timely and accurate responses.Oversee daily office operations, including managing supplies, equipment, and maintenance requests.Provide general administrative assistance to the Director, the department and the General Manager.Other Duties & Responsibilities:
Organize and maintain files, records, and databases to ensure easy access to information.Open and route incoming mail, and assist with all necessary functions involved in Club mailings and communications.Process invoices and expense reports in a timely manner.Greet and assist club members and visitors.Assist members with light typing, FedEx, faxing, copies as requested.May participate in member events throughout the year, including evening and weekend functions.May perform other assignments and duties, as area needs require.Requirements
Skills & Knowledge:
Strong interpersonal and telephone skills, with demonstrated tact, courtesy, manners and diplomacy.Proficient in Microsoft Office Suite, Canva, and Google docs. Experience in Jonas software preferred.Ability to type at 40-50 wpm, with excellent accuracy.Ability to work independently and collaboratively in a fast-paced environment.Ability to learn, recall and explain detailed Club information - facilities, amenities, hours, fees, rules, etc.Strong clerical skills and working knowledge and understanding of a professional office environment and procedures.Must excel in organizational skills and attention to detail.Ability to speak, read and write in English language.